Shared Student Data Repositories

In order to request a Student Record Interface, you must complete the following three steps:

1. Read the Requirements for the Shared Student Data Repositories. This document includes the expectations of campus departments who store student data on shared databases within their departments.

2. Complete the following documents and send them to Christy Samford, Associate Registrar, Office of the Registrar, Campus Box 020 UCB (or electronically to christy.samford@colorado.edu).

IMPORTANT: Every department is required to have a security assessment review prior to receiving the requested student data. More information can be found on the Request Student Data page. Once applications are approved and the security review is complete, the registrar's office will be notified and the request will then be sent on to University Information Systems for development. Questions should be directed to Dan Jones at (303) 735-6637.

If you have an existing interface developed by University Information Systems (UIS) and it just needs a modification, please use the Interface Service Design Specification B form.

3. Complete the FERPA web-based course. Course #U00049: Family Educational Rights and Privacy Act of 1974 (FERPA). Your completion and score will be recorded.

To access the FERPA web-based course:

  1. Log in to MyCUInfo
  2. Click CU Resources tab
  3. Click Training in the left-hand menu
  4. Click Start Skillsoft
  5. Search for the specific course by using Search&Learn. In the Search for box, enter the course number, #U00049, and click Search
  6. Place the cursor over the course and click [Launch]

Click here to see step-by-step instructions for accessing online training.

Approved applications will be forwarded to University Information Systems for development. Note that there is currently a significant backlog for this development.

Announcements

Dear Student,

If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.

Do you need enrollment verification for Spring 2014? Good news! You can now obtain one without a trip to the Registrar’s office!

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