This college policy is intended to ensure that quality in offered courses remains high and that faculty have time to remain current in both their subject area and technology, adequate time to meet with individual students, and time to grade substantive written work.

Information pertaining to the campus policy can be found on the Office of Faculty Affairs website.

Academic Teaching Allowances by Faculty Title

Tenure-Track

Full-time tenured and tenure-track faculty may teach one additional course per semester above the standard teaching expectation for their department, including courses taught on all CU campuses and through Continuing Education with one exception.* Self-paced courses taught through Continuing Education do not count against teaching limits. Faculty members holding Chair/Director and Associate Chair/Director appointments are not eligible for overloads.

Instructor

Instructors with appointments of 100% that include teaching 12 credit hours per semester, or 24 credits per academic year, cannot accept additional teaching assignments including courses taught on all CU campuses and through Continuing Education.* However, they may not teach more than four courses or the equivalent in a semester, including courses taught on all CU campuses and through Continuing Education.*

Instructors with appointments of less than 100% may teach up to four courses, or the equivalent up to 12 credit hours total, each semester including courses taught on all CU campuses and through Continuing Education.*

Lecturer

Lecturers may teach up to four courses, or the equivalent up to a 100% appointment, each semester including courses taught on all CU campuses and through Continuing Education.*

Staff

University Staff are required to request approval from their supervisors, the Dean's office, and the Office of Faculty Affairs before additional pay for teaching duties will be allowed. All regular job duties of the staff member must be per performed. This may be requested semester-by-semester, or on an academic year basis. Normally no more than one course per academic year will be allowed for full-time employees.

To make the request, complete the “additional job” (opens in Word) form, have the supervisor and/or department chair sign, and send the request to the Associate Deans’ Assistant for additional approvals.

Classified Staff requesting teaching appointments

A written request must be made of the Chair/Director of the department, and approved by the Chair/Director and by the appropriate Associate Dean, each semester or academic year that a classified staff member wishes to teach. The request may be submitted either prior to or at the same time the teaching offer (or overload request) is sent to the Dean’s office.

Once approved by the Chair/Director, the request is to be sent to the Associate Deans’ Assistant at 275 UCB. She will obtain approval/denial from the Associate Dean and return a copy to the department’s program assistant for distribution to the Chair/Director, to the classified staff member, and to the A&S HR Center. Copies of approvals also are to be kept in the staff member’s personnel files at the College and department levels.

Classified Staff – Teaching Template/Additional Job (Word Doc)

* = Exception: Self-paced courses taught through Continuing Education do not count against teaching limits.

Summer Session Teaching Allowances

Summer Session teaching appointments normally will be approved for no more than one course during any single Summer Session. Concurrent course teaching in overlapping terms is discouraged. In those cases in which a faculty member is teaching a one-credit hour course (such as a field study, seminar or lab course), the faculty member may elect to teach up to three, one-credit courses during a Summer Session term.

Administrative Appointments

Faculty on administrative appointments (Chair, Faculty Director, Associate Chair, etc.) often are given some form of teaching release in order to handle the increased service workload. College policy is that full-time tenure-line faculty on administrative appointment with a teaching release may not be paid for teaching overloads, but that instructors on administrative appointment whose standard teaching load is less than 12 credit hours per semester may be paid for no more than one overload per academic year. Faculty members holding Chair and Associate Chair appointments are not eligible for overloads.

Grant Funded Course Buy-Outs

Faculty using grant funds to buy-out of a course may not be paid for overloads.


Process for Generating an Additional Job Letter

  • Faculty Member completes Courses Agreed to Teach Grid and submits to Unit.
  • Unit submits the following to Faculty Affairs Coordinator for review via email at as_tempfacappts@colorado.edu:
  • Draft offer letter reviewed by Faculty Affairs Coordinator.
  • Draft offer letter reviewed by Faculty Affairs Coordinator.
  • Once approved by Faculty Affairs Coordinator, approved offer letter saved as PDF and sent to the Unit to begin routing for signatures via DocuSign.
    • Unit
    • Human Resources Service Center
    • Personnel File
  • Appointment entered in HCM (Human Resources software) by the College of Arts and Sciences' Human Resources Service Center.
  • If any changes to the offer letter are needed after approval, fill out an addendum form.