Beginning in the Spring of 2017, the campus leadership and the Commencement Committee approved a plan to standardize the scheduling and coordination for colleges, schools, departments and programs hosting recognition ceremonies and/or receptions on-campus.  This new process allowed for cohesive campus planning related to over 70 ceremonies and/or receptions.   While this shift was initially necessitated by the change of the university commencement ceremony to a Friday (a regular business day), there were many additional benefits resulting from the new process.  

Moving forward, the centralized scheduling and campus master planning process will continue with a goal of effectively managing the demands on our campus infrastructure while providing a wonderful, memorable experience for our graduates and their families, friends and guests. 

Please note: Departmental recognition ceremonies or graduation related activities (i.e. receptions, celebrations) are not permitted to conflict with finals week (including reading day) or the university commencement ceremony (if applicable).  

Winter 2017 - December

There will not be a university commencement ceremony in winter 2017.  Schools, colleges, departments and programs may hold recognition ceremonies and or receptions on or following the winter degree conferral date of Thursday, December 21, 2017.

The following time blocks are available for request for winter (December) 2017 department ceremonies:

Thursday, December 21, 2017 Friday, December 22, 2017
9:00 a.m. - Noon 9:00 a.m. - Noon
1:00 p.m. - 4:00 p.m. 1:00 p.m. - 4:00 p.m.
5:00 p.m. - 8:00 p.m. 5:00 p.m. - 8:00 p.m.

*Note:  Flexibility may exist related to standardized time blocks for winter 2017 ceremonies due to the lower number of schools, colleges, departments and/or programs holding ceremonies and/or receptions.  Coors Event Center and the UMC Glenn Miller Ballroom are not available for winter 2017 ceremonies.  

Spring 2018 - May

The university commencement ceremony for spring 2018 will be held on Thursday, May 10, 2018 beginning at 8:00 a.m. in Folsom Field stadium.  The ceremony is planned to conclude around 10:30 a.m.  

The following time blocks are available for request in all campus venues except for if selecting Macky Auditorium or Coors Event Center for spring (May) 2018 department ceremonies:  

Thursday, May 10, 2018 Friday, May 11, 2018 Saturday, May 12, 2018
Noon - 3:00 p.m 9:00 a.m. - Noon 9:00 a.m. - Noon
4:00 p.m. - 7:00 p.m. 1:00 p.m. - 4:00 p.m. 1:00 p.m. - 4:00 p.m.
  5:00 p.m. - 8:00 p.m. 5:00 p.m. - 8:00 p.m.

Please note:  Due to demands placed on campus infrastructure with numberous events occuring at the same time as well as venue requirements to ensure a successful ceremony/reception, Macky Auditorium and Coors Event Center will have different standardized time blocks available for request.  

Macky Auditorium has the following time blocks available for request for spring (May) 2018 department ceremonies:  

Thursday, May 10, 2018 Friday, May 11, 2018 Saturday, May 12, 2018
11:00 a.m. - 2:00 p.m. 11:00 a.m. - 2:00 p.m. Not Available
3:00 p.m. - 6:00 p.m. 3:00 p.m. - 6:00 p.m. Not Available
7:00 p.m. - 10:00 p.m. 7:00 p.m. - 10:00 p.m. Not Available

*Note:  Macky will not be available on Saturday, May 12, 2018; one additional time block will be available on Thursday as a result.  

Coors Event Center has the following time blocks available for request for spring (May) 2018 department ceremonies:  

Thursday, May 10, 2018 Friday, May 11, 2018 Saturday, May 12, 2018
Noon - 3:00 p.m 8:00 a.m. - 11:00 a.m. 8:00 a.m. - 11:00 a.m.
5:00 p.m. - 8:00 p.m. 1:00 p.m. - 4:00 p.m. 1:00 p.m. - 4:00 p.m.
  6:00 p.m. - 9:00 p.m. 6:00 p.m. - 9:00 p.m.

Please click here for a list of possible venues (current version updated 6/19/17) with details regarding standard set-up and capacity.  We are continually working to update this inventory (including accurate information on estimated costs) in order to further aid in this request process.  Please check this page for an updated version prior to submitting your request.

Request form buttons for winter 2017 and spring 2018 will be available below once the request form process is open for submissions.