Inter-Conference Training

Webinar - Captioning in the University Environment

Tools, services, case studies, and preparation for the future

This seminar was originally webcast on:

June 8, 2011: 10:30 a.m. - 1:15 p.m. (MST)*

*All times in Mountain Standard Time (MST)


This seminar included both pre-recorded and live components. Speakers from three universities, Purdue, Stanford, and the University of Illinois, talked about their efforts to implement and enhance captioning on their campuses. Dean Brusnighan from Purdue discussed a year-long effort to introduce captioning to Administrative Video, Academic Video, and Intercollegiate Athletics.

John Foliot discussed the Stanford Captioning Project, a project to simplify the captioning process and improve access to Web-based media through institution of an automated Web-based interface service to convert media content into formats for accessible Web-based media players.

Angella Andersion discussed the processes, policies, and tools used at the University of Illinois to provide captioning services on campus.

Detailed abstracts and key learning points for each talk can be found below.

What this Seminar is NOT

This seminar does not discuss step by step technical processes for captioning media. The focus is on the systems and the tools used by various universities to set up and maintain captioning services on their campuses. There is also a significant amount of discussion, particularly by Angella Anderson (12:35 - 12:50 segment) regarding copyright issues around the captioning process - i.e. what permissions are required to caption 3rd party material. You can view two clips below to get a better sense of the overall content.

Seminar components

Pre-recorded material

Time TopicLength
Recorded at Accessing Higher Ground - November 17, 2010.

Getting Captioning Started on Campus, Dean Brusnighan, Purdue University

View Clip of "Getting Captioning Started

50 minutes

Segments Webcast on June 8

Time TopicLength

June 8,
10:30 a.m. - 11:30 a.m. (MST)

Stanford Captioning: A Workflow Model for Producing Captioned Media, John Foliot, Stanford University

View Clip from "Stanford Captioning"

1 hour
11:30 a.m. - 11:45 a.m. (MST) Question & Answer follow-up with John Foliot 15 minutes
11:45 a.m. - 12:05 p.m. (MST) Break 20 minutes
12:05 p.m. - 12:35 p.m. (MST)

Short Update on Captioning at Purdue followed by Q & A to Dean Brusnighan

30 minutes
12:35 p.m. - 12:50 p.m. (MST) Captioning at  U. of Illinois – Angella Anderson 15 minutes
12:50 p.m. - 1:20 p.m. Final Q & A to John or Dean or Angella 30 minutes
1:20 p.m. - 1:25 p.m. (MST) Concluding remarks & post-webinar resources 10 minutes

Full Abstracts & Key Learning Points

Getting Captioning Started on Campus, Dean Brusnighan, Purdue University

Session Description

This pre-recorded session provides an overview of Purdue University's one-year, campus-wide pilot project (completed around mid-2010) to implement video and multimedia captioning on their West Lafayette campus. Dean Brusnighan shares lessons learned from this one-year project. See abstract below for more details.


Purdue University completed a one-year, campus-wide, proof-of-concept project around mid-2010 for video and multimedia captioning. The project provided captioning in the broad categories of Administrative Video, Academic Video, and Intercollegiate Athletics. Dean shares lessons learned from his experiences with this project, including:

  1. A comparison of the time and cost to correct YouTube automatic captions files to that of turn-key captioning vendor.
  2. Providing captions at basketball games via mobile devices using Twitter versus CoveritLive.
  3. Implementation of captioning in Echo 360 lecture recordings.
  4. A discussion of the approaches to captioning commencement ceremonies at Purdue which are telecast on local access cable TV and webcast.

Key Learning Outcomes

  1. Participants will learn about various tools and services for providing captioning, including a comparison of costs and time of turn-key captioning services versus in-house approaches.
  2. Participants will be provided with strategies and potential resources when collaborating with different areas on campus.
  3. Participants will understand challenges and potential solutions for captioning in different campus environments, including: captioning of classroom lectures, captioning of archive material, captioning at sporting events and large public events.

Expertise Level: Intermediate

Stanford Captioning: A Workflow Model for Producing Captioned Media, John Foliot,Stanford University

Session Description

Creating captioned media is often viewed as a difficult, and expensive, hands-on process. In an effort to ensure that captioned media be fully embraced at Stanford University, a system and workflow needed to be developed that addressed these issues; it needed to appear and be as simple as posting a video to YouTube.

This session will also review strategies campuses might utilize for preparing for the changes that will be instituted with the ascendance of html 5.


Creating captioned media is often viewed as a difficult hands-on process, that requires specific skills, technologies, and/or software that is complex, expensive, and intricate with which to perform captioning. In addition to its iTunes U and YouTube portals, Stanford University has numerous outlets by which video and audio content are delivered. This session will review the Stanford Captioning Project which began as a project to simplify the captioning process and improve access to Web-based media. The system utilizes a customized Web-based interface to convert media content into formats for accessible Web-based media players (e.g., JW FLV player, etc.) as well as automatically notifying transcription companies of pending transcription jobs. After processing the media file, a text file is loaded back into the system, whereupon the transcript is synchronized with the original media and made available in a variety of formats for download. Little technical knowledge is required in order to submit media presentations and receive captioned versions in return. The benefits and steps for setting up a similar system on your own campus will be reviewed.

Key Learning Points

  1. Knowledge of institution's media portals and delivery of Web-based content is critical to building a workflow management system for captioning.
  2. The technical components of the Stanford Captioning Project system and the hardware and software solutions that were utilized.
  3. The benefits and limitations of a system that manages the captioning workflow process and what challenges can limit the effectiveness of an automated solution.
  4. Strategies and techniques to prepare for the implemenation of hmtl 5.

Expertise Level: All Levels

Registration to Watch Recording of Webinar

Register using credit card or check using our secure commerce site (off-site link)


Note: 1st 10 registrants receive 10% discount at checkout

Seminar Pricing
Ticket Type 1st 10 Registrants All Others Registration Closes
Individual Ticket $135 $150 N/A
Group Ticket $351 $390 N/A


Discount Type¹ Discount Applied Discount Code Notes
1st 10 Registrants 10% 1st10 Enter this code at the payment screen.²
ATHEN member 10% ATHEN4SEM Enter this code at the payment screen if you are an ATHEN member.³
2010 AHG Attendee 4 10% AHG4SEM Enter this code at the payment screen if you attended the 2010 AHG Conference.³
Previous Webinar Participant5 10% of your previous fee for webinar6 (Use the confirmation code provided from previous registration.)7 Enter your confirmation code(s) at the payment screen if you attended a previous Webinar.³

¹ Discount types may be combined.

² Only the first 10 registrants will receive the discount.

³ Discount subject to verification.

4To be eligible for the AHG discount, you must have paid at least $250 in conference registration.

5For example, if you paid $150 for the last webinar, your discount would amount to $15.

6You can find your confirmation code in your registration confirmation that was sent via email. Contact Howard Kramer at or 303-492-8672 if you are unable to find your confirmation code.

For more information on ATHEN membership and its benefits, see the web site at You may also join ATHEN during registration for a cost of $50 and receive the ATHEN discount.



All the recorded segments are available with captioning.

Screenreader Access

Each segment is posted in a variety of formats. Except for the V-CUBE versions, the recordings are screenreader accessible.

Ticket Types

Individual Ticket

Play the seminar on your computer.

Group Ticket

Project the seminar in a meeting room or hall to as many of your colleagues as you like. You can share access to the recording of the event with any of your colleagues.

How Does It Work

After registering for the event, you will receive an e-mail with instructions and the user id and password to access the videos.


CEU credit of .3 is available for this seminar. An additinal $65 processing fee is required along with the submission of paperwork that documents your completion of the seminar. This paperwork will be posted shortly.

Speaker Bios

Dean Brusnighan

Dean Brusnighan is an Assistive Technology Specialist on Purdue University’s West Lafayette campus. His primary focus is on long-term and campus-wide IT accessibility needs. He chairs the campus Web Accessibility Committee, and leads Accessible Web Design training on campus. Dean collaborates with Purdue’s Disability Resource Center on projects such as video remote interpreting for the classroom. He is also an active member of the CIC IT Accessibility and Usability Group. Dean received his M.S. degree in General Engineering from the University of Illinois at Urbana-Champaign.

John Foliot

Mgr Stanford Online Accessibility Program
Stanford University

An internationally recognized web accessibility specialist, John has been creating and managing web sites for over 12 years. Prior to coming to Stanford, he successfully ran an independent consulting firm in Ottawa, Canada providing web accessibility guidance to numerous Government of Canada clients, including the Canadian Space Agency, The Supreme Court of Canada, Canada Revenue Agency and others. He currently runs the Stanford Online Accessibility Program where he offers guidance and solutions on how to achieve on-line accessibility to content producers on campus. John is also actively involved with the W3C where he currently co-chairs a subcommittee on the accessibility of media elements in HTML5.

Ratings & Feedback from Participants



(Scale of 1 to 5)

Overall Rating of Seminar 4.5 13
Did Content meet your expectations 4.2 13
Rate the usefulness and quality of "Getting Captioning Started on Campus" 3.8 14
"Stanford Captioning" 4.2 15
"Captioning Started Update" 3.9 10
"Captioning at the University of Illinois" 4.2 13