Assessment Oversight Committee (AOC) meeting notes 1/29/03
Agenda distributed via email by Michael Grant, chair, on 1/28/03:
Agenda Item 1:
Re: Incorporation into PRP. Susan Kent favorable.
Q: Is it appropriate for our (i.e. committee’s) material to be in department’s PRP report? Consensus: Have departments do self-study, we’ll do evaluation. Our comments inserted into report to internal review board.
Jim S.: How do we know they’ll attend to our evaluation?
Sam: Put in PRP recommendations. They take PRP feedback seriously. Pretty effective presence.
Lou: Any PRP members now that have "special hats"?
Mike: Give set of recommendations to internal review team. It will end up in PRP itself.
Lou: What’s laid out here is complicated in terms of timing. Could be confusing to departments. Critical to have posted schedule for every department – what’s due, when.
Timing – fix a date? End of fall? Self-study done Feb. 1 of year 6.
Lou: Is report due same date as self-study, or part of self-study? Consensus: Appendix to self-study. Would give us two months to get comments to internal review team.
Sam: Tough part is adding grads, because it’s new.
Mike: Grad. Ed., in general, has good assessment in place – committees, defenses, comprehensive exams.
Jim: In Engineering, assessment is more department-by-department at the grad level.
Lou: We’re (PBA) modifying alumni survey to include masters, doctoral students. 3 and 4 years out. Sample will include all doctoral students, half of masters.
Calendar for reporting (i.e. when in year are 1-year, 2-year…7-year reports due?) Consensus: 5 of 6 due Nov. 1, 6th (self-study) due Feb. 1. If self-study in Feb. 95, for example, 1-page reports due in Nov. 96 and 97, 5-page in Nov. 98, 1-page in Nov. 99, 00, 5-page in Nov. 01, cum. report integrated into regular PRP in Feb. 02.
Agenda Item 2
Application for funds: proposal in agenda agreed to. Notification via e-memo to associate deans, office managers, chairs, deans.
Agenda Item 3
Subitems a-c: yes.
Subitem d: Not too specific re: individual departments. Point out structure we’ve set up for reporting, tying to PRP. Mention that we’ll set up annual workshop in report. About 10 pages total for report.
Agenda Item 4
Mike talked about Santa Fe conference. Asked for additional strategies.
Lou: All these pieces go to go to deans, associate deans.
Jim: Make assessment part of faculty performance review.
Sam: This presumes more legitimacy and buy-in than exists. Have to move very slowly on committee dealing with individual faculty-level assessment of students.
Agenda Item 5
Last revision 02/21/03
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