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Meeting Minutes


March 1st, 2012

Attendance: Diane Belz, Bruce Deakyne, Colin Finch, George Hoey, Cheryl Kent, Nicole LaRocque, Steve Najera, Patricio Nieto, Sam Rhoades, Blake Royal, Ellesse Spaeth, Alex Voigt

  1. Call to Order 5:49pm
    1.  Mr. Rhoades motions to go into Rec Board session. Ms. Voigt seconds. Motion passes 5-0-0.
    2. Approval of Minutes from 2/9, Approval of Minutes from 2/23, Approval of Agenda.
      1. Mr. Royal motions to hear facility requests second. Mr. Nieto seconds. No opposition to acclimation. Motion passes 7-0-0. Mr. Nieto motions to approve the Minutes from 2/9 and 2/23 with the designated corrections. Mr. Rhoades seconds. No opposition to acclimation. Motion passes 7-0-0.
  2. CUSG Report
    1. Carrie to present finance budget at Leg. Council. It will be a general Q&A format, without major discussion or decisions taking place until the Rec Board goes in at 7:30pm, in the UMC Gallery. Mr. Finch suggests that a history of budget cuts be presented to demonstrate how the Rec is taking the budget cuts to Leg. Council members that have not been here in the past.
  3. Program Area Liaison Reports
    1. None.
  4. Executive/Task Team Reports
    1. Ms. Lu: None.
    2. Mr. Najera: All systems are go.
    3. Ms. LaRocque: Nothing to report.
    4. Ms. Kent: Girl Power: Girls in Sports was a big success. WellU, Jamfest, Relay For Life coming up. Desire to create Rec Board team? Option to join another team. Relay For Life is April 14.
  5. Chair’s Report
    1. Other than budgets coming up, talk after
  6. Director’s Report
  7. Facility Requests
  8. Old Business
    1. BUENO Center for Multicultural Education
      1. Ms. Lu: It is an on-campus department, who we work with every year. It offers Community College students and minorities an introduction to the campus and recruits them to transfer here. They are asking for a half price daily guest pass and half price skating for 20 students and 2 staff members, next Friday, March 9, during regular skate hours.
        Mr. Deakyne asks for staff to pay full price of admission and students only half price. Ms. Kent answers that half price across the board is consistent with Rec decisions in the past.
        Ms. Voigt motions to approve BUENO Center for Multicultural Education to skate on March 9 for half price of admission and skate rental. Mr. Finch seconds. Mr. Royal asks what time they will be skating. They will skate from 7:30-10:30. Mr. Royal calls to question. Motion passes 6-0-1.
    2. Iris Dreamers
      1. Ms. Belz: Iris Dreamers is an organization that serves fifty low-income students, through an afternoon program designed to get the students involved and participate in events that they would not normally do on their own. They are interested in using the skating facility on a Thursday or Friday night in March during regular skate time. It would be a group of 8-12 girls and 1-2 staff members. They are asking for a 50% entry fee and have no history with the Rec.
        Mr. Royal motions to approve the facility request for the Iris Dreamers for 8-12 girls and 1-2 staff for half price entry price and full skate rental price. Mr. Nieto seconds. Mr. Rhoades calls to question. Motion passes 7-0-0.  Ms. Belz exits 6:54pm.
  9. New Business
    1. Fitness classes new pricing model
      1. Ms. LaRocque: 10k training beginning in 2 weeks. It is a 6 or 7 week class that meets twice a week and leads up to the Bolder Boulder. The class is educational and physical. The educational component includes nutrition information, race preparation, and information on using the right shoes. The physical part is an outdoor work out. 80% of the class takes place outside of the Rec Center. The Rec has been getting interest from non-members and member-eligible university associates. We would like to allow them in the class for an increased fee of $95. The member price is $75. There is currently only one person registered for the class and it requires 10 participants to actually happen. Allowing non-members to participate in this class will be a one time occurrence, and is requested due to declining revenue and interest. In many cases, membership is a barrier to program participation. In this case, we need to fill the class and try out this model. It is a growing program that takes place mostly outside of the Rec.  This model could help us in the future – value for membership.
        Mr. Rhoades motions to approve non-member pricing and eligibility for the 10k Prep class. Ms. Voigt seconds. Mr. Royal calls to question. Motion passes 7-0-0.
      2. The Rec is changing the pricing structure for fitness classes. Different passes will offer more flexibility and will be less cumbersome in the future when classes will be changed and cancelled due to construction. In the past, the cheapest pass was $85. Now, the $85 package includes more classes. The will be one pass only, the discounted SuperFit pass. It is suggested that at first, there will be a decline in passes sold. The break-even point is 801 passes sold. There were 1,146 passes sold in 2010. Therefore, the break-even point allows for a 30% decrease in pass sales. We need to seriously consider this as an option. It is the preferred model during construction, if not in the long-term (if beneficial). Mr. Deakyne voiced concern about the affordability of passes. Ms. Kent answered that the expectation is to lose money at first, but, since there are 70+ classes per week, a sales increase is very possible in the long term. Mr. Royal motions to approve the new fitness pass pricing model beginning Summer 2012. Ms. Voigt seconds. Ms. Voigt calls to question. Motion passes 7-0-0.
  10. Buff Up The Rec
    1. Legal leeway with fees, approvals needed. Will consult at Leg Council, still waiting for legal to work, and working through pricing – $2-$4 million over budget. At this time, there are still many unknown costs and estimates that need to be confirmed. The Design Review Board is requesting more information. They want the Rec Board to come up with a single course of action, but the Rec Board still does not have enough information to decide. This information must come to light from continued conversation with the architects and contractors while looking at the numbers.  To help the process, the planning must progress towards the schematic design phase.  The Rec Board deals with the broad brush strokes of the design decision process.  Further funding information is being brought forward but it will take a couple weeks to interpret fully. The Rec Board needs to decide what their priorities are (i.e. what’s important, who do we serve, etc.). Taking out the proposed North addition would save $1 million, while maintaining the climbing wall, just moving it. The infrastructure for pool and tennis courts is estimated to cost about $1 million.
  11. Announcements
  12. Adjournment