Student Resources

2012-2013 Annual Notification of Student Privacy Rights Under FERPA

TO: All CU Students
FROM: Office of the Registrar
SENDER: registrar@colorado.edu
DATE: 10/3/2012
SUBJECT: Notification of Student Privacy Rights under FERPA

Dear CU-Boulder Student:

We want to take this opportunity to give you a brief summary of your rights with respect to your education records under the Family Educational Rights and Privacy Act (FERPA) of 1974. This federal law governs the release of and access to student education records. These rights include:

  1. The right, with some limitations, to inspect and review your education records within 45 days after the University receives a request for access. If you want to review your records, please contact the University office or official that maintains the record in writing to make appropriate arrangements.
  2. The right to request an amendment of your education record if you believe it is inaccurate, misleading, or otherwise in violation of your privacy rights under FERPA. If you feel there is an error in your record, you should submit a statement to the University office or official that maintains the record, clearly identifying the part of the record you want changed and specify why it should be changed. That office or official will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision. Note: This does not apply to disputes about grades assigned by faculty.
  3. The right to provide written consent before the University discloses personally identifiable information from your education records, except to the extent that FERPA authorizes disclosure without consent.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-5901

One exception which permits disclosure without consent is disclosure to school officials with "legitimate educational interests." A school official has a legitimate educational interest if the official has a "need to know" about information from your education record in order to fulfill his or her official responsibilities at the university.

Examples of people who may have access, depending on their official duties, and only within the context of those duties, include:

  • A person employed by the institution in an administrative, supervisory, academic or research, or support staff position.
  • A person employed by, or under contract to, the University to perform a special task, such as an attorney or auditor.
  • A person or organization acting as an official agent of the institution, and performing a business function or service on behalf of the institution, such as the CU Foundation or the National Student Clearinghouse..
  • A member of the law enforcement unit or health staff.

Release of student record information is generally not done at the University of Colorado Boulder without the expressed, written consent of the student. There are, however, some exceptions.

An example of an exception, is the release of directory information which may be released without the student's consent. Directory information includes: student name, student address (including designated local mailing and permanent addresses), telephone numbers, campus email address, dates of attendance, previous educational institutions attended, school/college or division of enrollment, majors/minors/field of study, class (freshman, sophomore, etc.), degrees, honors, and awards applied for or conferred (including certificates, thesis and dissertation titles) and dates conferred, enrollment status (full-time or part-time), expected date of completion in enrolled course of study, employment related to student status, participation in officially recognized activities/sports, including height and weight of athletes, College Opportunity Fund (COF) application and authorization status for Colorado residents, class seating assignment and roster for students enrolled in a common course, and photo of student.

Please note that you have the right to withhold the release of directory information. Students wishing to place "Full Privacy" or "Limited Privacy" on their education record must come into the Office of the Registrar with photo identification to complete the written request.

Please note important details regarding placing a "Full Privacy" or "Limited Privacy" on your record:

  • If you elect "Full Privacy" status, no information about you will be released to the general public, unless one of the FERPA exceptions applies.
  • The University receives many inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, the news media, and honor societies. Having "Full Privacy" on your record will preclude release of such information, even to those people. "Full Privacy" applies to all elements of directory information on your record.
  • If you elect "Limited Privacy" status, only limited directory information will be released to the general public, unless one of the FERPA exceptions applies.

Announcements

Welcome back! As classes start next week, remember the following dates for adding and dropping courses. Unless otherwise noted, all deadlines below end at 11:59 p.m. on the day listed.

Dear Student,

If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.

Do you need enrollment verification for Spring 2014? Good news! You can now obtain one without a trip to the Registrar’s office!

Dear Student,

If you intend to graduate in December 2013, be sure to complete all the items below by the dates listed.

Important Dates

Loading Events...

Frequently Asked Questions

Contact Us

  • E-mail us 
  • (303) 492-6970
    Summer Hours
    (9:00 a.m. – 4:30 p.m.)
  • In Person
    (9 a.m. – 5 p.m.)

Regent Admin. Center 101
20 UCB
Boulder CO, 80309

See Department Contacts

Online Tools

Calendars & Schedules

Resources