Campus Use of University Facilities

Introduction

The policy on Campus Use of University Facilities (CUUF) is intended to prevent interference and material and substantial disruption of University functions or activities, promote safety, protect University property and to facilitate scheduling and management of University Facilities and/or Outdoor Spaces.


  1. Policy Statement
    This policy is adopted in accordance with the Laws of the Regents directing the Chancellor of each campus to adopt regulations and procedures governing the use of University grounds, buildings and facilities on each campus.

    The University is dedicated to the pursuit of knowledge through a free exchange of ideas and this shall be a pivotal principle in determining whether a proposed use of University Facilities and/or Outdoor Space is appropriate. The intent of this policy is to prevent interference and material and substantial disruption of University functions or activities, promote safety, protect University property and to facilitate scheduling and management of University Facilities and/or Outdoor Spaces. The sections, paragraphs, sentences, clauses, and phrases of this policy are severable.  If any phrase, clause, sentence, paragraph, section, or regulation of this policy is declared invalid or no longer current by the UCB Chancellor, Board of Regents, or any court of competent jurisdiction, such invalidity does not affect any of the remaining phrases, clauses, sentences, paragraphs, sections, or regulations under this policy.

    The Facilities and Outdoor Spaces of the University of Colorado Boulder are primarily for use by its students and University Departments for activities and programs that are directly related to the basic educational, cultural, recreational, and on-campus organizational activities. The use of University Facilities and Outdoor Spaces by users other than a University Department, Organization recognized as a student organization by the Student Organizations Finance Office, and enrolled University students shall be as otherwise authorized herein or by other University policy or procedure.

    Prior uses or practices regarding Facilities and Outdoor Spaces are hereby revoked and superseded by this Policy as of the effective date of this Policy.

    Any Facility or Outdoor Space or portion of either that has been designated a Special Event Zone is a non-public forum for the duration of the Special Event Zone.
     
  2. Applicability
    1. This policy governs any use of any Facility or Outdoor Space, including Special Use Facilities or Outdoor Spaces, except for the following:
      1. Regularly scheduled classes, lectures or lab use that is scheduled through the University's Academic Scheduling process.
      2. Use in accordance with a lease or license granted by the University.
      3. Use pursuant to a contract with the University. No contract may authorize a use prohibited by this policy.
      4. Canvassing in connection with:
        1. Any CUSG election, CUSG ballot initiative, or CUSG referendum except that Canvassing under this subsection is prohibited inside any residence hall.
        2. Activity that is part of a University class for credit.
        3. Community service that is part of a University program.
           
  3. Definitions
    1. "Academic Event" means use of a Facility or Outdoor space for teaching and/or instructional programs for University credit or for research by University faculty.
    2. "Assistance Animal" means an animal that provides emotional support, well-being, comfort, or companionship but is not a Service Animal.
    3. "Banner" means any sign, pennant, banner, flag, or other posting that is 18" by 24" or larger.
    4. "Camping" means that it reasonably appears, in light of all the circumstances, that a Facility or Outdoor Space is being used for living accommodation purposes such as overnight sleeping; making preparations for overnight sleeping (including the laying down of bedding for the purpose of sleeping and/or erection of a tent or other shelter); making any fire for cooking; or using or preparing to use tents, motor vehicles, or other structures for sleeping and/or cooking.
    5. "Canvassing" means soliciting a donation (whether money, services, or tangible items), soliciting a signature for a petition; soliciting an email address, phone number or other contact information; offering information about services or sales; and/or distributing any Literature, flier, coupon book, sample, promotional item, coupon or any other tangible item. Canvassing does not include leaving or placing any unattended Literature, flier, sample, sticker, promotional item, coupon or any other tangible item anywhere on the campus, which is prohibited except as provided in this Policy.
    6. "Chalking" means using chalk on sidewalks or other surfaces to write messages or draw pictures.
    7. "Commercial" means occupied with or engaged in commerce or work intended for commerce. This includes activity by a non-profit entity and any exchange, barter, purchase or sale of goods or services, whether direct or indirect.
    8. "CUUF Committee" means a standing committee established by and responsible to the Chancellor of the Boulder Campus. The CUUF Committee is appointed by the Chancellor and will consist of: a chairperson ; a representative of CUSG; one member of the Boulder Faculty Assembly; one member of the Boulder Staff Council; a representative of the Provost; a representative of the Vice Chancellor for Student Affairs, a representative of the Athletic Department, a representative from the University Police Department, a representative from Parking and Transportation, a representative of Facilities Management, a representative of Housing and Dining Services, the Non-Academic Scheduling Planner, a representative of the Student Organization Finance Office, and a representative of Risk Management.
    9. "Event" means use of a Facility or Outdoor Space for a specified period. This includes, but is not limited to, demonstrations, parades, marches, or other gatherings.
    10. "Facility" means a building or space within a building. Facility does not include any attached terrace, patio, courtyard or plaza.
    11. "General Use Facility" or "General Use Outdoor Space" means a Facility or Outdoor Space not identified as a Special Use Facility or Special Use Outdoor Space.
    12. "Lawn Sign" means a temporary sign placed in or on the ground in any Outdoor Space.
    13. "Literature" means a newspaper, book, sticker, magazine, pamphlet, booklet, or newsletter. It does not include advertising circulars or single-page fliers.
    14. "NASP" or "Non-academic Event Scheduling Planner" means the UMC Assistant Director for Events Planning or other designated University event planner.
    15. "Non-academic Event" means use of a Facility or Outdoor Space other than for teaching and/or an instructional program for University credit or for research by University faculty.
    16. "Organizer" means both the University Event Coordinator and the third party or entity seeking to schedule the Event.
    17. "Outdoor Space" means all outdoor University property that is not a Facility, including but not limited to, sidewalks, kiosks, railings, walls, light poles, trees, fences, benches, bridges, bodies of water, underpasses, streets, plazas, fields, parking lots, plazas, patios, or terraces.
    18. "Posting" means placing a sign, banner, flier, poster, announcement, or other type of document or material on any wall, door, kiosk, bulletin board, or other surface.
    19. "SAFE Committee" is made up of various University Departmental stakeholders who review proposed Events for compliance with laws, University policies and codes, the safety of event attendees and to protect the Facilities and the constituents of the University.
    20. "Service Animal" means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability.
      1. The provision of emotional support, well-being, comfort, or companionship does not constitute work or performing tasks for purposes of this definition.
    21. Slacklining means an activity in which the participant walks on a span of nylon climbing or Slacklining webbing, positioned horizontally with the ground below and securely anchored at two fixed points.
    22. "Special Event Zone" means an Outdoor Space designated by the University Police in connection with specific events on campus.
    23. "Special Use" means Facility or Outdoor Space or portion thereof that has its own use priorities. A list of Special Use Facilities and Outdoor Spaces is found at https://colorado.edu/node/408427/attachment. Approval by the Chancellor for Special Use designation can be made for an entire or part of a Facility or Outdoor Space.
    24. "Temporary Structure" means anything that is constructed of tangible materials, whether freestanding, staked or attached to any Facility or in any Outdoor Space, and includes, but is not limited to any: booth, tent, shed, awning, inflatable structure, or any other kind of shelter; vehicle, cart, or trailer; art installation, sculpture, or other artwork; scaffold, ramp, railing, staging, or any other type of framework; bleachers or bench; or fence, barricade, or other type of barrier.
    25. "University" means the University of Colorado Boulder.
    26. "University Department" means a University of Colorado Boulder School, College, Department, Institute, or Center.
    27. "UMC" means the University Memorial Center.
       
  4. Campus Closure
    1. The Chancellor or his or her designee may close all or a portion of the campus or limit access to specified areas of the campus for one or more of the following reasons:
      1. Weather, flood, fire, or other emergencies. Applicable campus policies will control these closures.
      2. To prevent material and substantial disruption of the University's operations and/or activities.
      3. Public safety.
      4. Construction or maintenance project or operation.
    2. The decision to close all or part of the campus will be made by the Chancellor or (designee). The Chancellor may consult with various individuals on campus and ask for recommendations, but the Chancellor will make the final decision.
    3. If there is a closure under this policy, no Events will be scheduled and any scheduled Event may be cancelled. If only a portion of the campus is closed or has access limited to it, no Events will be scheduled for that portion of campus and any Events scheduled for that part of campus may be cancelled.
    4. Anyone in an area that has been closed under this section may be cited for trespass.
       
  5. Scheduling Priorities

    Facilities and Outdoor Spaces shall be scheduled according to the following priorities:
    1. First Priority: Use of classrooms, laboratories, and other Facilities for teaching and instructional programs for University credit or for research by University faculty.
    2. Second Priority: Use by University Departments for University activities other than classes for credit, including, but not limited to, administration, scholarship, fund-raising, mandatory training, outreach and development. Colleges, schools, and departments shall limit the sponsorship of non-academic activities to programs directly related to the departmental mission.
    3. Third Priority: Use by an Organization recognized as a student organization by the Student Organizations Finance Office and that is in good standing at the time of scheduling the Event and also on the date(s) of the Event.
    4. Fourth Priority: Entities conducting educational or research programs that have a current affiliation with the University, such as the Western Interstate Commission for Higher Education, the National Oceanic and Atmospheric Administration, the National Institute of Standards and Technology, the National Center for Atmospheric Research, and similar organizations.
    5. Fifth Priority: All other non-University uses, subject to availability and other requirements of this policy.
    6. Scheduled use has priority over unscheduled use.

      Special Use Facilities and Special Use Outdoor Spaces may establish their own scheduling priorities.

      The Chancellor or the Department of Public Safety, in consultation with the Chancellor, may override usage and scheduling in any General Use Facility/Outdoor Space and/or any Special Use Facility/Outdoor Space for purposes related to the response, protection, or management of criminal investigations; critical incidents; unplanned events which may have an impact on University operations; or scheduled events (including athletic events) which involve dedicated emergency resources.
       
  6. Special Use Facilities and Special Use Outdoor Spaces
    1. Requests for Special Use designation must be submitted to the Vice Chancellor of Administration for approval by the Chancellor. The Vice Chancellor of Administration may periodically review existing Special Use designations to determine whether to recommend to the Chancellor that the designation should be continued, revised or revoked.
    2. Except as to priority of use as set forth above, the use of Special Use Facilities and Special Use Outdoor Spaces is governed by this policy.
       
  7. Conditions of Use
    1. The following individuals and/or authorized representatives of the following entities are eligible to be Organizers for purposes of use of University Facilities or Outdoor Spaces pursuant to this Policy: enrolled students, authorized representatives of SOFO-registered student groups and University Departments. Any other entity or individual wishing to use a University Facility or Outdoor Space must schedule the Event through an Organizer.
    2. The Organizer must agree to the following conditions:
      1. Submit the Event Management Form found at http://umc.colorado.edu/events/scheduling/additionalresources or other form that has been previously approved by the CUUF Committee within stated timeframes and receive appropriate approvals for the Event.
      2. To be physically present or have a designee present at the Event location during the entire Event to supervise and ensure the Facility or Outdoor Space is used for the purpose and in the manner stated in the Event Management Form.
      3. To be responsible for all operating costs as provided herein including, but not limited to, rental fees, utility costs, non-routine clean-up, police/security, and parking/traffic and for reimbursing the University for damage to University property or facilities that might occur in connection with the Event.
      4. Ensure that the NASP is provided with current Organizer contact information.
      5. To be responsible to see that use of the Facility or Outdoor Space complies with local, state, and federal laws, and University policies and regulations.
    3. All funds collected at an Event by a University Department or student organization shall be deposited into a University or University of Colorado Foundation account.
      1. Unless addressed in a contract for the Event, monies collected from incidental sales of merchandise are not included under this section provided such sales are not the main purpose of the Event. Such incidental sales would include informational materials directly related to the purpose of the group or program which are sold essentially at cost, and t-shirts, CDs, and/or books.
    4. No Facility or Outdoor Space may be used in a manner that materially and substantially disrupts the University teaching, research, administrative, and/or service activities. Illustrative but not definitive of such kinds of disruption are the following:
      1. Violence or incitement to imminent violence.
      2. Damage to property
      3. Persistent noise at a level materially and substantially disruptive of classes, research, administrative business, study, etc.
      4. Obstructing the entrance/exit to any Facility or Outdoor Space or obstructing the free movement of vehicular or pedestrian traffic along or through any campus sidewalk, walkway, street, or alley.
    5. University Facilities and Outdoor Spaces may not be used in any manner that makes it appear, whether expressly or implicitly, that the University is endorsing a partisan, political, sectarian, or religious position.
    6. University Facilities and Outdoor Spaces may not be used for Commercial, personal, or private financial gain except as approved by the University.
      1. Approval by the University requires that the Event must be scheduled and approved through the Non-academic Scheduling process or through other approved process.
    7. Non-academic use of rooftops is prohibited except for use pursuant to a contract, lease or license with the University.
    8. Animals (including reptiles and amphibians) are not permitted in any Facility, except:
      1. Service Animals (including Service Animals in training). Service Animals in training may not reside in University Housing unless a resident has received specific approval from the Executive Director of Housing and Dining Services, or his/her designee.
      2. Assistance Animals in University Housing that have been approved by the appropriate ADA Coordinator.
      3. Animals used in research, instruction, official University business, or as part of an Event.
      4. Fish in aquariums.
    9. Temporary Structures
      1. If a Temporary Structure is to be erected for purposes related to an Event, the Organizer must ensure that the space is formally scheduled for the structure. The Temporary Structure must be approved by the Department of Facilities Management in consultation with the Environmental Health and Safety Department.
      2. There shall be no Camping in any Temporary Structure.
    10. Camping is prohibited in any Facility, Outdoor Space, or Temporary Structure.
    11. SOFO registered student organizations and University Departments that are hosting Events may be charged a rental fee for the use of an Outdoor Space or Facility if monies (including donations, admission fees or in-kind services) are exchanged.
      1. All monies collected must be deposited into a SOFO or University account. 
      2. If a SOFO registered student organization and/or University department sponsors an outside entity, a contract must be in place which includes a sharing of the profits and compensation to the University for the use of the Outdoor Spaces or Facilities.
      3. All Non-University organizations, entities or individuals, including non-profit entities or organizations, using any Outdoor Space and/or Facility will be charged a rental fee for use of the space.
    12. During the Event the confirmed reservation for the Event must be available for inspection on request.
       
  8. Event Security
    1. The Organizer must provide appropriate security for the Event. The amount of security required for an Event will be determined by the University Police Department and shall be based on the following considerations:
      1. The number of people expected to attend the Event.
      2. Maximum occupancy requirements.
      3. The Facility or Outdoor Space where the Event is to be held.
      4. The type of Event being held.
      5. Whether alcoholic beverages are served at the Event.
         
  9. Alcohol
    1. Events where alcohol will be served or consumed shall comply with UCB Alcohol Service Policy and all other applicable laws, policies and procedures. The UCB Alcohol Service Policy may be found at: http://www.colorado.edu/policies/alcohol.
       
  10. Events in Outdoor Spaces
    1. In addition to all the other requirements of this policy, Events in Outdoor Spaces must comply with the following requirements:
      1. Events scheduled after dusk or before dawn in Outdoor Spaces shall have adequate lighting.
      2. The Organizer shall make prior arrangements for adequate, available sanitary facilities within and/or in the vicinity of the Event before, during, and for a reasonable period of time following the conclusion of the Event.
      3. The Organizer shall provide adequate emergency medical and fire services.
    2. Outdoor amplified sound or music can only take place in an Outdoor Space as provided herein.
      1. An Event taking place in the UMC Dalton Trumbo Fountain Court area may use amplified sound only as follows:
        1. Between the hours of 12:00 PM to 1:00 PM on weekdays.
        2. Between 5 pm to 11 pm on Friday.
        3. Between 8 am and 11 pm on Saturday and Sunday.
      2. Amplified sound or music is prohibited in the restricted sound areas (shown on the sound restriction map located at https://colorado.edu/node/408425/attachment) except as follows:
        1. The Event is sponsored by the President or the Chancellor.
        2. Between 5 pm to 11 pm on Friday.
        3. Between 8 am and 11 pm on Saturday and Sunday.
      3. All other approved Events in an Outdoor Space may have outdoor amplified sound or music if the following conditions are satisfied.
        1. The level of sound, amplified or unamplified, from the Event does not exceed 80 decibels on the A scale sustained for more than 15 seconds when measured at the perimeter of the campus surrounding the Event.
        2. The Event cannot begin before 8:00 A. M. and continue after 11:00 P. M., except for a regularly scheduled football game.
        3. The Organizer must provide an appropriate mechanism, as determined by the SAFE Committee, for compliance during the Event and to enable the University to respond to complaints.
      4. University officials (e. g., representatives from the Chancellor, Vice Chancellor's Offices, or UCPD) have the authority to require a reduction in the noise level to bring the event into compliance with this policy. Failure to comply within a reasonable period of time may result in a termination of the event, fines, and/or forfeiture of future use of University Facilities and Outdoor Spaces.
      5. Notwithstanding any other part of this section,
        1. The Event may be cancelled or delayed due to weather conditions if the conditions create unreasonable risk of harm to participants or spectators or could result in damage or unreasonable wear and tear to the Outdoor Space.
           
  11. Dalton Trumbo Fountain Court Free Speech Area

    In recognition of the role of the Dalton Trumbo Fountain Court in the expression of ideas on the campus, the area of the Fountain Court ("Fountain Court Speech Area") found add at https://colorado.edu/node/478605/attachment may be used by the public for discussion or public expression without scheduling between the hours of 9:00 am and 5:00 pm except unscheduled uses may not take place during the period between the last day of classes and the last day of final exams of each term. If the entire Fountain Court Speech Area has been reserved or otherwise unavailable, unscheduled use as provided herein may take place on the UMC Plaza. (see https://www.colorado.edu/node/2982101/attachment)
    1. Unscheduled use of the Fountain Court Speech Area or UMC Plaza must comply with following:
      1. The use cannot conflict with a previously scheduled Event.
      2. The use must not involve any specifically prohibited use as set forth in Section XVI below.
      3. The use must comply with the conditions of use set forth in Section VII.e – g, i, j, and k.
      4. Notwithstanding Section X.b.i above, amplified sound is not permitted at any unscheduled event.
      5. Temporary Structures are prohibited.
    2. The capacity of the Fountain Court Speech Area is 1500 persons. No unscheduled use can exceed this number of persons.
    3. Anyone wishing to make unscheduled use of the Fountain Court Speech Area should contact the NASP and the University Police Department about the use in order to help avoid conflicts with a previously scheduled Event.
       
  12. Canvassing
    1. Canvassing is defined above in Section III.e.
    2. Canvassing is not permitted on the campus except for an Event scheduled in accordance with this policy or on any sidewalk bordering a street.
    3. Canvassing may not include tables, displays, signs, banners, or any other Temporary Structure, permanent structure or framework.
    4. The Organizer need not be present for the entirety of an Event that involves Canvassing as long as he or she is available during the Event at the contact number provided in the Event Management Form.
    5. Canvassing shall not obstruct or disrupt entrance or egress to any Facility or Outdoor Space or obstruct or disrupt the flow of pedestrian or vehicular traffic.
    6. In addition to any other applicable requirements under this policy, the following requirements must be satisfied in order to schedule an Event that includes Canvassing.
      1. An Event involving Canvassing may only take place between the hours of 8:00 am and 5:00 pm.
      2. An Event involving Canvassing may not take place inside any Facility or in any Special Event Zone.
      3. An Event involving Canvassing may not include leaving literature, fliers, samples, promotional items, coupons or any other tangible items behind or unattended before, during or after the Event.
         
  13. Chalking
    1. The University restricts Chalking to concrete or asphalt exterior sidewalks that are exposed to natural elements.
    2. Chalking is prohibited:
      1. On building exteriors including walls, doors, windows, facades, roofs, retaining walls, exterior vertical surfaces, benches, surfaces intended for seating, and horizontal surfaces under overhangs or roofs,
      2. Inside buildings,
      3. On patios, plazas or terraces, except for the terrace to the south of the entrance to the UMC.
      4. Within ten (10) feet of any building entrance or doorway,
      5. In the UMC arcade.
    3. Chalking must be done by using stick-chalk that quickly fades away with the natural elements within a few days.
    4. Use of spray paint and/or spray chalk is not permitted except for approved use by the University Office of Orientation in connection with summer orientation programs.
    5. The University may erase, without notice, any chalked messages that do not comply with University policies and regulations.
    6. Any person or organization found to have violated the Chalking section of this policy may lose Chalking privileges, be subjected to disciplinary action and/or be required to pay for the cost of removal.
    7. Chalking may only be used to promote University programs or student activities. Chalking may not be used for Commercial purposes, including advertising or other promotion.
    8. Existing chalked messages that otherwise comply with this policy may not be erased, overwritten, altered, defaced or otherwise removed except by University personnel.
       
  14. Posting of Signs, Fliers, Banners, and Other Materials on Campus
    1. Banners, fliers, signs, and other postings are not permitted except as provided in this policy.
    2. For Events involving distribution of fliers or other Literature, see Section XI, Canvassing.
    3. This section does not apply to permanent University signage or any signage related to public safety operations.
    4. A University Department may request permission to post a Banner on a Facility exterior or in an Outdoor Space.
      1. In deciding whether to grant the request, the CUUF Committee shall consider the following:
        1. The connection with the University's mission.
        2. Whether the posting is done pursuant to a written contract with a University Department.
        3. Whether the posting promotes or provides information about University operations such as classes, orientation, and registration.
        4. The posting recognizes achievement by a University Department.
        5. The posting is in connection with a CUSG election and is to be posted on the Wardenburg Health Center, the Recreation Center, and/or the University Memorial Center.
        6. The duration, size, material, and location of the posting.
    5. Posting in Outdoor Spaces:
      1. Posting is only permitted at the Eckley Kiosk.
      2. Postings on the Eckley Kiosk are removed on a weekly basis.
      3. Banners are not permitted on the Eckley Kiosk.
    6. Posting in Facilities:
      1. The Building Proctor of a Facility or portion of the Facility may designate where posting is permitted in the Facility.
      2. Postings in a Facility must comply with the following:
        1. Posting is only permitted on existing bulletin boards or other University-designated space.
        2. Multiple copies of the same posting on the same space are prohibited except on the Eckley Kiosk.
        3. A posting may not be larger than 18" by 24."
        4. Spaces where posting is permitted will be periodically cleared without notice to individuals posting material.
        5. Individuals posting material may not cover or remove other postings.
        6. Postings must be fastened with appropriate methods (staples, thumbtacks, or other temporary fastening method). Fastenings that damage or mar the space (strapping tape, duct tape, glue, etc.) are prohibited.
    7. Advertising
      1. No Posting or other distribution of Commercial advertising, including but not limited to lawn signs, is permitted for persons, groups, firms, etc.
      2. This section does not apply to advertising pursuant to a contract, lease, or license with the University.
    8. Unattended Literature in Facilities and Outdoor Spaces.
      1. Unattended Literature may only be placed on campus in accordance with this section. This does not include distribution of Literature at an Event involving Canvassing.
      2. The University Department of Facilities Management, in consultation with the building proctor, will designate appropriate locations for the placement of unattended Literature. All unattended Literature must be placed in racks, shelves or other designated areas in these approved locations.
      3. Anyone wanting to place unattended Literature in any Facility or Outdoor Space must enter into a license agreement with the University, through University Facilities Management.
      4. The campus prohibits the distribution of unattended Literature in any Facility or Outdoor Space if the distributor fails to execute a license agreement or is found to be in default of an established license as reasonably determined by the Department of Facilities Management after being provided reasonable notice and time to cure.
      5. The campus will dispose of Literature placed in Facilities or Outdoor Spaces in violation of this policy without notice.
    9. Lawn Signs are prohibited except as provided herein.
      1. Placement of a Lawn Sign is an Event under this policy.
      2. Lawn Signs may be placed only by the following:
        1. A University Department for the purpose of promoting a University Department program.
        2. A student group registered with SOFO.
        3. The University of Colorado Student Government ("CUSG") or candidate for CUSG office in connection with a CUSG election.
      3. Lawn Signs may only be placed on the following lawn areas. The map can be found at https://colorado.edu/node/408423/attachment.
        Benson Earth Sciences Building/Helen Fischer Field
        Norlin Quadrangle-Center
        Norlin Quadrangle – West
        Norlin Quadrangle –East
        Education Courtyard
        Fine Arts Green
        Hellems Lawn
        Mathematics Plaza
        Sewall Field
        Carlson Green
        West Ramaley
        Koenig Park
        Macky Park
      4. The maximum Lawn Sign dimensions are: 18 " X 24".
        1. Lawn signs must be constructed using metal "H" style frame.
      5. No more than 20 Lawn Signs are allotted to any Organizer at any given time.
      6. Any Lawn Signs placed in violation of this policy or not removed at the end of time period approved will be removed and destroyed without notice.
      7. This section does not apply to the Lawn Signs placed by:
        1. The University Department of Facilities Management in connection with its operations.
        2. The University Department of Public Safety.
        3. The University Department of Housing & Dining Services.
        4. The University Office of Orientation.
        5. The Conference on World Affairs.
  15. Slacklining
    1. All Slacklining must comply with this section regardless of whether it takes place during an Event. Slacklining that does not involve a competition, fundraising or more than five people need not be scheduled as an Event but must still comply with this section.
    2. Participation in this activity is limited to UCB affiliates. Slacklining is permitted between the hours of sunrise and sunset. To provide for the safety of the campus community the following guidelines have been established:
      1. Participants and spectators assume any and all risk associated with this activity. For participants, the risks include but are not limited to, death, paralysis, and serious injury. Participants and spectators take full responsibility for following this section and best safety practices within this activity.
      2. All slack lines may be affixed on a temporary basis while in use by a responsible person and slack lines must be removed when not in use. The owner of the Slacklining equipment is responsible for setting up and taking down the equipment by sunset each day and may not leave equipment unattended. Unattended slack lining equipment may be removed and stored without notice.
      3. All equipment associated with the practice of Slacklining should be maintained in an operable and safe condition. This is the sole responsibility of the participants to ensure.
      4. Lines may only be affixed to appropriately sized trees and in the manner set forth below:
        1. Only trees greater than 1 foot in diameter may be used as anchor posts.
        2. To protect the bark on the trees some type of fabric, e.g. burlap, carpet squares, or similar material, must be placed between the tree and the line that is tied to the tree. A clear and flat landing surface must be present under the full length of the slack line.
        3. Trees and/or landscaped areas showing damage from Slacklining activities may be restricted from future Slacklining activities at the discretion of the Manager of CU Facilities Management Outdoor Services Division or his designee.
      5. Spotters are strongly recommended.
    3. This policy may be enforced by the Police Department for the safety of the community and to maintain the functions and processes of the university. Violations of this policy may result in both university sanctions and/or criminal prosecution.
      1. The slack line may not be elevated to a height of more than 4 feet at the center of the span.
      2. Slack lines may not exceed a length of 50 feet.
      3. Memorial trees or other trees posted by sign may not be used as anchors for this activity.
      4. University Officials may direct that equipment that appears to be unsafe or improperly set up be removed.
      5. Participants may not be under the influence of drugs or alcoholic beverages.
      6. Slack lines may not be set up within a Special Event Zone.
      7. The center of a Slack line may not be within 20 feet of sidewalks, buildings, roads, streets, bikeways, water features, sport courts, bike racks, handrails, art objects, fences or light poles.
      8. Slack lines may only be attached to approved campus trees as noted above, and may not be affixed to any other campus fixture including but not limited to buildings, bike racks, handrails, art objects, fences or light poles.
      9. Activities such as stunts or tricks involving flips are not permitted.
      10. At the direction of University officials for any reason, the activity must be curtailed and all equipment removed immediately.
    4. Slacklining activities shall comply with such other guidelines as may be promulgated by the Vice Chancellor of Administration or designee.
  16. Specifically Prohibited Uses
    1. The following uses of University Facilities and Outdoor Spaces are prohibited.
      1. Any use that does not comply with this policy; that violates federal, state, or applicable local law, regulation or ordinance; or that violates any Regent Law or other University policy or procedure.
      2. Golfing.
        1. Golfing means striking any kind of ball or other object with a golf club.
      3. Skiing, sledding, tubing, or snowboarding on University property unless the activity is part of an Event. Sledding includes, but is not limited to, sliding on a tray, piece of cardboard, or any other object.
      4. Boating, fishing, or swimming on or in any body of water on University property. This includes the ponds on the South Campus property. Boating includes, but is not limited to, floating in or on any boat, canoe, personal watercraft, inner tube, raft, surfboard, or other watercraft.
      5. Climbing or rappelling on the exterior of any Facility or on any crane or other construction equipment, including, but not limited to, activities commonly referred to as "buildering".
      6. Launching a rocket or flying model aircraft unless the activity is part of an Event.
      7. Any use that presents an unreasonable risk of injury or damage to person or property.
      8. Activities known as parkouring.
      9. Any other use that has been prohibited in policies promulgated by the Vice Chancellor of Administration or designee.
         
  17. Application for Use of University Facilities and Outdoor Spaces

    Applicants for Non-Academic Use of University Facilities and Outdoor Spaces shall submit a completed Event Management Form found at http://umc.colorado.edu/events/scheduling/additionalresources to the Non-Academic Scheduling Planner ("NASP") at least ten (10) business days in advance of the planned Event. The application will be approved or denied no later than three business days before the Event.
    1. The NASP may determine that an Event needs to go through an additional review process and request the Organizer attend a SAFE Committee meeting.
    2. The NASP may deny an application or revoke the approval of an application for the use of University Facilities and Outdoor Spaces. The NASP may deny an application only on one or more of the following grounds:
      1. The application (including any required attachments and submissions) has not been fully completed.
      2. The use or activity intended by the applicant would conflict with previously approved University program or Event.
      3. The proposed Event does not comply with this policy.
      4. The Organizer has established a history of causing material disruption with University activities, property damage, or personal injuries.
      5. The proposed event presents an unreasonable risk of material and substantial disruption to academic, administrative or operational functions of the University.
      6. The use or activity intended by the Organizer is prohibited by law, by the laws of the Regents of the University of Colorado, Campus policy, this Policy or other University rules or policies.
      7. The Organizer or the entity on whose behalf the application is submitted has:
        1. made material misrepresentations on the application or to the SAFE Committee,
        2. on prior occasions made material misrepresentations on applications for past Events, or
        3. violated the CUUF policy and/or other University policy in connection with prior scheduled Events, and/or
        4. unpaid obligations to the University.
        5. reserved a Facility or Outdoor Space, did not hold the Event as scheduled, and did not cancel the Event in advance.
           
  18. Organization and Functions of the Committee on the Campus Use of University Facilities
    1. The Committee on the Campus Use of University Facilities ("CUUF Committee") shall:
      1. Review and recommend policies regarding the non-academic use of University Facilities and Outdoor Spaces.
      2. Review Event requests not fitting into previously established categories.
         
  19. Appeals
    1. Any decision by the CUUF Committee, the SAFE Committee, NASP, or a building proctor may be appealed by filing an appeal with the CUUF Committee chairperson. The appeal must be in writing and filed with the CUUF Committee chairperson within 10 days of the decision.
    2. The CUUF Committee chairperson shall be responsible for bringing the relevant information to the Vice Chancellor for Administration and Vice Chancellor for Student Affairs, which may, in the sole discretion of CUUF Committee chairperson, include a presentation by the petitioner to the Vice Chancellors. The Vice Chancellors' review shall be de novo.
    3. Decisions made by the Vice Chancellors in section (b) may be appealed. The appeal must in writing and include all supporting documentation. The appeal must be filed with the CUUF Committee Chairperson within 10 days of the Vice Chancellors' decision. The Vice Chancellors will make a recommendation to the Chancellor within five (5) business days of receipt of the appeal. The Chancellor shall notify the petitioner of the outcome of the appeal in writing within five (5) business days of receiving the recommendation. The Chancellor's decision shall be final.

Effective date: August 15, 2012

Original date: October 12, 2006
Approved by: Philip P. DiStefano, Chancellor
Author: Campus Use of University Facilities Committee ("CUUF" Committee)

Policy Type: 
Policies
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