TO: All CU Students
FROM: Office of the Registrar
SUBJECT: Notification of Student Privacy Rights under FERPA
Dear CU-Boulder Student:
We want to take this opportunity to give you a brief summary of your rights with respect to your education records under the Family Educational Rights and Privacy Act (FERPA) of 1974. This federal law governs the release of and access to student education records. These rights include:
One exception which permits disclosure without consent is disclosure to school officials with "legitimate educational interests." A school official has a legitimate educational interest if the official has a "need to know" about information from your education record in order to fulfill his or her official responsibilities at the university.
Examples of people who may have access, depending on their official duties, and only within the context of those duties, include:
Release of student record information is generally not done at the University of Colorado Boulder without the expressed, written consent of the student. There are, however, some exceptions.
An example of an exception, is the release of directory information which may be released without the student's consent. Directory information includes: student name, student address (including designated local mailing and permanent addresses), telephone numbers, campus email address, dates of attendance, previous educational institutions attended, school/college or division of enrollment, majors/minors/field of study, class (freshman, sophomore, etc.), degrees, honors, and awards applied for or conferred (including certificates, thesis and dissertation titles) and dates conferred, enrollment status (full-time or part-time), expected date of completion in enrolled course of study, employment related to student status, participation in officially recognized activities/sports, including height and weight of athletes, College Opportunity Fund (COF) application and authorization status for Colorado residents, class seating assignment and roster for students enrolled in a common course, and photo of student.
Please note that you have the right to withhold the release of directory information. Students wishing to place "Full Privacy" or "Limited Privacy" on their education record must come into the Office of the Registrar with photo identification to complete the written request.
Please note important details regarding placing a "Full Privacy" or "Limited Privacy" on your record:
If you intend to graduate in December 2014, be sure to complete each item below by the date listed. To find out about your graduation requirements, contact your department or advisor.
If you intend to graduate in May 2014, be sure to complete all the items below by the dates listed.