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Meeting Minutes

Hockey

9-15-09

Recreation Board Meeting 9-15-09

Attendance:

  1. Call to Order 5:40pm
    1. Minutes are approved
  1. Chair’s Report
    1. Feasibility study status
      1. Tom: We want to wait till after the regent meeting (tomorrow)
      2. We are waiting to gather feedback from several areas
      3. Meeting to draw up a Strategic plan to get the 25% student vote that we need
        1. This is a big deal & very hard to achieve
  2. New Business
    1. Diane’s Facility Requests
      1. Reservation requests: the rec center has the right to schedule all recreation fields (sewall, franklin, kitt, will vill, & business), anything in the rec center, and Carlson in the evenings M-F & weekends.
      2. Our programs come first! (club sports, intramurals, instruction programs, etc…)
      3. Anything that would interfere with the rec center’s general usage must go through the rec board
      4. See Sheet: Red shows areas increase over the years
        1. With the economy we need to keep people to come back
        2. Diane is proposing a 5% increase across the boards except with the ice rink.
          1. We have a very low price for the ice rink
          2. 7% increase for the ice rink
        3. Diane is looking into making a campus rate vs an off campus rate
          1. or seasonal
        4. If a student group is doing a function that is sponsored by their group, they are not charged anything but a maintenance fee.
        5. This 5% increase is to help with the inflation over the past few years
        6. Now that we have night time custodian crew, there is also going to be a custodian fee
        7. What if it is a student-affiliated club?
          1. This will be looked into
        8. Parking is an issue. You have to pay to park here.
          1. Ice Rink users (hockey parents) have to pay to park and watch their kids. So when you incorporate the amount they are paying to park, their rental is very close to the market price.
          2. Reoccuring rental groups are charged the ice rink fee rather they show up or not.

Tyler moves to approve Diane’s Proposal.
Theresa Seconds.
Motion passes 6-0

Diane will come back to the rec board with information about seasonal charge

Special permission requests

      1. Boulder Emergency Squad
        1. Dive well – Sat. 26th 2-6pm
        2. Semi Annual Request – we do not charge them
          1. The only one for free for an outside group on the list of facility requests
          2. This is becoming a precedence & Colin thinks that we need to start getting away from this 
          3. A sub committee would be a good step in the direction of getting rid of precedence
          4. We are the only facility with a deep water well to be used
          5. We do not need guards on stand because they have their instructors on deck
          6. Suggested that this will be the last semester they will be given the deep tank for free           
            1. Next semester they will get a discount

Theresa: Motion to pass this request as long as it is the last semester it is given to them for free.
Tyler seconds.
Motion passes 6-0

      1. MEP/BOLD Department MESA fall fling
        1. Competition pool, all lanes & patio – Thursday, Nov. 5th  6-10pm
        2. ME, MW, & West General Gym – Friday, Nov. 6th 6am-2pm
        3. All 4 conference rooms – Thursday, Nov. 5th 3pm – Friday, Nov. 6th 4pm
        4. No conflict for anything except on Thursday night.
          1. Rec swimmers would have to be moved
          2. There is no day during the week that this request would work
          3. Unfortunately the department has already printed their dates
        5. Issue: a Department trying to schedule facility time vs Student group trying to schedule facility time
          1. How can you prove that the department is scheduling for a student group
          2. Student group – must be RUN by students  
        6. Theresa – tell the group that we can only offer them a weekend to do this event – not our fault that they printed their dates
        7. Bruce – maybe only give them two hours (8-10pm) instead
        8. The only thing that would interfere with the students is the use of the pool – so what if we charge them a % of the comp. pool
        9. They will be charged for the guards on stand
        10. The rec center is open for 119 hours per week – they are only asking for 4 hours
          1. If we let swimmers know a head of time that this event is going on they can rearrange their schedule

Theresa: Motion to approve the proposal, with the exception of only 2 conference rooms and letting them know that this is the last semester that this will be given to them for free. They should expect to get charged a fee next time.
Bruce seconds.

Motion passes 5-1

      1. Students for Peace and Justice
        1. General gym, conference rooms – Friday, Nov. 6th 2pm-12am
        2. We will be bumping open recreation gym
        3. Rental city will be doing the full set up
        4. With this big of an event they will be charged a maintenance fee
          1. This will be a campus wide event (expecting750-1000 people)
        5. Cheryl wants to know where the reluctance comes from to have a large student event while still being able to offer other open rec center facilities
          1. Ex. Another gym to move recreational users to
          2. The rec center is currently not built to be a conference center or concert venue 
        6. Tom is curious what their risk management plan is for this event
          1. We have a safety committee that they have to meet with and have their plans approved (you need police, extra support, etc…)
        7. Colin wants this to be only open to students, not the public
        8. We will have the expansion gym open for regular rec users

 

Eric: Motion to approve the request for student use only.
Theresa seconds.

        1. Tom -Since it sounds like it is their first year of putting on this event – they don’t realize how hard it is going to be to get a band together, security, etc… give them the opportunity to try it   

Motion passes 6-0

      1. Taste of Africa
        1. General gym, conference rooms Friday, Nov. 13th
        2. Annual request – they have done this before and have done a good job
          1. This is open to the general public

Eric: Motion to pass the proposal
Theresa seconds
Motion passes 6-0

      1. CU Dance Marathon
        1. General Gym, Conference Rooms – Friday, Nov. 13th
        2. Annual Request but historically in Carlson 206
          1. They feel that they have out grown Carlson
          2. It is an over night event
          3. It is a philanthropy (Greek Event) helping to raise money for the children’s network
          4. They will have the usual $500 fee

Colin: motion to approve request
Theresa seconds.
Motion passes 5-0

      1. Boulder Area Boys Dive Meet (BOCO)
        1. Dive well only – Saturday, January 23rd 7am-1pm
        2. Annual request

Colin: Motion to approve request
Theresa seconds.
Motion Passes 5-0

      1. Boulder Emergency Squad Training Series
        1. June 2010 – no conflicts
        2. Asking for a discounted rate
          1. They only use 2 lap lanes as well as the dive well
            1. Its just like a lap swimmer
          2. They will only be charged the fee ($75) for the 3 hours per day that they use the dive well
          3. They are making money off of this program
            1. They are doing this for a non profit organization – how to be a better diver
          4. Why are we giving them the comp pool for free?
          5. People come from all over the nation to this event

Theresa: Motion to approve request and charge them full rental price
Eric Seconds.
Motion passes 5-0

      1. MESA Summer Swim Team
        1. 3 Saturdays swim meets for comp pool, dive well, and patio – 6am-1pm
        2. Annual request
          1. June 26th
          2. July 3rd
          3. July 17th

 

Colin: Motion to approve request
Theresa seconds.
Motion passes 5-0

    1. NIRSA/Big 12 Conference
      1. October 6-9, 2009
      2. We have 12 sponsors joining us         
        1. Expo coming in
      3. Day out at the ropes course for the students
      4. We are all welcome to join (rec board members) – want us to be engaged so they are covering the registration fee
      5. Colin urges us to go – it beneficial to see the perspective of other Big 12 schools

 

    1. Master Plan Rep.
      1. Oct. 5th 10am-12pm @ UMC rm 415
        1. Group meets every other week for the next few months
        2. We need a representative – Theresa is appointed by acclamation
    2. Cost of Master Plan/Process
      1. We do have to pay for our portion of that
        1. We need to find out exactly what they are talking about
        2. We will get a separate bill
        3. This needs to be a fair equitable allocation of charges
          1. We were told $75,000 based on our last program plan
      2. We can kill two birds with one stone – feasibility and master plan
    3. Leadership Lab
      1. 4 dates: Sept. 22nd, Oct. 11th, Oct. 25th, Nov. 10th
      2. Nan will be taking our information if we are interested
        1. Just students
      3. *See flyer
    4. New Vice Chair
      1. Within the next week, who ever is interested in running needs to email Jessica. At the next meeting we will discuss it.
      2. We are also going to need 2 more new members
        1. Nan suggests to put an add on our website
        2. Tom can up an add up on the UCSU website
        3. Colin wants to put signs up at the club sports, intramurals, and instructional program offices
        4. Maybe put it on the TV
  1. Director’s & Executive Team Members Report
    1. Nan wants to get adds up on the websites above and put signs around the rec center advertising the 2 positions that need to be filled
    2. Herb an electrician is coming out tomorrow morning to look at the sauna
      1. It should only be down a few more days
  1. UCSU Report      
    1. Tom – master plan sub committee will be going on this semester and a new process will start next semester
    2. Board of regent meeting on the boulder campus tomorrow
      1. This will be going on all day beginning at 8:30am – all info is on the website
      2. Want to see how regent feel about increasing our fees
      3. More of an update next week

 

  1. Program Area Liaison Reports
    1. Motion to table the assignments of new liasions until the beginning of next week’s meeting
      1. Motion passes 5-0
  1. Old Business
    1. New member recruitment
    2. Swim team proposal follow up
      1. Email from Barb Bogner
        1. “Just met with two of my head guards, one of which will be on at least one of the test nights. We will be setting up an excel sheet to count all three pools, counts on the half hour and a lone count for comp pool. How do we want to track feedback from the patrons? I can get that set up tomorrow morning. If I know what we are looking for. Half sheet with commentary, bubble chart, names, gender, contact info? I’ll get it written up. Thank you.”
      2. Written survey at the rec and send an email also
        1. Patrons can send complaints to the suggestion box
          1. Needs to have an explanation
          2. Also would like to know if they are a patron, facility member, student, ect… 

 

  1. Announcements
    1. We will be meeting next week, Tuesday, September 22nd
    • Adjournment  7:37pm