HSAC By-Laws

Mission Statement::
Hmong Student Association of Colorado (HSAC), is geared towards educating the public about the Hmong community in Colorado.

HSAC promotes an understanding between the Hmong community and the public through educational events and community services.

Brief History of HSAC::
Hmong Student Association was created in 1988 as a support group for Hmong students at University of Colorado at Boulder. The student leaders at the time recognized that the number of Hmong students enrolled at CU-Boulder were few and declined slightly over the years for reasons such as lack of community and availability to academic resources.

Currently the organization has spread its foundations to the greater Colorado community in order to provide the help and support to more Hmong students. Two bridges have been formed at Metro State and Denver University. Members from other community colleges have also joined in to help accomplish the goals of HSAC to better the Hmong community of Colorado and spread awareness to their surrounding communities. HSAC looks forward to this new strengthening effort to help the group grow provide resources for all.

Membership is welcomed to anyone with any interest in Hmong or is enthusiastic to be apart of and engage in activities to accomplish HSAC's goals and annual ventures.

As the issues in the Hmong community continue to change and become more complex with each passing generation, HSAC will address those issues as new students take upon the leadership and responsibility, thus, HSAC hopes to continually remain a secure and reliable foundation of support for the students as well as the community.

 
Member Responsibilities::
HSAC holds approximately 2 to 3 meetings a month therefore all members must attend at least one meeting per month. Meeting times are determined every semester according to member availabilities, work and other outside activities can be scheduled around meetings so that all members can attend meetings.

Voting can take place if there are at least 4 members, in addition to the officers, at a meeting.

Members should be well educated about the club and its history. They should know past and future events so if asked by others, HSAC will be represented correctly.

If there are any questions, members please feel free to ask any former members who know the ropes. HSAC not only wants to educate the public and community but wants to help build a sense of community within the association.

You make this club what it is!!!

Officer Guidlines::

President(s):
The president is responsible for conducting the meetings and helping the secretary prepare the meeting agendas. All agendas should be emailed to members at least two days before the meeting for any revisions needed, and just to inform members of what will be discussed. He/she must be prepared for doing and assigning the tasks of all other officers if they are not present at the meetings/ events/ activities/ etc. He/she oversees the club and makes sure that things get done.

Vice President:
The vice president's job is to be able to conduct any job of the officers and assist the president in overseeing that the club is functioning well. He/she will work closely with the president to see that things get done.

Secretary:
The secretary must be organized and have flexible a schedule; this is because he/she is essential to keeping the club on track. He/she will take the minutes of all meetings and type them up to email to the web-committee at least 3 days after a meeting so they can be posted for those who could not attend a particular meeting. The secretary will work with the president to prepare meeting agendas. He/she will take attendance at all meetings to show who is present; he/she must inform someone who will be present at the meeting if not able to make it so someone else can take minutes.

Treasure:
The treasure will handle financial problems and keep track of HSAC's account. He/she must attend at least one of the SOFO training sessions (they are held every semester). Reimbursements will be made by the treasure. Members are responsible for keeping their own records/copies of their receipts if they know there are difficulties going on, however the treasure should not lose reimbursement receipts while handling them. All financial statements, funding applications, etc. should be looked over by the treasure before turning in.

Public Relations Committee:
The PR committee will decide on their own chair. The committee is responsible for flyers/ announcements/ etc. that deal with ties to the public. The chair can assign anyone in the committee/club (who volunteers) to represent HSAC at public affairs. This committee must inform the web committee of any updates they should have and be aware of events occurring on campus. PR are responsible for keeping records and taking pictures if possible at events/activities. In the PR committee there should be a designated person to make a scrap book of yearly HSAC events.

Web Committee:
The web committee is in charge of keeping the web page updated. They have the right as a committee to change the web page. They are responsible for all information that goes onto the web; all data/information should be properly stored elsewhere in case of any technical difficulties. This committee will work closely with PR for pictures from event/activities. The web committee is also responsible for taking pictures. Remember that the website reflects who HSAC is to the World Wide Web, therefore it should be kept up to date. The web page may not contain any explicit language or images.
 

Other Conditions::
The term of an officer and chairs of PR and WB is one academic year. Members can run for positions as many times as they would like.

Miscellaneous Chairs & Committees::
Different committees are made to suit different event/activities. The job of the committees and chairs are to do the research and create the back-bone of the event/activity that is being undergone. They will then bring back the research and ideas that they thought up to the club meetings for the group to decided on.

(ie. HND = The HND committee is responsible for deciding how they go about finding funding. They will also decide on criteria on who will be eligible to go or not. For example they can say a member must show interest by helping find funding and participate in at least two activities that HSAC holds.)

*All committees/officers should report to the president about what they would like added into the agenda at least 48 hours before the meeting if possible.