Below, please find a list of the "Frequently Asked Questions" for matters related to the Annual Merit Process and Performance Evaluations process. For all other questions, please email Paul L Quist (paul.quist@colorado.edu), Director of Budget for the College of Arts and Sciences.

First and foremost, do not sign the form on the faculty members behalf. Although the individual may not be on campus, if the individual is part of the merit exercise, the unit must complete a performance evaluation to support the corresponding merit raise—regardless of the amount. 

In this situation, make a copy of the original with a written note directly on the copy of the performance evaluation form referencing the faculty member's unavailability to sign. Include comments about the faculty member's expected date of return. Upon return, obtain the faculty member's signature and submit to aspa@colorado.edu. 

If the Chair/Director is unable to sign, then a representative of the unit's Annual Merit Evaluation Committee (also known as the Salary Committee) should sign on the Chair/Director's behalf. 

Yes, rostered instructors are on the same performance evaluation cycle as regular tenure and tenure-track faculty.

The deans evaluate chairs or directors on their service to the Dean's Office, which is only one component of their overall evaluation. Units must forward an evaluation of the faculty member in the areas of teaching, research and service to the unit. The unit's evaluation is combined with the Dean's evaluation to determine a final evaluation rating.

A representative from the unit's Annual Merit Evaluation Committee (also known as the Salary Committee), preferably the Chair of the committee, should sign on the 'Chair' signature line.

If the individuals is on your unit's merit roster, such that the unit received a merit allocation for that line, the unit needs to conduct a performance evaluation. Individuals that are expected to terminate at the end of the academic year are not supposed to be on the merit roster.

No. Since the employee did not work during the timeframe of evaluations, Jan. 1 through Dec. 31, 20XX, the college is not required to submit a performance evaluation rating to the campus.

You must select one rating. These ratings are used by both the campus and college to correlate raises and performance. In the event the unit submits a rating that straddles two categories, the college will record the higher rating. For example, a form with a check mark between "Meeting Expectations" and "Exceeding Expectations" will result in an official recording of "Exceeding Expectations."

It depends on the situation and the unit's processes. Each unit should have a process in its bylaws or grievance procedures for dealing with performance evaluation disputes. Possibilities regarding the performance rating should include 1) returning the rating form unsigned by the faculty member with a notation that the faculty member refused to sign and/or 2) returning the rating form with a statement from the faculty member attached.