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Meeting Minutes


January 18, 2011


Attendance: Diane Belz, Ellis Bennett, Jessica Cicchinelli, Bruce Deakyne, Colin Finch, Tyler Goering, Spencer Graham, George Hoey, Cheryl Kent, Nan Lu, Peter Swanson, Zack Strang.

  • CALL TO ORDER at 5:56 pm.

Mr. Strang motioned to approve the minutes and Mr. Deakyne seconded. Approved 6-0-0.

  • CUSG Report


  • Program Area Liaison Reports, if any


  • Executive Team Reports/ Task Team Reports


  • Chair’s Report  
  • Mr. Deakyne- Looked at using B&D for things to avoid to say and to say to attract more voters but the funding ($5000) is too high so we are now going to look at two other on-campus organizations to see if that will work. We cannot use student fee money.
  • Ms. Kent- There are two organizations that CU has worked with before and will look at using them to run the campaign. We will have to re-circulate this for the first 2 weeks of march .
  • Mr. Deakyne- I think we can get %25 of the vote on our own but there may still be some resistance to approval of the project so we need to get a large turnout so there is a benefit to B&D so the question is of how we are going to get money.
  • Mr. Swanson- I am meeting with the provost tomorrow morning. It doesn’t go over as well if students are taking to students.
  • Mr. Finch- What about getting a marketing class to do it?
  • Mr. Deakyne- There is not enough time.
  • Mr. Jorgenson- If someone without a marketing degree is on staff that would be a different story.
  • Mr. Finch- What about money from the TVs?
  • Mr. Jorgenson- We are focusing the money on student development so there is some money but not a lot.
  • Ms. Kent-
  • Director’s Report


  • Budget
  • Ms. Kent- We are looking at the 0%, 3% and 5% cuts scenarios to see what we can keep and let go of the things that will cause the least impact on the masses.
  • Ms. Lu-
  • Mr. Strang- What is this rink thermal request? Is the rink not thermal right now?
  • Ms. Lu- No this is something that would go into consideration with the renovation, but can be taken off for now.
  • Mr. Jorgenson- There was a suggestion to buy bike lockers for more expensive bikes but they are expensive and there is about an 8-year payoff.
  • Ms. Kent- There was a request from parents and students that own expensive bikes for bike lockers since they are not allowed to bring them inside. Triathlon team members for example.
  • Ms. Cicchinelli- I think we could charge a lot since people have $3000 bikes they are probably willing to pay a lot.
  • Ms. Kent- They may not be as revenue-generating as we thought at $13,000 each. I would not recommend we pursue that one.
  • Ms. Cicchinelli- What about the TVs on the treadmills?
  • Ms. Kent- We will revisit this next year when we see if the project is passed or not.
  • Mr. Finch- What are the 5 bikes for?
  • Ms. Kent- They will be used for open Rec and clubs can use them too.
  • Mr. Jorgenson- I think that the big thing with the spray-on tans is: Does it meet our missions? Also, automatic vs. manual (we would have to train and deal with male and female issues etc.) With all those pieces to it, it may cost more for us to run it than we would make in revenue.
  • Ms. Lu- The climbing wall is $8-12,000.
  • Mr. Swanson- I think that may not pass because it is too expensive.
  • Ms. Cicchinelli- Don’t we need the pumps?
  • Ms. Kent- We will evaluate how much we can do with $50,000 based on what is a priority.
  • Mr. Swanson- Can we wait on the 15 lane lanes?
  • Ms. Kent- We could wait but they are sinking.
  • Ms. Belz- We would like a full set especially since the other pools have even older pool lane lines.
  • Mr. Finch- The renovation isn’t even taking the other pools into consideration so we should consider them as well.
  • Ms. Lu- On page 11, this is a summary of the main budget of all areas together.
  • Mr. Deakyne- We transfer in $176,000 in and right back out to stay within state regulations to show that we have the money but don’t need to use it.
  • Ms. Lu- Pg. 14 shows all of the revenues from student fees.
  • Ms. Kent- We should have a lower student fee by $1500 because of savings in unduckables.
  • Mr. Deakyne- Why are the 3% and 5% the same?
  • Ms. Lu- We are using that as a placeholder for now so ignore that. I will have a final sheet with all of the final cuts and unduckables.
  • Ms. Belz- On facility rentals: to get to the 0 we did nothing. With the new building going up we will not have the same overflow (volleyball camps etc.) so there will a decrease in revenue.
  • Ms. Lu- Administration/Marketing/Student Development: the people in the main office are paid out of this.
  • Mr. Jorgenson- The marketing has been increased with digital screens and no more paper so we will probably bring in $7,000 year this year although we hoped for $10,000. We haven’t even gotten into getting out into the CU community and marketing memberships. The student development piece focuses on trying to develop students as employees and how they show up to work.
  • Ms. Kent- the bulk of my budget will be reduced, which in the past went towards student development.
  • Ms. Lu- We get funded %98 of the salary and benefits in the case of turnover.
  • Mr. Finch- Why does substantial operating decrease?
  • Ms. Kent- We are trying to save by not spending money on things that have to last more than a year or two. We have told people that they cannot spend money because we are lower than we would want to be in revenue this year.
  • Ms. Lu- We just switched to a new copy machine to save on cartridge costs.
  • Mr. Jorgenson- I think that our maintenance staff has actually been pretty frugal and they are more efficient during their workday with an electronic work order so that is improving.
  • Ms. Lu- Customer comfort is always our top priority and this number is coming from our past expenses.
  • Mr. Jorgenson- Ice Rink: the plexiglass alone is really expensive and sometimes a puck will fly and break glass. The upkeep on the zamboni is getting more expensive after the first five years of usage.
  • Ms. Lu- Chemicals are a big item for the pools.
  • Ms. Jorgenson- The pools and rinks are the things that you never shut off so they have large operating expenses.
  • Mr. Deakyne- Can we consider turning lights off in the pool on sunny days to allow ambient light in?
  • Ms. Belz- They are manual-controlled.
  • Mr. Jorgenson- That could be considered but the amount of chemicals we use is highly regulated and we have to follow those regulations.
  • Ms. Kent- We don’t really have any control over our vending.
  • Mr. Finch- the drinks do seem to be following more appropriate for the building.
  • Mr. Jorgenson- We are seeing a big difference in the Outdoor Program with the Challenges Ropes Course. Leadership development, team building and other great things are happening with a consequent revenue growth.
  • Mr. Finch- What is the increase in travel?
  • Mr. Jorgenson- This is for trips and gas prices are increasing. We need to do a better job of marketing the Challenge Course to departments and so on.
  • Ms. Cicchinelli- Do we have an opportunity for separate intramural leagues for non-students?
  • Ms. Belz- We have been looking into it for shorter time periods and charging more.
  • Mr. Jorgenson- Fitness and Wellness Program: We are starting to see a drop in revenue because of competition elsewhere.
  • Ms. Cicchinelli- How many 6 am classes do we offer? We could bring in more faculty memberships this way.
  • Ms. Belz- We have 6:30 am yoga and 7 am spin class.



  • MrJorgenson- Great suggestions and all program areas are going to have to be adaptive to change.
  • Ms. Cicchinelli- We do have a competitive advantage because we are more consistent with what and when we offer classes.
  • Mr. Goering- About outside competition, most gyms are really expensive so if we could undercut the prices for some of those classes we could create some revenue.
  • Ms. Cicchinelli- We should offer more yoga and pilates classes.
  • Ms. Kent- Looking at page 2- we meet is small and larger groups to strategically select which cuts would be the least impactful to our student members.
  • Ms. Lu- A %0 increase would mean absorption of $30,000, a 3% decrease would be about $150,000. 
  • Ms. Kent- We are looking at reducing late night hours on weekends but increasing on Sundays to account for IM’s. A hard one is the elimination of the East Entrance services, which we will talk more about.  Offering more through the Outdoor Program to try and create $9000 in revenue.
  • Ms. Kent- Both undergrads and grads were surveyed and childcare was on the lower end of priorities.
  • Mr. Goering- I am supportive of cutting hours especially if we do not have the numbers to support the amount that it costs.
  • Mr. Finch- I am going to argue the opposite because cutting hours cuts out the students. I suggest we cut days where people don’t want to work and there aren’t as many people here like holidays and breaks.
  • Ms. Cicchinelli- I don’t think that the staff would mind the decrease in late night hours but I do think that closing during holidays and breaks would be more impactful.
  • Mr. Swanson- If you go by numbers, you will probably see a bigger impact on people during close weeks than shortened late-night hours.
  • Ms. Belz- When we are closed we often do more maintenance so it often costs us more to be closed.
  • Ms. Kent- It is really hard to cut $250,000 so we are doing what we can but if anyone has any suggestions otherwise that would be helpful.
  • Mr. Finch- I don’t think it is a good idea to cut the $30,000 by eliminating the East Entrance.
  • Ms. Belz- We only gave $5000 by shutting down the rink for 4 months in the summer.
  • Ms. Kent- If we are going to look at cutting the rink then we should look at the pool as well since they are similar.
  • Mr. Goering- I think that an increase in participation fees is fair because if you want to pay club sports you will be willing to pay.
  • Ms. Kent- Proposed changes: Pool climbing wall is not included in the $50,000, 5 lamond bikes and club participation, 50 more chairs, 15 lane lines moving and combining with number two, increase item 13 to $28,875, 14 gets deleted as a rink thermal so total is now $291,900.


  • Adjournment

Mr. Strang motioned to approve the first reading of the capital list at 0% after Cheryl’s list and Ms. Cicchinelli seconded. Motion passed 5-0-0.
Ms. Cicchinelli motioned to approve the %5 with the changes and Mr. Strang seconde. Motion passed 5-0-0.