Published: Aug. 16, 2017

The awarding of a “Dean’s Summer Grant” (usually equivalent to the salary received by an assistant professor for teaching a 3-credit hour course during the summer term) often is included as part of an incoming tenure-track faculty member’s offer letter.

In order to receive the funds, the faculty member writes an e-mail request to their Department’s HR Service Center representative. Salary will be paid out from July 1 through the end of the summer term (typically the second or third week in August) unless other payment arrangements are requested.  The HR Service Center representative will check to ensure the grant dollar amount falls within the 3/9ths Rule. (A faculty member may not earn more than three months of their academic salary during the summer months.)

Once the appointment has been entered into HCM, the HR Service Center representative will inform the Budget Office and budget will be transferred to the Department’s Salary Speedtype to cover the expense in the appropriate Fiscal Year.

Questions regarding payment of the Dean’s Summer Grant may be directed to your department’s HR Center representative.