Published: Dec. 1, 2020

Starting in December:

We’ll be contacting departments directly to address our current backlog. We look forward to partnering with you to address this important compliance matter and appreciate your efforts to assist us!

For more information:

If you work on a sponsored project, you are required under federal regulations to certify effort (i.e. work) on that project. This means you must review and certify an electronic Personnel Effort Report or ePER at the end of the semester.

What is an ePER?

An ePER or electronic Personnel Effort Report is used to certify the amount of time an employee spent working on a sponsored project. It is used to comply with federal regulations, commonly known as Uniform Guidance.

Who must certify ePERs?

The ePER must be certified by:

  • the employee or
  • a responsible official in a position of authority with respect to the employee who has suitable means of verification that the work was performed as stated on the ePER. Examples of such positions include principal investigator, director, chair or dean.
  • It is not permissible for a departmental support person, such as an administrative assistant, program assistant or office manager, to certify the ePER.

Why must ePERs be certified?

Under federal regulations, accurate effort reports are crucial to fulfilling award obligations. Sponsoring agencies require reasonable assurance that labor costs charged to a sponsored project reflect the actual effort expended on the project.

What you can expect:

If you need to certify effort, you will receive an email after the end of the semester. The subject line of the email will read: Your ePER Requires Certification. If you do not certify your ePER within 75 days of its initial creation, you will receive a reminder email notification. You will also receive a reminder after 100 days and again at 120 days. After 120 days past the initial ePER creation, you will receive an email reminder every 10 business days until it is certified.

Three reports you might find useful:

ePER Summary by PI report

A principal investigator (PI) should review this report to see who has finished certifying her or his effort and who has yet to complete this task.

ePER Summary by Org report

An organizational unit should review this report to see if payroll allocations are correct, identify who has finished certifying effort, and identify who has yet to complete effort certification.

Uncertified ePERs by Org or Campus report

An organizational unit should review this report to see who needs to certify (or re-certify) effort. The report can also indicate if a PET requires action.