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FY2014 General Fund Salary Budget Allocations

Departments are to receive their FY14 General Fund salary budget allocations as follows:

  • The campus-wide faculty and exempt budget allocations were sent by pool to each Vice Chancellor area, who will then distribute the budget authority to their units based on their individual parameters.
  • The classified salary allocations were set in accordance with the parameters posted at the Human Resources Offices website

The classified salary budget allocations were done in July 2013 and follow the parameters outlined below.

Background on Classified Salary Adjustments

CU adopted the State parameters for classified salary allocations. In general, the largest base building allocation possible totals 4.1%, comprised of 2% COLA and up to 2.1% merit.  Non-base building payouts are on-top and depend on where a given employee falls in their salary range and their annual performance score.  Also, some positions have movement to the range minimum, which may make the total base-building amount higher than 4.1% for a given employee.  In aggregate, there are three pieces of the classified staff allocation: range minimum movement (=continuing budget), base building (=continuing budget), and non-base building (=temporary budget).

For the General Fund, a person-by-person payout was used to estimate the resource need.  In general, each department has continuing budget to support classified payouts, which vary by employee.  In order to best match up the payout required v budgeted resources available in the unit and campus (=marginal increase for FY14), the following are the parameters and assumptions for classified budget allocations in the General Fund.  This is consistent with previous classified salary budget allocation practices.

Assume:

  • Range Minimum: The campus is responsible for covering 100% of the range adjustments, as a continuing budget adjustment, based on the reasoning that the unit does not control range adjustments.
  • Non-base building: The campus is responsible for covering 100% of the temporary budget adjustments, because these are one-time allocations and it would add a lot more complexity to add rules for determining the responsibility (unit or campus) for paying this amount.  The continuing budget allocations are complex as is.
  • Base building: Allocation of continuing budget is as follows:
    • The campus is responsible for covering 100% of the base building if the actual salary base is less than or equal to the continuing classified salary budget.
    • If the actual salary base is greater than the continuing classified salary budget, fund whichever is less:
      • A) an amount equal to 4.1% of the continuing classified salary budget.  4.1% is the maximum amount allowable under the payout scheme (aside from range adjustments).  For comparison, the campus average used for budgeting purposes was 3.6%.  4.1% provides cushion for those that had payout schemes that actually totaled less than 4.1% yet did not have enough continuing classified budget authority.  Any actual range adjustments will be factored into the 4.1%.
      • Or B) an amount equal to actual need if less than 4.1% of budgeted need,
      • Or C) an amount equal to the range adjustment if the range adjustment is greater than the 4.1% pool proxy, which was a rare occurrence.
    • If a unit did not align its continuing classified salary budget properly, units may have until 10/1/13 to realign their continuing classified budget to meet their actual needed obligation, thus aligning their budgeted and actual funding.  Upon request by the unit to PBA and demonstrating the continuing budget realignment, including funding the benefits portion, PBA will fund the additional continuing budget amount needed (per the payout schedule), pro-rated by the budget contribution realignment.
    • Units may redistribute their FY14 classified budget allocations as needed, such as for position budgeting.  If units would like assistance, please contact the Budget Office.
    • If units would like the data used in determining the budget allocations for their area, please contact the Budget Office.  The Budget Office used PBS-generated FY14 classified payroll adjustment data combined with HRMS, General Ledger data.

    Last revision 05/20/14


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