Department of Physics, University of Colorado at Boulder

TRAVEL INFORMATION FOR INVITED PHYSICS COLLOQUIUM SPEAKERS

Colloquium Coordinator: Marilyn Tallon
Marilyn.Tallon@colorado.edu
303-492-6952

Travel Arrangements:
Invited speakers are encouraged to coordinate travel arrangements through the Colloquium Coordinator. Airline tickets and/or lodging accommodations coordinated through CU will be direct-billed to the University; all other travel-related expenses shall be reimbursed as outlined below.

Covered/Reimbursed Expenses:

RT Airfare to/from Denver
Ground Transportation to/from Boulder
Lodging
Meals not provided by a local host (up to eligible per diem)

Please note: Any other travel-related expenses not listed here will require approval by the Colloquium Coordinator before being considered for reimbursement.

Denver International Airport (DIA):
http://www.flydenver.com/

Airline Tickets through CU:
To book a flight directly through CU, contact the Colloquium Coordinator with your preferred airline, itinerary or dates/times of travel, and any special considerations. A Travel Authorization will be issued and the Coordinator will work with the University travel agent to generate a draft itinerary, which will only be booked once approved by the traveler. The expense will be direct billed to CU.

Hotel Reservation through CU:
To make a hotel reservation directly through CU, contact the Colloquium Coordinator with your travel dates and any special considerations. Standard accommodations will be obtained at a nearby hotel. The traveler will receive a confirmation number and hotel address/contact information. The room expense will be direct billed to CU.

Ground Transportation:
The Boulder Super Shuttle http://www.bouldersupershuttle.com/ takes travelers directly from/to DIA and any Boulder Hotel. No reservations needed traveling to Boulder; Shuttles depart at 10 minutes past each hour between 6:10 am and 12:10 am. Reservations are required returning to DIA. 303-227-0000

Alternative Transportation: http://www.flydenver.com/gt/search.asp
Rental Cars: http://www.flydenver.com/gt/rental.asp
Personal Vehicles: Reimbursed .53/mile

Directions from DIA to Boulder:
If you rent a car - Driving time between DIA and Boulder is approximately 60 to 90 minutes. From DIA, follow Peña Boulevard (10 miles) south to I-70, and exit onto I-70 west. Follow I-70 west to I-270 west. I-270 merges into U.S. 36 west and takes you west into Boulder (about 23 miles). U.S. 36 turns into 28th Street in Boulder.

The University of Colorado: http://www.colorado.edu/visit/

Campus Map (printable): http://www.colorado.edu/campusmap/map.pdf

Submitting for Reimbursement:
You may obtain a reimbursement form directly from the Colloquium Coordinator during your visit to CU by coming to the Department of Physics main office - or you may print the form https://www.cu.edu/psc/forms/Travel_Voucher.xls. Please complete the Traveler Information section, sign and date. All other information will be completed by the Colloquium Coordinator.

Send signed form and original receipts to:
Marilyn Tallon/Colloquium Coordinator
Department of Physics
390 UCB
Boulder, CO 80309-0390

Important: The Travel Voucher and receipts must be submitted within 30 days of travel. Original receipts are required by the University. E-mail receipts are accepted for airline tickets booked independently.