The following information regarding guidelines, title descriptions and job codes, background checks and process is for any staff member who has a temporary appointment.
General information pertaining to temporary positions can be found on the Campus Human Resources website.
Title Descriptions & Job Codes
There are two job codes available for hiring a temporary staff employee:
Professional Temporary (University Staff)
- Professional Temporary positions are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative and managerial, and student services functions.
- Work typically involves creating, integrating, applying, and sharing knowledge directly related to a professional field and typically would require at least a bachelor's degree to successfully perform the work assignment.
- Professional Temporary appointments are not eligible for health benefits, merit salary increases, performance awards, retirement or leave accruals, and are limited to working 9 months in a rolling 12-month period.
The Professional Temporary (University Staff) job code 2582 is used if any one of the following is true:
- Work performed is professional in nature and meets the criteria above.
- Position is an Executive Assistant reporting to an Officer (as defined in Regent Policy, e.g., Chancellor, Vice Chancellor, Associate Vice Chancellor, Dean, Provost).
- Position is 100% funded from grants, gifts, student fees, or auxiliaries.
Temporary Aide (Classified Staff)
- The Temporary Aide job code describes work for a variety of assignments performed under close supervision and in support of programs, events, or projects.
- The Temporary Aide job code should be used for non-professional work (work that does not meet the definition of Professional Temporary as outlined above).
- Because of the temporary nature of this position, Temporary Aides are not eligible for benefits (except those required by law), salary survey increases, leave accruals or performance awards, and are limited to working 9 months in a rolling 12-month period.
The Temporary Aide (Classified Staff) job code P1A1XX is used if none of the above Professional Temporary criteria applies.
Per the Background Check Policy found on the University of Colorado website, a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years.
The date in which the most recent background check was processed is found in "HCM" in Personal Information on the "CU Personal Data" tab.
Process to Fill Temporary Staff Position
- Unit to consult with the College of Arts and Sciences' Human Resources Manager regarding initial direction
- Professional Temporary/University Staff Definition:
- Responsible for exercising discretion, analytical skill, personal accountability. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field and typically would require at least a bachelor's degree to successfully perform the work assignment.
- Temporary Aide/Classified Staff Definition:
- Describes work for a variety of assignments performed under close supervision and in support to program, events, or projects.
- Used for non-professional work.
- Unit will submit background check request, if necessary, to firstname.lastname@example.org to include the following:
- Candidate Name
- Candidate Email
- Position #
- Job Title
- Unit to submit Action Authorization Form & Memorandum of Understanding (AAF/MOU) form electronically, which will be automatically sent to the following:
- College of Arts and Sciences' Assistant Dean for Administration (sign)
- Department Chair/Director (sign)
- Program Coordinator (copy)
- College of Arts and Sciences' Finance and Accounting Professional (copy)
- College of Arts & Sciences Human Resources (copy)
- Unit to send completed AAF/MOU to email@example.com and collect new position number.
- Unit will draft a Temporary Classified and University Staff Offer Letter detailing the specifics of the temporary appointment per the approved AAF/MOU and route through DocuSign to the following:
- Human Resources Service Center Technician to enter and approve appointment in HCM.
- Campus HR will send Form I-9 invitation via HireRight to the candidate for Section 1 to be completed. Within the first three days of hire, the employee must visit either of the I-9 Offices listed below to complete Section 2 of their I-9:
- Administrative & Research Center, 3100 Marine St., Third Floor, Boulder, CO 80309
- Regent Administrative Center, 2055 Regent Drive, Rm. 1B29, Boulder, CO 80309
- Unit to send the Personal Information Worksheet and Emergency Contact Information which will be received by the College of Arts and Sciences' Human Resources Service Center.
- Unit to initiate any additional training and system access needed for new role.