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Paying Student Employees

Student employees who work on campus or at an approved off-campus Work-Study agency are paid by the University.

  • There are some important differences between hourly student employees and work-study student employees. Make sure you know who you're hiring!
  • Before a student employee can be paid, he/she must provide verification of employment eligibility and submit the required documentation.
  • Student employees are entered into the payroll system as Student Assistants (I-VI), depending on your job description. Pay rates are determined by job class and employer.
  • On a daily basis, student employees fill out time sheets or use a time clock to report the hours worked. Time sheets should be turned in on a bi-weekly basis so students can be paid for actual hours worked. Student employees CANNOT be paid for anticipated hours. Supervisors verify time sheets and sign to approve the hours reported.
  • Any misreporting of hours should be reported to the Student Employment Office immediately.
  • Student Employees are compensated who are called to serve for jury duty. Please visit to see how to enter hours in time collection.
  • The Student Employment Office offers a Payroll and Personnel Liaison (PPL) Training course in hiring work-study and hourly student employees every summer. This is useful if you are a department PPL or if you are responsible for setting up student employees in HRMS.
  • Student employees can view their payroll advices in myCUinfo on each payday.
  • To comply with the Revenue Reconciliation Act of 1990, all CU student employees (Work-Study and non Work-Study) will be automatically enrolled into a retirement fund if they either: work 40 or more hours a week or are enrolled less than half time. Half time is 6 credit hours for undergraduates or 4 credit hours for graduate students.