Position Summary

As a paid employee, this position is part of the CU Conference Services (CUCS) team during the academic year and summer months, working under the supervision of the Sales & Marketing Coordinator, as well as working with all other CUCS professional staff, clients, and conference groups. 

The successful candidate will gain experience in collegiate conference sales and marketing in addition to professional development skills including communication, teamwork, and customer service. This position is based in the CU Conference Services office and is integral to the leadership, support, and coordination of summer conferences.  Listed below are four categories and learning outcomes students will experience during their time within CU Conference Services.

Communication and Teamwork Skills

  • Express oneself clearly and positively to a team, supervisor, and customers.
  • Strategize effective and efficient ways to produce a common goal within a team.
  • Demonstrate active listening skills.

Customer Service

  • Provide accurate information to customers.
  • Demonstrate professionalism and courtesy to customers

Critical Thinking and Logical Problem Solving

  • Develop confidence to solve issues independently
  • Demonstrate decision making skills on behalf of the department

Leadership

  • Utilize delegation and management skills
  • Lead a team by making decisions, offering advice, and evaluating performance

Job Responsibilities

  • Learn and assist in the Request for Proposal (RFP) sales process.
  • Track and record all incoming inquires and requests.
  • Assist in on-going formulation of social media strategy.
  • Manage CUCS social media content on Facebook, Instagram, and LinkedIn.
  • Keep CUCS website updated with relevant content on services and staff.
  • Support and assist with the client appreciation gifts and correspondence.
  • Attend trade shows with the Sales & Marketing Coordinator.
  • Create and maintain contents of meeting planner site tour kits.
  • Attend meeting planner site tours with the Sales & Marketing Coordinator.
  • Create and maintain photo file for campus and off-campus meeting and event venues.
  • Interact and effectively communicate (both verbally and in writing) with clients, staff, and guests.
  • Attend weekly staff meetings and actively report on assigned responsibilities.
  • Assist with conference operations as needed, including but not limited to conference planning, on-site assistance, attending planning meetings, etc.
  • Special projects as assigned.

Required Qualifications

  • 5-10 hours a week during the academic year (based on availability) and up to 30-40 hours a week in the summer.
  • Ability to work for the full summer (May through August)
  • Taking classes or having additional jobs will require supervisor approval in the summer.  
  • A valid driver’s license and successful background check.
  • Must be a currently enrolled University of Colorado student in good standing. To work in the summer, must be an enrolled University of Colorado student for the 2022 fall semester.
  • Ability to lift up to 40 lbs. 

Preferred Qualifications & Skills

  • Skills in organizing, problem solving, multi-tasking, communications, follow-up and attention to detail.
  • A demonstrated passion for, and interest in, conference & event management.
  • A high level of maturity and professional conduct. Professional telephone and email demeanor.
  • Ability to work independently with little supervision, handling multiple deadlines and projects.
  • Enjoys working in a diverse, professional environment.
  • Customer service experience.

Remuneration

The Sales & Marketing Intern earns $16.60 per hour. These hours are not to exceed 50 hours over a two-week pay period during the spring semester and 80 hours over a two-week pay period during the summer. Hours will flex from week to week based on conference and office needs. The schedule for this position will not allow for more than four consecutive vacation days during the summer. Time off requests are subject to supervisor approval and based on conference needs and staff availability. Due to the nature of the work, some early mornings, evenings, and weekend shifts will be required. 

Application Procedure

Click here to apply for this position

First preference will be given to applications received by October 1, 2021.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans, DACA recipients and individuals with disabilities.

Contact Information: 
CU Conference Services 

Office: 303.492.5151
conferences@colorado.edu