Independent
Student Group Programs
Links
Opening a Student Group
Program
Making Purchases with
Independent Group Funds
Things to Remember About Your Independent
Group Program
You must maintain the minimum balance
appropriate to your account at all
times. More...
On-campus departments do not provide
services or goods without first receiving
an IN (Interdepartmental Invoice).
Independent group funds must be spent
on or in connection with your group's
campus activities and may not be spent
for personal or private gain.
Independent student group accounts
may not use the name of the university
in conducting their business, nor may
they use the university's logos or wordmarks.
The university cannot extend its tax-exempt
status or other governmental status to
an independent student group.
Certain administrative services are
not available to independent student
group accounts. More...
Remember to notify the SOFO at least
one week before you plan to fundraise
at an activity (admission, donations,
novelty sales, etc.). More...
All funds collected on campus through
fundraising activities must be deposited
to your independent student group account
immediately following an event or sales
activity. More...
The General Administrative Recharge
(GAR) refers to the recovery of administrative
service costs incurred on behalf of all
programs on the Boulder campus. More...
Independent student group accounts
that do not update their authorized signers
card during the fiscal year will be considered
inactive and closed. A fee will be assessed
for this service. More...
Long-distance calling cards are available
to group members who need to conduct
business from a campus telephone. More...
Independent student groups with an
on-campus office may rent telephone equipment
through the university. More...
Independent student groups may use
the convenience of on-campus Mailing
Services. More...
The university cannot sign performance
contracts on behalf of independent student
groups. More...
Any travel taken by an independent
student group must be paid out of pocket
and reimbursed upon return. More...
Independent student groups may use
Transportation Center vehicles for programs
that promote the purpose of the student
organization.
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Student groups who request independent
status must establish an account with the Student
Organizations Finance Office (SOFO) to conduct
fundraising activities on campus. Independent
student groups must comply with the rules of
the Committee on Use of University Facilities
(CUUF policy) and with the Independent Group
Policy and Procedures. If you are interested
in reviewing these policies, stop by the SOFO,
UMC 231.
To qualify as an independent group, your organization
must have objectives that are considered beneficial
to the university community (educationally,
charitably, culturally, or recreationally).
Your group membership must be composed of at
least three fee paying students and at least
2/3 of your membership must be members of UCSU.
Opening
an Independent Group Program
- Come to the SOFO, UMC 231, where a member
of our staff will interview you to see if
your organization qualifies as an Independent
group.
- Complete a statement of your group's purpose,
sign a memorandum of understanding, and read
the Independent Group Policy and Procedures.
- Make a minimum deposit of $25. A $50 deposit
is required if your account will be used
to sponsor an off-campus political candidate.
A $75 minimum deposit is required for groups
who have telephones and/or long distance
access codes.
- Fill out a signature card for your authorized
signers. Independent groups may have up to
four signers on their account. More than
50 percent of the signers must be fee-paying
students on the CU-Boulder campus.
- The university will open your account within
10 days.
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Making
Purchases with Independent Group Funds
On Campus:
An IN (Interdepartmental Invoice) should be used for
all purchases of goods and services on campus.
- Obtain an accurate estimate of the cost and a
description of the goods or services.
- Come to the SOFO. We will make sure you are an
authorized signer and verify your balance. We can
then complete the IN, listing the proper account
number, item(s) or services to be purchased, an
amount not to be exceeded, and where the purchase
will be made. Our authorized signature completes
the IN. The entire transaction only takes five
to ten minutes.
- Take the IN to the department you are purchasing
from. Because a signed IN is like a blank check,
be extremely careful with it.
Be sure to return unused INs to the SOFO or they will
be considered an outstanding obligation when computing
your balance.
Independent groups are permitted to use an IN to purchase
goods and services on campus. However, an independent
group may not accept an IN as payment to them.
Off Campus:
Independent student groups are not permitted to use
the services of the Procurement Service Center. An
independent group may make purchases off campus either
by reimbursing a group member for the purchase, or
by asking the SOFO to issue a check directly to the
business.
- Obtain an accurate estimate of the cost of goods
or services.
- Come to the SOFO to verify your account balance.
(You must be an authorized signer to obtain a balance
on the account.)
- Make the purchase and save the itemized receipt
or have the business prepare an invoice for the
purchase.
- An authorized signer should bring the original
itemized receipt or invoice to the SOFO immediately
along with the name, address, and social security
number of the person requesting reimbursement or
the name and address of the business you wish to
pay.
- Please be patient. It takes one to two weeks
for your check to be processed through the university
system.
- Remember to pick up your check at the SOFO!
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