• Every April, a listing of non-tenure track faculty, who will be up for reappointment review the following academic year, will be distributed to each unit via email.
    • The units will be provided a deadline in which to respond with any discrepancies in the evaluation cycle (e.g., additions and/or deletions).
  • In compliance with the criteria for reappointment outlined by the Office of Faculty Affairs, which is found on the Office of Faculty Affairs website, each non-tenure track faculty under review will complete and submit a reappointment dossier, per the College of Arts and Sciences_Non-Tenure Track Reappointment Checklist, which is due to the Dean’s Office by November 1st of the final year of appointment.
    • The unit will submit one complete electronic dossier (PDF) for each non-tenure track faculty member under review.
    • Each e-dossier should clearly indicate the faculty member’s name and unit.
    • Units are encouraged to keep a duplicate soft copy.
    • Please submit all Instructor (Teaching Faculty) Reappointment dossiers via EMAIL to CAS-Faculty@colorado.edu.
  • Upon receipt of the reappointment e-dossier, the College of Arts and Sciences Faculty Affairs Coordinator will review the materials for inclusion of all required documentation.
  • The College of Arts and Sciences' Faculty Affairs Coordinator will submit the reappointment e-dossier to the Associate or Divisional Dean for review and recommendation.
    • If the recommendation is negative, the reappointment e-dossier will be reviewed by a 2-person subcommittee of the College Personnel Committee, who will provide a written recommendation.
    • The above will be provided to the Associate or Divisional Dean, who will also write a recommendation.
    • If the outcome is still a negative recommendation, the faculty member will have 30 days to appeal to the Dean, who will provide a final recommendation.
  • The Associate or Divisional Dean will provide recommendation of reappointment to the College of Arts and Sciences' Faculty Affairs Coordinator.
  • The College of Arts and Sciences' Faculty Affairs Coordinator will notify the unit, via email, when the reappointment has been processed and will include the following:
    • Approval status by the College;
    • Length of appointment;
    • Percent Time;
    • Merit Evaluation Formula; and
    • Teaching Load.
    • Instructions for unit to proceed with drafting an offer letter to be submitted back to the Faculty Affairs Coordinator for review.
      • Link to appointment option offer letter template will be included.
  • Unit submits draft offer letter (in Word format) to the College of Arts and Sciences' Faculty Affairs Coordinator for review.
  • College of Arts and Sciences' Faculty Affairs Coordinator will review the draft offer letter for compliance with template and approved terms of offer.
  • The College of Arts and Sciences' Faculty Affairs Coordinator will submit the draft offer letter to the Associate or Divisional Dean for review and recommendation.
  • The Associate or Divisional Dean will provide approval of the draft offer letter to the College of Arts and Sciences' Faculty Affairs Coordinator.
  • If any changes to the offer letter are needed after approval, fill out an addendum form.

For 100% Appointments:

  • The College of Arts and Sciences' Faculty Affairs Coordinator will submit the draft offer letter to the Office of Faculty Affairs for review and approval.
  • Once approved by the Office of Faculty Affairs, the College of Arts and Sciences' Faculty Affairs Coordinator routes offer letter for all signatures with cc: to the following:
    • Unit Program Coordinator;
    • Human Resources Service Center (HRSC@colorado.edu);
    • College of Arts and Sciences' Budget Office 
  • The College of Arts and Sciences’ Faculty Affairs Coordinator prints a copy of the fully-executed offer letter and sends to the Office of Faculty Affairs along with the following:
    • CV; and
    • Primary Unit Evaluation Committee Report.
  • Appointment entered in HCM (Human Resources software) by Human Resources Service Center

For Less than 100% Appointments:

  • The College of Arts and Sciences' Faculty Affairs Team will route all documents
  • Appointment entered in HCM by Human Resources Service Center

Policy on Review of Non-Reappointment Recommendations for Instructor-Rank Faculty Members

Decisions to non-reappoint instructor-rank faculty members are a regular feature of curricular and personnel management in the College of Arts and Sciences. Many of these are known in advance to the instructor and were planned at the onset to coincide with other faculty members returning from sabbatical or leave. In other cases, non-reappointment occurs because student demand for particular instruction fades, the curriculum of the unit is redesigned, or the dollars to support the appointment are no longer available. These circumstances are infrequently contested by the instructor as they are part of the ebb and flow of academic life. However, occasionally a non-reappointment decision is contested by an instructor despite the reasons mentioned above or because of a unit level assessment of unsatisfactory performance of the instructor in the teaching and/or service domains.

In order to provide a defined process for considering appeals associated with instructor rank non-reappointment, the Arts and Sciences Council has voted to adopt a procedure for review of adverse instructor-rank reappointment decisions. These procedures take effect immediately and are described below:

  1.  We will inform all instructors of their ability to appeal a non-reappointment decision to the College as part of the appointment process and employment orientation documentation. The College will also post this procedure to the College website so as to make the information generally available to the college community.
  2. Reappointment review at the department or program level requires preparation of a dossier and a review and written assessment by a PUEC. This committee must be made up of at least two members, at least half of whom must be tenured or tenure-track faculty. The PUEC makes a written recommendation to the Unit as a whole or to the Chair/Director, as defined by Unit bylaws. The Chair/Director in turn makes a written recommendation to the Associate Dean.
  3. In cases of a negative recommendation by the Unit or PUEC, or at the discretion of the Associate Dean, the reappointment dossier will be submitted to a two-person subcommittee of the College Personnel Committee, who will consider the merits of the case and make a written recommendation to the Associate Dean, who will decide to reappoint or not to reappoint.
  4. Appeal of the Associate Dean’s decision regarding a non-reappointment recommendation may be made in writing by the faculty member to the Dean of the College within 30 days of written notification.
  5. Grounds for grieving a decision to non-reappointment shall include:
    1. the decision was unfair (i.e., arbitrary, capricious, retaliatory, based on personal malice, and/or inconsistent with treatment accorded to the grievant’ s peers in similar circumstances)
    2. Procedural errors of sufficient magnitude to affect the outcome
  6. In the case of appeal, the Dean will submit the reappointment dossier and all written materials to the College Personnel Committee. The Personnel Committee, minus the two members involved in the subcommittee recommendation, will deliberate on the case and provide a written recommendation to the Dean.
  7. The Dean will consider the recommendation of the College Personnel Committee, the arguments and body of evidence, and render a written decision regarding the appointment.
  8. This procedure is not intended to restrict the rights of an instructor to pursue other campus- or university-level appeal processes to which they are entitled.

Content approved by A&S Personnel Committee on February 17, 2011.