Staff Council Meeting Minutes

August 12, 2009

Full Committee UMC 247

Attendees: Bradley Albus, Dave Anderson, Vince Aquino, Janet Baker, Dana Drummond, Lynn Faudree, Manuel Garcia, Randy Gibbs, Lisa Gould, Larry Hill, Dana Kusjanovic, Judy Lozano, Donna Maes, Krissy Mauck, Kathleen McGovern, John McKee, Brett Rogers, Michael Roseberry, Barbara Slopey, Pat Testarmata, Randi Viola, Stephanie Weber  

Absent: Philip Bradley, Jennifer Davis, Sarah Douvres, Gregg Lundgren, Toni Morales, Maria Oliveras, Annie Piatt, Don Thomas

Call to order / roll call:  12:20 p.m.       Quorum present  

Approval of July 8 minutes

• McGovern motioned for approval, Gibbs seconds. No opposed no abstentions

Visitors:   none

Co-Chair’s Reports and Announcements: Larry Hill / Donna Maes – None

Treasurer’s Report:  Stephanie Weber:   N/A

Human Resources: Gloria Timmons – Brett Rogers reporting

• Regarding total compensation survey, no news on annual raises for July 2010. This information is updated several times during the year, there will be another update on December 1, 2009 and this information may be revised. Survey updates are required quarterly and proposed changes must be passed through the legislative long bill.
• DPA (Rich Gonzales) is trying to maintain their contributions for health benefits at 90% med 85% dent 72% life which is consistent with past two years.
• Pay for performance was not reported on directly, the salary survey is tied into performance which would be adjusted according to passage through legislature.
• FSAP (Faculty Staff Assistance Program) will offer a seminar on anxiety, bi-polar disorder, and trauma counseling on August 13. The seminar will be presented in Spanish. UMC 425.
• FSAP is having an open house today (August 12) 2:30 – 4:30 at ARC 346 Available services will be explained and tours of the FSAP offices given.
• FSAP wishes to reinsure clients that counseling information is not shared with HR, 100% confidentiality. Never would information be placed in personnel files within HR.

Vice Chair Report: Mike Roseberry:

• Apology for cancellation of speaker Alphonse Keasley who is in Japan.

· Vice Chair Roseberry asks council what their interests are in scheduling speakers.

· Is council more interested in speakers to provide answers to staff issues, what qualities, what relevance to SC.?

· Aquino – suggests providing speaker with specific topic matter that will be discussed – or inform council in advance what topic the speaker will be presenting.

· P. Bradley – possibly have speaker provide a short bio/reporting structure/impact of speakers position on staff members or council’s further reporting to constituents.

· SC would like to see bi annually a political speaker, but not a politician.

· Having speakers relevant to how the University work flow is rated/flowing. Task force on efficiency is finished with their report, but would like to see continued flow of business function.

· Members of the Efficiency Task Force could be contacted, get info on ideas of business function measurement.

· Hill - Communications committee could tie into selection of speaker. Let campus know who upcoming speakers will be, advertise attendance by staff, promote meetings by speaker advertising.

· Faudree – Speakers such as representatives of UBAB would be valuable to general campus, others may be more private for SC info. Not all meetings can be open forums.

· Opinions on speakers attending every month or less were given. Ideas for less than every month were popular to enable meetings focused on SC business.

· Have departmental speakers; FacMan for instance, explain what services are available; tree tour is fantastic but mostly unknown.

Guest Speaker(s):  None

Action Items:

· Hand out signage for SC reps to post in their areas of representation.

· Remaining members who have not signed up for committee work signed up

· Welcome letters for new UCB hires will be signed by co-chairs and sent to area reps for personal delivery. Prefer for reps to meet with new hire, welcome them and add new hire email to constituent’s lists.

· Discussion about creating a driver/reservation list to submit to TransPo in the event of SC rental needs. Decision was made to not prepare list but to let administrator know ahead of time to prepare for rental.

Delegate Reports

Boulder Campus Planning Commission – Lundgren/Hill – Meeting cancelled last month

Boulder Faculty Assembly – Roseberry – Still on break until after school

Chancellors Advisory Committee on Multi Cultural Affairs – Douvres– N/A

Chancellor’s Executive Committee – Hill / Maes – Still on break until after school

Statewide Liaison Council – Oliveras/Anderson/Faudree –

• Rich Gonzales spoke to SLC group via video as trial communication and included Colorado Springs, Pike’s Peak College. Two electronic connections were tried at this time.
• Denver reps are considering video taping meeting to provide to those that could not attend.
• Recommendations to conduct meetings in a professional manner if used to view over the internet.
• Rich Gonzales spoke on upcoming issues of total compensation survey and what recommendations would be made. Issues covered were furloughs and voluntary separation programs, which have proved to be unsatisfactory programs to consider.
• The next meeting will be at UNC in Greeley and in February, SLC will meet in Boulder. Reps are hoping for open forum with CU VIP’s.
• Although SLC elections were recently conducted, some of the positions are elected at different time intervals.

University of Colorado Staff Council – Aquino/Testarmata/Lundgren – No report

Committee Reports

Elections – Douvres – N/A

Blood drive – Oliveras – N/A –

• Discussion and recommendations for alternative locations for drives – Rec Center, ATLAS, Coors Event Center

Outreach –Testarmata/Viola –

• Hill leads compliments for the successful and fun ice cream social employee fair – many good compliments.
• Judging from only 40+ pieces of ice cream, an excellent turn out was received.
• Invited vendors and internal services people promoted many on campus and campus benefits. Council felt

PBRL – Douvres/Anderson – Did not meet due to ice cream social event

AWARDS – will meet late in the fall, no report

COMMUNICATIONS – Meeting scheduled for September 3^rd.

PARLIAMENTARIAN – will meet soon, no report

General:

Old Business: none

New Business:  none

Adjournment:   McGovern motions to adjourn Faudree seconds. Adjourn 1:35 p.m.

Respectfully Submitted,

Lori Jackson

Administrator UCB Staff Council