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Meeting Minutes


January 17th 2012

Attendance: Diane Belz, Bruce Deakyne, Colin Finch, George Hooey, Tim Jorgensen, Cheryl Kent, Nan Lu, Steve Najera, Patricio Nieto,  Sam Rhoades, Alex Voigt, 

  1. Call to Order: 6:12pm
  2. Approval of Minutes
    1. Mr. Nieto motions to approve the minutes with appropriate changes from 12/6/2011. Mr. Rhoades seconds this motion. Minutes approved 5-0-0.
  3. CUSG Report
  4. Program Area Liaison Reports
    1. Mr. Deakyne: Time to schedule meetings with your assigned program areas
  5. Executive Team Reports
    1. Mr. Najera: Finished racquetball courts over break and carpet cleaning. Today we had a heating coil pop because it froze last night. The building was evacuated this morning for about 45 minutes. Happy with design progress.
    2. Mr. Jorgensen: Programs are getting geared up for budget scenarios. Jamfest is in February.
    3. Ms. Lu: we started intramural online registration and are ready for students to make payments online as well for this upcoming session.
    4. Ms. Belz: holding off on summer registration based on construction timeline.
  6. Chair’s Report
    1. Mr. Deakyne: IFC wrap up. We met with IFC members and based on the construction timeline, they decided that they wanted something more consistent and we couldn’t guarantee anything because of construction. They are going to try the pilot league off campus and possibly try another proposal in the future after seeing how that works.
    2. Athletics micro master plan. Update on Thursday with more details.
  7. Director’s Report
  8. Old Business
  9. New Business
    1. Introduction to Recreation Center Budget
      1. Ms. Lu:
        1. Total revenues in FY1011: $7.6 M
          1. Student fees: 75%, Self-Generating: 25% (Membership, Sport Club Fund-Raising, Facility Rental
        2. Expenditures
          1. Salaries, Wages and Benefits ($3.1M)
          2. Debt Services ($900k)
          3. Utilities ($620k)
        3. Field Budget: $10.75

Main Budget: $85.03 

        1. Budget Scenarios: 0% plus unduckables, 0%, 3% cut
          1. Tough scenarios, impact of renovation (loss of membership, program offering changes, facilities availability)
        2. Deficit Budgeting—Unique
        3. Timeline
        4. Met in groups
      1. Mr. Rhodes motions to approve the current capital request list for 2012- 2013. Mr. Hooey seconds. Motion passes 5-0-0.
      2. Ms. Voigt and Mr. Finch leave meeting at 6:50
    1. Capital Request for Fiscal year 2012/2013
      1. Discussion of webtrac, rental skates, and IT hardware replacement, replacing non Wood Way treadmills, carpet cleaning machine, resell value of old maintenance truck toward purchase of the new truck, climbing helmet and industry standards, first thing left off the list (14th request)—program request
  1. Buff Up The Rec
    1. January 26th there will be a quick project update and pool design meeting. The next day is focus groups. Finalized schedules will be sent out tomorrow morning.
    2. Meeting tomorrow morning on sustainability at 9:45-10:45.
    3. Steering on Friday at noon
  2. Announcements
  3. Adjournment: Mr. Rhoades motions to adjourn, motion seconded by Mr. Nieto. Motion passes 3-0-1. Meeting adjourned at 7:33pm.