What to Expect from the Conduct Process, a Step by Step Guide
- For cases involving alleged violations of Sexual Misconduct (Student Conduct Code section F4a-c), Sexual Harassment (section F9a), or Protected Class Discrimination or Harassment (section F9b) the conduct process outlined in Appendix 1 of the Student Conduct Code applies, pursuant to University policy. When alleged violations of the charges governed by Appendix 1 are accompanied by other alleged violations of the Student Conduct Code, all of the charges may be processed together as outlined in Appendix 1. For more information, please see Appendix 1 of the Student Conduct Code. For all other cases refer to the process outlined below.
- OSC Receives report and assigns a conduct officer to the case
- Reports come from a number of different sources, including the Boulder Police Department, the University of Colorado Police Department and Housing and Residence Life.
- Conduct Officer reviews report, generates and e-mails conference notice to student
- All conference notices are sent to the student's official University of Colorado e-mail account. The conference notice outlines what provision of the Student Conduct Code the student allegedly violated, instructions on scheduling a conference, information on how to obtain a report if it came from an outside agency, and their rights and responsibilities in the conference.
- Student schedules conference
- The best way to schedule a conference is to contact the office at 303-492-5550.
- The conference is a time for the student to respond to the alleged violations of the Student Conduct Code. The student will sign the case resolution preference form, which outlines the student's rights and responsibilities and gives the student a chance to either accept or deny the alleged violations of the student conduct code. The student has the right to have an advisor present at the conference. In most cases, no matter if the student accepts or denies responsibility for violating the aforementioned code, the conduct officer will continue with the conference gathering the student's recollection of the events from incident, witness statements, and any other relevant evidentiary information.
- Investigation/follow-up (if necessary)
- This may include contacting witnesses, police officers, business owners, and others who may have information on the incident.
- Student found responsible or not responsible
- The decision letter is mailed to the student.
- Sanctions assigned if student is found responsible
- Sanctions may include both active and inactive sanctions. Active sanctions include, but are not limited to alcohol and/or drug education classes, CU Restorative Justice, community service, and research/reflection papers. Inactive sanctions include, but are not limited to probation, suspension, and in extreme cases, expulsion.
- Appeal and Stay of Sanctions
- Not all cases can be appealed. A case may only be appealed if the sanctions imposed included termination of residence hall contract, suspension or expulsion. The appeal must be submitted by the deadline specified in the decision letter and must comply with the other requirements of Section K of the Student Conduct code. Unless the welfare of a person or the community is threatened, all of the sanctions imposed in a case that may be appealed will not go into effect until either the deadline for filing an appeal passes and no appeal is filed or, if a timely appeal is filed, the appeal is decided, whichever comes first. If a case is not appealable, the sanctions will go into effect immediately or as otherwise stated in the decision letter. For more details about the appeals process, see section K of the Student Conduct Code
- Student completes sanctions
- It is the student's responsibility to complete and provide proof of completion to our office by the due date prescribed in the decision letter.
- Record Retention and Review
- With the exception of cases in which the university has federally
mandated reporting requirements and cases involving probation,
suspension, or expulsion, records will be kept until the student has
graduated from or permanently withdrawn from the university.
In cases involving probation, suspension, or in which the
university has federally mandated reporting requirements, the
university will keep the records for seven years after the charged
student graduates or permanently withdraws from the university.
If a student does not return after his/her suspension period, the
seven year period will start at the end of the suspension period.
In cases involving expulsion, the university will keep the
records indefinitely. Every student may review, upon request, all non-confidential
contents of his/her conduct file, to the extent permitted by law.