The acquisition of university fleet vehicles involves three departments: the requesting campus department, Transportation Services (TS), and Procurement Service Center.
To purchase a vehicle:
A vehicle being retired from service must be released by its department toTransportation Services (TS). When retiring a vehicle to TS:
PTS sends the vehicle to auction to be sold. Proceeds that exceed the cost of disposal shall be credited to the department that funded the vehicle.
All departments must report fleet vehicle mileage to Transportation Services by the 20th of each month. This information is used to inform departments when their vehicles require servicing. Accurate and timely reporting is important.
University Risk Management oversees the insurance program for the university fleet. Departments are responsible for funding insurance costs associated with vehicles under their control. All vehicles titled to the University of Colorado or for which the university is responsible must be covered by university insurance unless an exception has been approved by University Risk Management.
Transportation Services distributes proof of insurance cards for fleet vehicles. If your vehicle is missing one, please stop by the Transportation Services' office at 3205 Marine Street or call 303-492-7152 to arrange for a card to be sent to you.
Accidents involving university vehicles must be reported at once. If an accident occurs on campus, contact University Police. If an accident occurs off-campus, contact local police, highway patrol, or other appropriate jurisdictional authority. The driver of the vehicle should not jeopardize the university’s position in regard to its insurance by admitting fault or liability.
At the time of an accident, or as soon as possible thereafter, the driver must fill out an accident report form (should be located in the glove compartment of the university vehicle) and submit it to Transportation Services. Transportation Services must be notified of all accidents within 24 hours of occurrence.
View our Fleet Management Rules.