Vehicle Liaisons
Following is a description of the most common responsibilities of vehicle liaisons.
Vehicle Management/Record Keeping
- Provide correct information for each vehicle: authorized drivers, responsible party, mileage 4 days before each monthly financial close, speed type, and changes to information.
- Notify Parking & Transportation Services (PTS) when the gas card or other documents are missing from the pouch in the glove compartment.
- Notify PTS when a license plate needs to be replaced.
- Respond to preventative maintenance emails and scheduled service.
- Ensure that employees for whom driving is a job responsibility and all drivers under 26 attend a DDC class.
- Ensure that drivers of 15-passenger vans take the mandatory training.
Accident Procedure
- Understand procedures before an accident occurs.
- Ensure that in case of an accident/vehicle damage all proper procedures are followed including presenting documentation (police report, accident report, photos, etc) to Parking & Transportation Services.
Procurement/Disposal/Registration
- Understand procedures regarding additions and replacements to fleet.
- Respond to emails regarding vehicle registrations or emissions.
