Policy on the Placement of Free Newspaper Racks in Campus Buildings

A. Purpose of this Policy

The purpose of this policy is to establish requirements and standards for the placement of all free publications and newspaper distribution racks in General Fund academic, research, and administrative buildings (“Buildings”). This policy does not apply to other campus buildings such as student housing, UCSU operated buildings and others that are listed on Attachment A. Those buildings may have their own policy on the placement of free publication and newspaper distribution racks.

B. Background

The Boulder Campus has permitted University-related and unrelated organizations to distribute free newspapers and magazines in Buildings without regulation. As a result, newspaper racks have often been placed in locations that violate life-safety and fire codes. Newspapers are often left in hallway floors and not placed in distribution racks. Distribution racks have historically been provided by each individual distributor resulting in a lack of conformity and design.

In the past, newspaper distributors have overfilled distribution racks, have not properly disposed of past issues of their periodicals, and have placed surplus periodicals in the campus waste stream. As a result, the campus has been required to pay the resulting costs of clean-up and waste removal.

C. Policy

The Department of Facilities Management will designate appropriate locations in all campus Buildings for the placement of newspaper distribution racks. All distributors, whether University related or unrelated, wishing to distribute publications for free in campus Buildings must enter into a license agreement with the University. A copy of the license agreement may be obtained at the Office of the Executive Director, Facilities Management. The license agreement will establish the time, location, and method of permitted distribution.

Distributors will be required to pay the University a license fee, which will be established to fund the cost of the newspaper distribution racks and the administrative costs associated with the program. The license will entitle the distributor to use a University-provided newspaper rack.

The license agreement will also establish requirements for the removal of previous editions of publications; require removed material to be disposed of off of University property; prohibit filling distribution racks beyond normal rated capacity, placing publications on hallway floors, affixing or displaying advertising on distribution racks, using racks that are not licensed, or making alterations to the University-provided racks.

The campus prohibits the distribution of free publications in campus Buildings if the distributor fails to execute a license agreement for distribution racks or is found to be in default of an established license as reasonably determined by the Executive Director of Facilities Management after being provided reasonable notice and time to cure.

The campus will dispose of publications discovered in campus buildings that are found to be in violation of this policy.

No newspaper rack license is required if an individual wants to personally distribute publications or other documents to passersby in Buildings. However, such distributions must not impede pedestrian traffic within Buildings and must also comply with the campus Policy on the Use of University Facilities.

Newspaper License Policy - Attachment A

Aden Hall

Newton Court

Andrews Hall

One Pearl Plaza

Arnett Hall

Police and Parking Services Center

Athens Court


Athens North Court

Potts Field Track Storage

Baker Hall

Power House

Baker Hall Ancillary Bldg.

Practice Football Field Bldg.

Balch Fieldhouse Complex

President's House

Balch Fieldhouse Pressbox

Reed Hall

Brackett Hall

Regent Dr. Autopark

Buckingham Hall

Research Lab No. 2

Cheyenne Arapaho Hall

Sewall Hall

Children's Center (DACR)

Ski Center/Athletic Fieldhouse

Cockerell Hall

Smiley Court

College Inn Conference Center

Smith Hall

Coop Inst. for Research in Environmental Sciences

Stadium Ticket Building

Coors Events/Conference Center

Stadium Warehouse, NE of Field

Crosman Hall

Steam Conversion Shed

Dal Ward Athletic Center

Stearns Towers

Darley Commons

Student Recreation Center

Darley Towers

Sybase Building

Electric Supply Bldg.

Telecom Equip Bldg., Smiley Court

Euclid Avenue Autopark

Telecommunications Center

Faculty-Staff Court

Temporary Bldg. 78

Faculty-Staff Court Shed

Temporary Bldg. 40

Family Housing Community Center

Temporary Bldg. 64

Family Housing Expansion

Temporary Bldg. 65

Farrand Hall

Temporary Bldg. 80


Temporary Bldg. 82 (formerly IEC)

Gatehouse/Info Booth

Temporary Bldg. 90

Hallett Hall

Temporary Bldg. 96

Housing System Service Center

Temporary Bldg. 98

Housing System Maintenance Center

Temporary Bldg. 99

IEC Classroom Annex

Transportation Center and Annex

Institute of Behavioral Science No. 10

Two Pearl Plaza

Institute of Behavioral Science No. 9

University Club

Joint Institute for Lab Astrophysics

University Memorial Center

Kittredge Commons

US West Advanced Technologies

Kittredge West Hall

Wardenburg Student Health Center

LASP Space Technology Research Center

Warehouse No. 1

Libby Hall

Warehouse No. 2

Marine Court

Warehouse No. 3

Marine St. Science Center (RL-6)

Warehouse No. 4

MCD Biology Building

Williams Village Heating Plant

Mountain Research Station Hostel

Date: July 1, 2003
Approved by: Richard L. Byyny, M.D., Chancellor
Author: Executive Director, Facilities Management

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