Meeting Minutes
November 20, 2002

Present:  Mac Avery, Linda Crouch, John Culshaw, Robert Dixon, Bob Fryberger, Chris Gotski, Malinda Miller-Huey, Bryan Moll, Gary Pollock, Judy Poynter, Bonnie Templeton, Barbara Todd, Paula Vaughan

Student Survey
Preliminary results from the student web services survey running on PLUS were distributed.  Approximately 800 hits to-date (since last Thursday p.m.); hits are growing steadily.  The results-to-date give us a good idea for planning purposes.  Core decided to keep the survey up until Tuesday p.m., December 3^rd.  Gary Pollock and Elizabeth Shulze (AIS) will compile the numerical results; Paula will compile the free-form text results.

• Linda (Bursar's office) (see attached document),
• Chris (Parking Services and Bookstore) (see attached document),
• Bonnie (A&S Orientation, A&S Academic Advising Center, Pre-Professional Advising) (see attached document),
• Barbara (Enrollment Services) (see attached document)
• Terry sent a list of UMS/SIS-provided Web Services.
• John (Libraries) described library services (circulation records, on-line course reserves, proxy server for digital resource access, 'my chinook' (future)) and noted that pay for print is also an issue.  Hoped for:  one-stop authentication, library-specific (proprietary) portal products.
• Robert (Housing) re housing web services: application process, Buff OneCard, pay for print, ResLife events.

Architecture
Bob Fryberger discussed the architectural framework:

• we will move ahead with uportal
• basic criteria include:  no advertising, open/ extensible framework, enable single sign-on, scalable (to 40,000-50,000 active users), personalized content, able to integrate with business applications.
• recommended sites:
  • JA-SIG UPortal Site
  • "Common Portal Framework" (Syllabus article)
• We are not going to replace PLUS or all departmental web pages overnight.  Identify 10-15 important channels to implement early.  As the existing framework dwindles, build around the new framework.
• Develop a prototype to demonstrate the concept with significant channels.

Discussion re. sequencing of offerings

• Need to prioritize.
• Must determine what is possible/feasible.
• Identify what exists now and, of that, what is done well.
• Hold focus groups with students to better bring together Service Provider perceptions with student interests.  AI:  Paula and Bryan will put together two focus groups, ~20 students each.

Web Site
We will have a project web site via the VC Student Affairs web site.  We can also point to it from various sites (ITS, Web Communications, etc.)  It will include categories for: Project Mission, Project Teams, Surveys, Presentations and Documents , Meeting Minutes, Resources and a private site for team members (for working documents, etc.)

Sub-Teams
To accomplish the myriad of tasks ahead of us, we are breaking into smaller working teams.  Technical framework and functional framework teams were established today; future sub-teams will include a design team, process design team, implementation team, etc. 

Technical Framework sub-team:  Bob Fryberger (co-lead), Gary Pollock (co-lead), John Culshaw, Rick Denton (Bookstore), Burton Fox, Andrew Keeler from Academic Advising, Terry Vaughan, representative from Web Communications, Mac Avery (possible). 

AI:  Determine the feasibility of deploying proposed services within the uPortal framework; determine resources required and reasonable timeframes for deployment of significant channels (prototype, pilot)

Functional Framework sub-team:  Malinda Miller-Huey (lead), Linda Crouch, Chris Gotski, Bryan Moll, Gary Pollock, Judy Poynter, Bonnie Templeton, Barbara Todd, Mac Avery (possible).

AI:  Determine the priorities and dependencies of proposed web services.

Next Meetings

• December 9, 2-4 p.m., Telecomm 215.  Agenda: bring results from working groups and focus groups; Meld technical framework, functional framework and student survey/focus group results.
• December 12, 3-5 p.m., Telecomm 215.  Agenda: Prepare project plan for Steering Team