| Forms in PDF Version for On-Campus Employers: |
| Bi-weekly Timesheet
University policy and federal and state regulations require accurate and complete maintenance of employee work records. Students must complete bi-weekly time sheets listing time in & time out for each day worked. Bi-weekly Timesheet |
| Bi-weekly Timesheet--Personnel Effort Reporting for Hourly Employees
To comply with this requirement for hourly employees, the percentage of an hourly employee’s wage that is charged to a federal project must appear on the time document on which the employee and supervisor certify the hours worked. This form is located on the PBS website under Employee Work Record Example. |
| Disciplinary Action Form
Students are ‘at will’ employees, which means the hiring department can terminate a student at any time. If the student's performance continues to be unsatisfactory after counseling and a reasonable opportunity to improve, the student may be terminated. When possible, agencies should provide a two-week written notice prior to terminating a student for cause, except in cases of flagrant, willful violation of University or Agency rules, or in cases where the student has been told in counseling attempts that the next occurrence of a behavior will result in termination. We recommend that your department develop a termination policy and communicate it to your employees upon hiring. We are providing a disciplinary action form. You may also create your own or adjust this form to fit your department policy. |
| Employer Request for Student Work-Study
Please use this form if you have a student who has applied for financial aid for the current term and who did not receive a work-study award. Student should've applied for financial aid by submitting the correct year for the FAFSA form and the necessary tax documents. For the summer they must also submit the summer aid application through CUConnect. Employer Request for Student Work-Study |
| Figure Students' Work-study Balance/Availability Need a better way to keep track of your students' hours worked to make sure they do not go over their work-study award? Try using these spreadsheets - there are embedded formulas that you may have to update each year. We have two different ways to keep track of remaining work-study awards: Individual Remaining Work-study Academic Year | Summer or Group Remaining Work-study Calculation Academic Year 09-10 | Summer 09 |
| Late pay to Work-Study Form This is for employers to request late pay to work-study transfers. Late Pay to Work-study Transfers will be contigent upon availability of funds and student eligibility. You must notify the Student Employment Office by the dates listed below to have the charges appear in the correct Fiscal Year: Academic Year 09-10 and Summer 2009 by 06/12/10 Academic Year 09-10 | Summer 09 |
| On-Call Employer Referral (On-Campus)
Looking for temporary help? Call our office for our on-call program. We will take your job posting information and email students within the catagory you need. On-Call Employer Referral Form (On-Campus) |
| On-Campus Employment Announcement Form Employers use this form to post a job with our office. The information provided must include specific job duties and qualifications. Job Announcement Form |
| Hourly to Work-Study Transfer Request This is for employers to request hourly to work-study transfers and/or to request a transfer from one FOPPS to another FOPPS that have work-study earnings. Hourly to Work-study Transfers will be contigent upon availability of funds and student eligibility. You must notify our office by the dates listed below to have the charges appear in the correct Fiscal Year: Academic Year 09-10 and Summer 2009 by 6/12/10 If you are only requesting that our office transfer the employer portion (wsr or wsc) from one FOPPS to another, you must notify our office by the dates listed below to have the charges appear in the correct Fiscal Year: Academic Year 09-10 and Summer 2009 by 06/12/10 Academic Year 09-10 | Summer 09 |
| Request to Hire a Non-CU Student in a UCB Student Job Class Use this form to request to hire a Non-CU student into a UCB Student Job Class. You must receive approval before the employee can begin working. Non-CU Student Request Form |
| Student Available Work Schedule
Many organizations have pre-developed forms and processes, but if you are in need of a students' work schedule availability, you are welcome to reproduce and use this form as needed. Student Available Work Schedule |
| Student Employee Intended Enrollment Form Use this form to assist you in determining your student's enrollment status for student retirement purposes. Intended Enrollment Form |
| Student Employee Evaluation Report
Many organizations have pre-developed evaluation forms and processes, but if you are in need of an evaluation form, you are welcome to reproduce and use this form as needed Student Employee Evaluation Report |
| Student Job Application Many organizations have pre-developed forms and processes, but may wish to know a students' past job history and need the student to complete a job application. You are welcome to reproduce and use this form as needed. Student Job Application (PDF version) Student Job Application (Fillable PDF) |
| Student Retirement Forms: Students who are not enrolled in the required credit hours must enroll in the Student Retirement Plan. Both the TIAA-Cref Retirement Application and the Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) forms must be completed and returned to Payroll and Benefit Services. Student Retirement Application and SSA-1945 |
| Work-Study Increase Request Form This is the form that students and employers use to request an increase of a work-study award. Students must have remaining financial aid eligibility to be considered for an increase. The student must have applied and been granted a work-study award before you complete this form. The student should've applied for financial aid by submitting the correct year for the FAFSA form and the necessary tax documents. For the summer they must also submit the summer aid application through CUConnect. Academic Year | Summer |
| Late Policy Contract
This is a contract to be completed by the student and supervisor to reach a mutual understanding towards a late policy for the student employee. Late Policy Contract |
| Job Performace Contract
This is a contract to be completed by the student and supervisor to reach a mutual understanding regarding inappropriate behavior or job performance. Job Performance Termination Contract |
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