Student employees are responsible for completing all required University employment paperwork. In most cases, the department payroll administrator will provide the student employee with the proper forms, including:

  • The Federal Employment Eligibility Verification (I-9) form must be completed within three working days of the beginning of employment.

    • Section 1 must be completed by the student employee.

    • Employee must bring their acceptable documents to complete Section #2 of the I-9 form in person to the Human Resources Office or authorized representative on or before the third day of employment. They must have the original documents; no copies will be accepted. Be sure to tell your students, especially those from out of state, to bring their documents when they come to CU.
      • Office hours and dates are subject to change, so please check the HR website before sending the student over. If you have any questions about the I-9 form, call 303-735-8191.
    • Departments with employees who are working out of the area or out of state should contact CU Boulder HR I-9 Office about options for completing the I-9. 
    • The Student Employment office is no longer offering this service.

  • The IRS Form W-4 allows student employees to have their pay taxed correctly and should be completed in the employee portal. Use the IRS Withholding Calculator to help you complete this form.

  • Direct Deposit Authorization should be completed in the employee portal. View instructions on accessing the employee portal and setting up direct deposit.

  • The Personal Data Worksheet and Emergency Contact Form will be provided by the employer. 

  • Student Retirement Forms  and the SSA-1945 may be required if a student is required to participate.