DOT Regulations

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Information for Supervisors and Employees

As a supervisor you are responsible for providing a safe environment for all employees, ensure the safe and compliant operation of the fleet vehicles, and exploring any reasonable suspicion of unsafe activities.  To fulfill these responsibilities means that you are required to take action when necessary. 

Drivers will need to do a systematic pre-trip inspection on vehicles.  You also have the responsibility as a professional in regards prescription medications, vitamins, and herbal remedies. If supervisors have reasonable suspicion that an employee may be under the influence of drugs or alcohol, there are certain steps to take.

Here we are supporting you with the necessary information, procedures, and forms to help you keep your work environment safe.

Post-Accident Testing

Proper Procedure

  1. Determine if the accident qualifies for the Post Accident testing process:

    1. Was there a fatality? Yes, the test must be administered.

    2. Was there a ticket issued AND either of the following: If yes, the test must be administered.

      1. The injuries sustained in the accident required the individuals to be taken to for immediate medical care.

      2. Any vehicle had to be towed from the immediate accident location due to the extent of the damage sustained in the accident.

  2. Contact the designated testing facility that a DOT regulated Post Accident test needs to be administered.

  3. Take the employee to the approved testing facility.

  4. If the test is not administered in the 8 preceding hours for alcohol; 32 hours for controlled substance the Failure To Administer Post-Accident Drug / Alcohol or Reasonable Suspicion Test Form must be completed.


Reasonable Suspicion

When a supervisor suspects that an employee is under the influence, they must have reasonable cause. Click here to read an article defining what is reasonable. Reasonable Suspicion training can be found on SkillSoft.

Definitions of Common Signs & Symptoms When Under the Influence:

Lack of coordination Constricted pupils
Blackout Bloodshot or watery eyes
Sleepy or stuporous condition Aggressive or antagonistic behavior
Slurred speech Slowed reaction rate
Dulled mental processes  

For more detailed information, please see the Definitions of Common Signs & Symptoms form. To assist you in explaining how federal ruling on Marijuana laws effects us, we've provided the DOT Office of Drug and Alcohol Policy and Compliance Notice. The flow chart below should help you in determining the proper steps to take if action is needed.  If an accident has already happened, please see the Post-Accident Flow Chart.

Proper Procedure

  1. Use the Reasonable Suspicion and Evaluation Checklist to determine if testing is needed.
  2. Use the Alcohol and Drug Effects to fill out the eScreen form.
  3. Send the eScreen Form with the employee to the testing location.
  4. Reasonable Suspicion. If the test has not been administered within the appropriate time line of 8 hours on alcohol testing and 32 hours for the drug testing the Failure To Administer Post-Accident Drug / Alcohol or Reasonable Suspicion Test Form must be completed and filed with the HR-DER.