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Date Description/Tasks
7/16/19
Tuesday

This is my last daily email for Fiscal Year-End.

Below are noteworthy dates:

Today, July 16, 6 p.m., is the Final Close (Period 997) for departments. This is the last day for departments to enter JEs and BJEs.

Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Thursday, July 18, is Final Close for CCO. On Friday, July 19, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Saturday, July 20.

Before July’s month-end close, the OUC will reverse all June accrual journals (those with a Journal ID starting with ACC-, dated 6/30/2019 and not set to auto-reverse). If you did not use the ACC- naming convention and need your JE to reverse in Period 1 of FY20, you will need to create a manual entry.

Friday, August 2 is the Finance System Campus Close for July (Period 1 FY 2020).

Thanks for all your hard work in making Fiscal Year End a success!

7/15/19
Monday

Tomorrow, July 16

Tomorrow at 6 p.m., is the Final Close (Period 997) for departments. This is the last day for departments to enter JEs and BJEs.

Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Looking Ahead

Thursday, July 18, is Final Close for CCO. On Friday, July 19, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Saturday, July 20.

7/12/19
Friday

We made it through 2nd close! Thank you for all your hard work to get us to this point!

A few reminders to take us through final close:

Today, July 12, the OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY19 JEs should be approved/posted by departmental staff today. Period 997 will open after close processes are complete.

Saturday, July 13 - 2nd Close Reports (Period 996) will be available for review.

Tuesday, July 16, 6 p.m. is the Final Close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs.

Starting Wednesday, July 17, if you discover an error greater than $10,000, please report it to your area accountant.

Friday, July 19, the OUC will run incremental allocations against the activity in Period 997, and the final FY19 UCB UNP journal will be posted.

7/11/19
Thursday

Today, July 11, 6 p.m. is the 2nd Preliminary Campus Close (Period 996).

Remember this is the final day for all FY19 PETs.

Friday, July 12, the OUC will run incremental allocations against the activity in Period 996, and the UCB UNP Journal will be posted. No FY19 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete.

Saturday, July 13, 2nd Close Reports (Period 996) will be available for review.

Tuesday, July 16, 6 p.m. is the Final Close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs.

Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared.

Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review.

Starting Wednesday, July 17, if you discover an error greater than $10,000, please report it to your area accountant.

7/10/19
Wednesday

A few reminders for the remainder of this week:

Thursday, July 11, 6 p.m. is the 2nd Preliminary Campus Close (Period 996). Remember this is the final day for all FY19 PETs for all fund types.

Friday, July 12, the OUC will run incremental allocations against the activity in Period 996, and the UCB UNP journal will be posted. No FY19 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete. 

Saturday, July 13, 2nd Close Reports (Period 996) will be available for review.  

Tuesday, July 16, 6 p.m. is the Final Close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs.

7/9/19
Tuesday

Today at noon is the deadline for Fund 3X JEs and Fund 30/31 PETs for 2nd Close (Period 996).

The procurement card (ACCESP) entry posted yesterday and is now available on your financial statements. The CU Marketplace (ACCMKT) entry will post tonight and be reflected in your financial statements tomorrow, July 10. To correct errors on either type of accrual, you may need to create an additional accrual JE. I encourage you to contact your area accountant if you need assistance.

Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the Actuals ledger. Budget JEs should continue to use Period 12, non-adjusting entry.

For Actuals JEs that are intended to post to FY19, please ensure you are using a June date (e.g. 6/30/19). Please do not create JEs in period 996 or 997 with a July date - CCO will deny them and stop them from posting. 

Looking Ahead

Thursday, July 11, 6 p.m. - 2nd Preliminary Campus Close (Period 996). This is the last day for PETs to post to FY19 (No PETs will post in period 997).

7/8/19
Monday

Thank you all for your efforts to make 1st close a success!

The first preliminary month-end close reports (Period 12) are available in Cognos. Begin reviewing your June statements to identify errors and adjustments to be made, and suspense accounts/clearing SpeedTypes to be cleared.

Reminder: When creating journals, be sure to use a June journal date. Since we are now in Adjusting Period 996, select "Adjusting Entry” on the Journal Header tab.

The procurement card (ACCESP) accrual entry will post tonight, July 8. You will see the effect of this entry reflected in the financial statements tomorrow, July 9. Tomorrow, July 9, the CU Marketplace (ACCMKT) entry will post. You will see the effect of that entry reflected in the financial statements on Wednesday, July 10.

The A-133 audit is ongoing. If you have been contacted by CCO with a request for support for an audit selection, please be sure to provide the requested documentation as soon as possible. If you have questions or concerns please contact justin.church@colorado.edu.

Looking Ahead

Tuesday, July 9, noon, is the deadline for Fund 3X JEs and Fund 30/31 PETs for 2nd Close (Period 996).

Thursday, July 11, 6 p.m. - 2nd Preliminary Campus Close (Period 996). Remember, there will be no PETs posted to FY19 after 2nd close.

7/5/19
Friday

Today, July 5

FY2019 journals should not be approved or manually posted today. The OUC is running close procedures for the 1st preliminary June close. All unposted June (Period 12) Journals will be automatically copied into the next Period (996). Transfers associated with paired UNP SpeedTypes are scheduled to post today.

Departmental inventory reports and copies of final JEs adjusting inventory and cost of goods sold are due today. Please email greg.roers@colorado.edu.

Looking Ahead

Saturday, July 6, the CIW should be updated with 1st Close information. Review your financial reports and please begin making any necessary corrections or adjustments.

The procurement card (ACCESP) accrual entry will post Monday, July 8, and the CU Marketplace (ACCAPMKT) accrual entry will post on Tuesday, July 9. You should be able to see the effects of both of these entries on Wednesday, July 10. To correct errors on either type of accrual, you may need to create an additional accrual JE. I encourage you to contact your area accountant if you are unsure about the best way to make these corrections.

Tuesday, July 9, noon, is the deadline for Fund 3X JEs and Fund 30/31 PETs for 2nd Close (Period 996).

7/4/19
Thursday

Happy 4th of July!

No daily email will be sent.

7/3/19
Wednesday

Today is the 1st Preliminary Close for Campus!

Journals must be approved by 6 p.m. to post for 1st Close. Unapproved June journals will automatically carry into Period 996.

Review the 2019 Fiscal Year-End Checklist in the departmental memo to make sure any items that apply to your department are in progress or complete.

Invoices or payment forms that are submitted to the PSC by July 3rd (today) are automatically considered FY2019 business. If you have outstanding FY2019 invoices, continue to send them to the PSC for processing, although you may need to create an accrual JE to record the expense in FY2019. Contact your area accountant if you have questions or need assistance. Please do not send FY2020 invoices to the PSC until July 6 or after.

Today at 6 p.m. is the deadline to itemize and allocate FY2019 procurement card transactions for accurate accrual. Please note that all FY2019 procurement card transactions that missed the posting deadline should be assigned, allocated and itemized (if not submitted and approved) on an expense report by 6 p.m today. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 9, you will be able to see the effects of the procurement card accrual entry on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to contact your area accountant if you are unsure about the best way to make these corrections.

Looking Ahead

Tomorrow, July 4 - Happy 4th of July!

Friday, July 5 - No journals should be approved or manually posted for FY2019. System allocations will run and the UNP transfer for 1st Close will post.

Saturday, July 6 - The CIW should be updated with 1st Close information. Please review your financial reports in detail, and begin making any necessary corrections or adjustments.

7/2/19
Tuesday

Tomorrow, July 3, 6 p.m., is 1st Campus Close (Period 12).

Please continue to clean up issues and errors identified on your financial reports. As you are creating journal entries, keep in mind that JEs which are not approved by 1st Close will automatically carry over into the adjusting Period 996 for 2nd Close. There is no action required on your part. The OUC will run this process.

Watch your journal dates. Journals in FIN will default to the current (July) date. When creating June journals, make sure you are using the correct June date to post your journal to the intended accounting period.

Continue to itemize and allocate FY2019 procurement card transactions. Please note that all FY2019 procurement card transactions that missed the posting deadline should be assigned, allocated and itemized (if not submitted and approved) on an expense report by July 3 at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 9, you will be able to see the effects of the procurement card accrual entry on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to contact your area accountant if you are unsure about the best way to make these corrections.

PETs will continue to book to FY2019 through 2nd close on July 11. Any PETs approved July 12 and after will post to FY2020.

Unrestricted Net Position (UNP) Transfers
For FYE, the transfers associated with paired UNP SpeedTypes are scheduled to post on the day following each campus FYE close, on the day of system close. This ensures last-minute transactions and allocations will be included in the transfers. When you run your statements on the next business day, you should see the effects of these transfers

7/1/19
Monday

1st Close if this Wednesday, July 3!

Starting today, please pay extra attention to dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2019 to 06/30/2019 for June journals. If you are working ahead, the actuals ledger for FY2020 is now open, so you can create FY2020 journals.

All cash receipts received at the OCM last Friday, June 28 will be processed as FY2019 business. Cash received before midnight on Friday that missed the OCM cash deposit deadline should be immediately deposited and manually accrued by the department. Contact your area accountant if you have any questions.

Invoices sent to the PSC at apinvoice@cu.edu by noon on July 3 are automatically considered FY2019 business and will be accrued. Invoices for FY2020 business should not be sent to the PSC until July 6 or later.

Continue to itemize and allocate FY2019 procurement card transactions. Please note that all FY2019 procurement card transactions that missed the posting deadline should be assigned, allocated and itemized (if not submitted and approved) on an expense report by July 3 at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 9, you will be able to see the effects of the procurement card accrual entry on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to contact your area accountant if you are unsure about the best way to make these corrections.

Your FY2019 encumbrances should have been cleared and rolled to FY2019 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than fund 30/31/33). POs and SPOs will roll into FY2020 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY2020.

Looking Ahead

Wednesday, July 3 at 6 p.m. is 1st Close for Campus (Period 12).

6/28/19
Friday

Today, June 28, is the last business day of the 2019 fiscal year!

All business transactions completed by midnight must be recorded as FY2019 activity in the correct SpeedType and account code. As a general reminder:

Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. A corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue.

Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY2019. You may need to create an accrual JE if payment has not yet processed and the transaction is not in CU Marketplace to accrue.

Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save in incomplete status to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include fund 30/31/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval.

Below is a quick reference list of today's tasks. Please also review the 2019 FYE Memo and Checklist for comprehensive details about each deadline or task that must be completed for year-end.

  • The Bursar’s Office and the Office of Cash Management close at 4:30 p.m.
  • Cash (or checks) received through 3 p.m. June 28 is due in the OCM by 4:30 p.m. for FY2019 business processing.
  • Money received after 3 p.m., and not deposited to OCM, must be manually accrued by departments. Contact your area accountant for assistance with this process.
  • Goods and services received must be accounted for in FY19.
  • Physical inventory of consumable goods must be completed on/before today.
  • Submit a Gift-in-Kind Acceptance Form (download the file attachment) for all qualifying non-cash gifts received during FY2019 and not yet reported in accordance with the Gifts-in-Kind section of the Accounting Handbook.
  • Review the CCO policy and procedure on Unrelated Business Income Tax (UBIT). Report any activities you conduct that may qualify as unrelated business income using the UBIT Questionnaire Form.

Looking Ahead

Wednesday, July 3, noon is the deadline to submit PO/SPO invoices to the PSC to be accrued for FY2019. 6 p.m. is the deadline to allocate procurement card reports for accrual. It is also the deadline to provide campus approval for payment vouchers (PVs) in CU Marketplace.

Wednesday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for 1st Close. June journals that are not approved in time for 1st Close will automatically carry into Period 996.

Thank you for all of your time and effort to make this a successful year-end!

6/27/19
Thursday

Today, June 27

Today the HCM funding distribution roll forward will occur. The roll forward process will create a new department budget table (DBT) row for the new FY20 fiscal year, effective dated July 1, 2019. The system will copy the most current FY19 position funding row to the new DBT. The new row will be added for all active positions unless a FY20 row has already been added using the “Apply to Next Fiscal Year” checkbox from the CU funding entry page.

Today at noon is the last day to submit requests to cancel AP checks (send to apinvoice@cu.edu).

Tomorrow, June 28

Tomorrow is the last business day of the fiscal year. Consult the 2019 FYE Memo and Checklist to help ensure you do not miss any critical items.

6/26/19
Wednesday

Today, June 26

Today at 6 p.m., is the deadline for fund 3x JEs and fund 30/31 PETs for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:

Tomorrow, June 27

Tomorrow at noon is the last day to submit requests to cancel AP checks (send to apinvoice@cu.edu).

6/25/19
Tuesday

Today, June 25

Today at 5 p.m. is the last day to request hand-drawn payroll checks to record in FY2019.

Tomorrow, June 26

Tomorrow at 6 p.m. is the deadline for fund 3x JEs and fund 30/31 PETs for 1st Close (Period 12).

6/24/19
Monday

Even though the close process continues into July, the fiscal year official ends this Sunday, June 30. Please take note of the following deadlines for this week to make sure you are ready.

Tomorrow, June 25

Tomorrow at 5 p.m. is the last day to request hand-drawn payroll checks to record in FY2019.

Looking Ahead

Wednesday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:

Check for unposted journals that you need to correct, validate and submit for approval. Refer to the Cost Transfers page for additional information on sponsored project journals.

Thursday, June 27 at noon is the last day to submit requests to cancel AP checks (send to apinvoice@cu.edu).

Friday, June 28 is the last business day of the fiscal year. Please review the 2019 FYE Memo and Checklist to check for items that need to be considered by this date.

If you missed last week’s post/pay deadline for procurement card transactions, you have through July 3, 6 p.m., to assign, allocate, itemize, submit and approve procurement card transactions for accurate accrual. A transaction is accrued based on its status at the deadline. To ensure the best accrual possible, transactions should be submitted and/or approved. Refer to the CCO FYE 2019 website for more information on the logic behind the accrual.

6/21/19
Friday

Today, June 21

Today at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000. Requests received after this cutoff will be processed as FY2020 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:

  1. liquidate the principal of an endowment or quasi-endowment;
  2. transfer CUF funds to a non-Fund 34, such as Fund 50 (loan) or 71 (capital construction);
  3. correct errors in deposits; and
  4. transfer funds when the donor specifies certain signatures for spending.

Contact Jennifer Sanin at 303-813-7949 or any of the CUF Finance and Accounting staff if you have questions.

Today at 6 p.m. is the last day to provide campus approval for procurement card expense reports. These approved reports will pay and post as actuals in June; all other procurement card transactions will be accrued based on their status on July 3. After today, continue to assign procurement card transactions to an expense report and allocate the expenses to a SpeedType to ensure the accrual is as accurate as possible.

Today at 6 p.m. is the last day to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY20 must have at least $1 balance. It is also the last day to close POs so they do not roll forward into FY20.

Looking Ahead

Wednesday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12).

6/20/19
Thursday

Today, June 20

Today at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur to ensure posting and payment in FY19. Please ensure you assign travel card expenses to expense reports, identify out-of-pocket expenses, process cash advances and attach all required documentation. The traveler/individual requesting reimbursement must submit the report in Concur. This is also the last day to provide campus approval for non-employee travel/expense reports in the Concur Travel & Expense System.

Remember that travel/expense reimbursements not approved by the deadline will not automatically accrue. Your department may decide to manually accrue these transactions after considering the materiality of each expense. Please review the OUC’s accrual video, refer to CCO’s accrual example or contact your area accountant if you have any questions.

Tomorrow, June 21

Tomorrow at 6 p.m. is the deadline to provide approval for procurement card expense reports to pay in Fiscal Year 2019. The remaining unposted procurement card transactions will automatically accrue based on their status on July 3.

Tomorrow at 6 p.m. is the last day to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY20 must have at least $1 balance. It is also the last day to close POs so they do not roll forward into FY20.  

6/19/19
Wednesday

Tomorrow, June 20

Tomorrow at 6 p.m. is the last day to provide campus approval for employee and non-employee travel/expense reimbursements in Concur to pay and post in FY19. Please remember unapproved travel/expense reimbursements will not accrue, though your department may choose to manually accrue transactions that you determine to be material to your department.

Looking Ahead

Friday, June 21, 6 p.m. is the deadline to provide approval for procurement card expense reports to pay in FY19. The remaining unposted procurement card transactions will automatically accrue based on their status on July 3.

6/18/19
Tuesday

Looking Ahead

Thursday, June 20 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur to ensure posting and payment in FY19. Please ensure you assign travel card expenses to expense reports, identify out-of-pocket expenses, process cash advances and attach all required documentation. The traveler/individual requesting reimbursement must submit the report in Concur. This is also the last day to provide campus approval for non-employee travel/expense reports in the Concur Travel & Expense System.

Travel/expense reimbursements not approved by the deadline will not automatically accrue. Your department may decide to manually accrue these transactions after considering the materiality of each expense. Please review the OUC’s accrual video, refer to CCO’s accrual example or contact your area accountant if you have any questions.

6/17/19
Monday

Looking Ahead

This week contains several important FYE deadlines. Remember to refer to the calendar and resources on our CCO Fiscal Year-End page.

Thursday, June 20 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel/expense reimbursements in Concur. Remember that travel/expense reimbursements not approved by the deadline will not automatically accrue. Your department may decide to manually accrue these transactions after considering the materiality of each expense. Please review the OUC’s accrual video, refer to CCO’s accrual example or contact your area accountant if you have any questions.

Friday, June 21 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 28th wire. Requests received after this cutoff will be processed as FY2020 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:

  1. liquidate the principal of an endowment or quasi-endowment;
  2. transfer CUF funds to a non-Fund 34, such as Fund 50 (loan) or 71 (capital construction);
  3. correct errors in deposits; and
  4. transfer funds when the donor specifies certain signatures for spending.

Contact Jennifer Sanin at 303-813-7949 or any of the CUF Finance and Accounting staff if you have questions.

Friday, June 21 at 6 p.m. is the last day to provide campus approval for procurement card expense reports. These approved reports will pay and post as actuals in June; all other procurement card transactions will be accrued.

Friday, June 21 at 6 p.m. is the last day to close POs so they do not roll forward to FY20 and to request increases to SPOs. Send requests to changeorder@cu.edu.  Remember that SPOs that need to roll forward to FY20 must have at least $1 balance.

6/14/19
Friday

Today, June 14

Today at 4:30 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/15/19 or 6/29/19 pay periods. However, you can contact Brenda Duran in the Student Employment office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.

Today at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY19. It is also the deadline to provide campus approval for payment vouchers (PVs) in CU Marketplace to ensure payment in FY19. This is also the last day to submit vendor invoices and paper forms (PAs, NRIs, and SSPs) to apinvoice@cu.edu to ensure payment in FY19. This includes PA forms to replenish petty cash.

Looking Ahead

Next Thursday, June 20 is the last day to provide campus approval for employee travel/expense reports in Concur to ensure payment and posting in FY19. Friday, June 21 is the last day to provide campus approval for procurement card  reports in Concur to ensure payment in FY19. These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2019 Year-End Processing and Deadlines for more information about these and other procurement posting and accrual deadlines.

Continue to process current procurement card and travel card transactions in your routine business workflow and prioritize transactions over 30 days old. If you are a cardholder, delegate, or approver, please make every effort to get these card transactions:

  • assigned to an expense report, allocated to a SpeedType, and itemized to an expense type;
  • submitted to approvers; and
  • approved by the appropriate June 20 or June 21 post/pay deadlines.

To receive the reports detailing your unit’s unposted procurement and travel card transactions, please email procurement.card@cu.edu. Be sure to list the type of information you want to view, the org number and the frequency.  

Keep in mind that travel card transactions will NOT be accrued. This means that it is especially important to assign and approve these expense reports prior to the June 20 post/pay deadline.

6/13/19
Thursday

Tomorrow, June 14

Tomorrow at 4:30 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office.

Tomorrow at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY19. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by today - email apinvoice@cu.edu.

Tomorrow at 6 p.m. is the last day to provide campus approval for payment vouchers (PVs) in CU Marketplace to ensure payment in FY2019. This is also the last day to submit vendor invoices and paper forms, including payment authorizations (PAs), Non-Employee Reimbursement-International (NRIs) and Study Subject Payments (SSPs), to apinvoice@cu.edu to ensure payment in FY2019. This includes PA forms to replenish petty cash.

6/12/19
Wednesday

Remember to visit the CCO Fiscal Year-End page frequently for up-to-date information, valuable resources and an archive of the daily emails.

Also, visit the OUC’s 2019 FYE Information page for additional information and resources.

6/11/19 Tuesday

Today, June 11

Today at noon is the deadline for departments to submit new account code requests or any requested changes to the org tree for FY19. Send requests to accounting@colorado.edu.

Looking ahead

Friday, June 14 at 4:30 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office.

Friday, June 14 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY19. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by today - email apinvoice@cu.edu.

Friday June 14 at 6 p.m. is the last day to provide campus approval for payment vouchers (PVs) in CU Marketplace to ensure payment in FY2019. This is also the last day to submit vendor invoices and paper forms, including payment authorizations (PAs), Non-Employee Reimbursement-International (NRIs) and Study Subject Payments (SSPs), to apinvoice@cu.edu to ensure payment in FY2019. This includes PA forms to replenish petty cash.

6/10/19 Monday

It is better to create your JEs and PETs for Funds 30/31 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last minute delays. Please refer to the instructions on the Journal Entry Help Page (referenced on the CCO Cost Transfers webpage). Use of these instructions may help speed the approval process. Note that Fund 30/31 JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year.

Please note that Fund 34 gift JEs also need departmental approval to ensure CCO can provide timely secondary approval.

Please continue to review May reports to identify and clean up any errors.

Tomorrow, June 11

Tomorrow at noon is the deadline for departments to submit new account code requests or any requested changes to the org tree for FY19. Please send requests to accounting@colorado.edu.

6/7/19 Friday

Hi Everyone,

As we mentioned at yesterday’s FYE Town Halls, this is the first daily email update to remind everyone of the tasks to be completed in preparation for fiscal year-end close. These updates will contain instructions, information, due dates and deadlines to get us through the large and complex undertaking that is fiscal year-end. These daily emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.

Thank you to everyone who attended one of yesterday's Year-End Town Hall meetings. Please visit the CCO Fiscal Year-End webpage to view the information that was presented and the most up-to-date calendar and memo.

As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:

  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance.
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out and create an adjustment in PeopleSoft, if needed.
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.

The Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.

We look forward to working with you throughout the process. Please contact your area accountant if you have questions or would like assistance.