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Key concepts > GRAPple group
The GRAPple group
Representatives from the Graduate School, Registration, Admissions,
PBA (Planning, Budget, and Analysis), and other areas "GRAPpling" with issues of CU-Boulder academic programs
and related data.
Goals: understanding, matching, checking, and cleaning up lists of majors/programs in each
of the entities listed below.
Also see a diagram of these entities and their relationships.
- SIS record RPR (record name iaRrcPR,
SIS screen 1A3)
- Also called the "academic program table."
- Controls legal academic unit (AU) – college – degree – major combinations in enrollment and degree records on SIS.
- SIS record AAR (record name iaArcAR, values listed on
screen 231).
- Controls legal college – major – entry level (freshman, transfer, new grad, readmit) – degree combinations that can be used in SIS admissions records.
- Each of these combinations is called a “program."
- Paper application forms -- which programs are listed?
- Web application forms, including Apply Yourself (graduate web application) – which programs are listed?
- Admissions letters
- Information posted on CU-Boulder websites
- Prospective student site, undergraduate and graduate
- Individual department sites – e.g., which degrees offered by the program?
- CU-Boulder catalog. Various lists of programs offered
- CCHE's file of approved degree programs
- What appears on a student's transcript and diploma
- Other sources.
Notes
- Everything
- Applies to both undergrad and grad programs.
- Will eventually include continuing education (B2).
Expected benefits
- Better documentation. Explicit rules/practices, available to more than just the person responsible for the process. Capture what the old-timers know.
- Cleaner student data, easier reporting and analysis.
- Better coordination and appreciation of the role of each participating unit
- Preparation for the new SIS system
Some notions of the group’s "big products"
- Coordination (existence of the group itself!)
- Process proposals, reviews, and changes
- An "app to diploma" process document, describing the record-keeping processes involved from the time a student applies until they graduate. Including who is responsible for what, and on what cycle.
- Data checks, and articulating rules for them. Describing how the pieces fit together, and making sure they do.
- Storing related information that cannot be stored within SIS
- Helping develop user-friendly systems for extracting data, such as the Registrar Query System
- Web postings or other ways of making all this info public
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