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Meeting Minutes


October 18th, 2011

Attendance: Diane Belz, Bruce Deakyne, Colin Finch, Joshua Fishman,  Cheryl Kent, Steve Najera, Patricio Nieto, Sam Rhoades, Blake Royal, Zack Strang, Alex Voigt, Andrew Yoder

  1. Call to Order: 5:41pm
    1. Mr. Nieto motioned to approve minutes from the October 4, 2011 meeting with spelling revisions. Motion Seconded by Mr. Rhoades. Motion approved 4-0-1.  
  2. Facility Request: Dance Marathon
    1. Alex and Catherine from PanHellenic: The Dance marathon has been run at the Recreation center in the past and this year it will benefit the Children Miracle Network through the Children’s Hospital. We have totaled $250,000 over 9 years of having the Dance Marathon. During the day there will be different student groups and sororities in teams paired with families that will partake in competitions throughout the day. We would like to use the general gym as well as the four conference rooms on January 28, 2012 from 9am to 9pm with setups the night before and that morning.
      1. Ms. Kent: what has changed since last year?
        1. Last year the event was in the fall but due to schedules of football games and such, we thought it would be better in the spring and we can get more donations and sponsors in the winter and hopefully get more contributions. In the past, people came in shifts, now we want people here in larger chunks of time, so people won’t be coming and going as often. The conference rooms are going to be used as break rooms for the families and as a place for volunteers and families to store their belongings. Two of the other conference rooms will be used for food since the event goes all day.

             ii. Mr. Rhoades: What has past attendance looked like?
1. Attendance is dependent on active members in each house (sororities). Whoever can help out that day will determine the amount of people in attendance.
iii. Ms. Kent: we got no complaints about this event last year, and we could open Carlson for open gym.

  1. Mr. Rhoades motions to approve the Dance Marathon use of Recreation Center Conference rooms and General Gym on January 28, 2012. Mr. Nieto seconds this motion. Motion passes 4-0-1. 
  2. CUSG Report

a. Mr. Fishman: We are looking at budget parameters within the next couple of weeks.
b. Mr. Yoder: Homecoming is this weekend. This year, we took a larger part in the organization of different events. We will have a nighttime parade at Pearl Street and are expecting 4,000 to 10,000 people from 7-9pm.
c. Mr. Yoder: At the GLBTQ meeting there was discussion about gender neutral bathrooms being integrated into the plans for the new recreation center.
i. Ms. Kent: We are not at that level of detail, yet, but they are present on new plans for the renovations. We are still looking at different layouts. But we will plan to incorporate this into future design meetings.

  1. Executive Team Reports
    1. Ms. Lu: Quarterly reports are next Tuesday. The report is done and there has been a drastic decline in membership, lockers, and participation in Fitness and Wellness programs. We have asked the marketing team to focus on ways to increase numbers in membership and Fitness and Wellness.
    2. Mr. Najera: We are in the transition phase of going into winter with pipes and systems and avoiding freezing.  We’re also finishing up the fencing project at Williams Village with the soccer and tennis courts.
    3. Ms. Kent: (for Mr. Jorgensen) Nishit, the marketing intern is looking at graphic designs and information that we have posted on the web. She is making things to look better.
    4. Ms. Kent: We are having issues with online intramurals and having phantom teams and participants not paying for teams that they signed up for.  We are looking into more systems for online payment availability to hopefully help this become a non-issue.
      1. Ms. Lu: (regarding online payment for intramurals) the vender we are using needs to be in full compliance with the processing standard and the campus IT department. This requires documented proof that the vender isn’t currently able to provide. The online registration works well, though.

d. Ms. Belz: The Boulder Elections are in Conference room number five starting next week. The locks will be changed on Tuesday for these elections. This means the next rec board meeting will be in the glass conference room.
e. Ms. Belz: A Basket Ball tournament in the upstairs and downstairs gyms will be happening over Thanksgiving Break. Drop in will be moved to Carlson at this time.

  1. Chair’s Report
    1. Mr. Deakyne: The CUSG Election candidate debate is tomorrow at 7pm at the Visual Arts Complex. There is more detailed information on Facebook.
    2. Mr. Yoder: There are three elections-- Rep at large, Arts and sciences government, and Leeds council (not at debate.) The election is all next week.
    3. Ms. Belz: We scheduled these groups for the front lobby. They will have 3 tables available to them to use for the elections. This worked for last spring’s elections.
    4. Mr. Yoder: We are expecting somewhere around 3,000 votes total.
  2. Director’s Report
    1. Pac12 Fitness Challenge
      1. Mr. Deakyne: Next week remember to like the Pac 12 fitness challenge and log your exercise hours.
      2. Ms. Kent: If you “like” it, you get points for the school. Logging of exercise starts next week. The kickoff event “Fit Fest” will bring activities such as learning the “Thriller dance.” A full schedule of events will be listed on the website. We are in 4th place now. The sponsor is Bank of the West who gives $5,000 to each school who participates. The winning school will get additional money. Anyone with “.edu” email can participate in this event.
      3. Mr. Najera: The hardest thing is getting people to log in their times. You can log up to 195 minutes per day.
  3. Buff Up The Rec
    1. Mr. Deakyne: (DRB meeting on Friday) they want to see more of a focus on the drop in user (pulling in users who wouldn’t otherwise use recreation center)—at our next meetings we will focus on inclusion.

i. Mr. Deakyne: We need approval from DRB for Campus wide approval and CU at large. They focus on bigger issues—system wide issues. Every project has to go through this so it moves toward master plan. 

    1. Mr. Deakyne: (Visit to Legislative Council 10/20/2011) General update to leg council. Meg (architect) and I will be giving them information. We will recap everything from the architecture selection to workshop 3 and discussion of the “Big Rocks” as well as discussion of the future schedules. This meeting is happening at Room 247 in the UMC.
    2. Upcoming workshops
      1. October 24-25: We will get most recent and updated copy of schedule out as soon as possible. Update by email.
        1. Cheryl: (OAC Owner architect contractor—update from architectural firm to the owner.) This is a weekly meeting (sometimes daily.) The design team is made up of two different venders: Davis and Canon. With other subcontractors coming on board, they need planning time together. This is a good chance to get questions answered as well as advocate for student involvement. Being present at different meetings to get more students involved and create availability is our goal.
      2. Mr. Deakyne: (Changes in November and December Workshops) these meetings were originally set but we are talking about moving the dates because they are not ideal for students. We are looking for dates where we can get the greatest representation. We will have solid dates by the end of the week. Moving from conceptual (placing what where) to schematic (more detail on specific spaces.) We will get a layout at the end of this process. In December there is more review time and less chat time.

d. Ms. Kent: Faculty went to Colorado School of Mines for a tour and asked questions about their recreation center. We are getting a good idea from them what we want and don’t want in out recreation center.
e. Steering Committee Reminder- Friday 10/21/2011 from 9-10am—We will be looking at how we will divide into sub committees. We will be talking a lot about social media.

  1. Announcements:
    1. Ms. Kent: Club Sports will be at the Pepsi Center on Nov 5th. There is free parking and awesome ticket deals. Games start at 3 for Ice Hockey for all levels.
    2. New Board Members are being ratified Thursday at 7pm.
  2. Adjournment: Mr. Finch motioned to adjourn by. This motion was seconded by Mr. Yoder. Motion is passed 4-0-1. Meeting adjourned at 6:44pm