Exchange - Send a Calendar Invitation in OWA

Last Updated: 10/19/2012

Overview

When scheduling a meeting, you can invite others to the meeting. If they are an Exchange user, they can accept calendar invitations and have them automatically entered into their calendars. You can also send invitations to others via e-mail. Also, note that in order to schedule resources, you simply have to invite them like any other user. You will receive an automated response based on the resources availability.

This tutorial is operating system independent.

Step 1

Go to exchangeweb.colorado.edu and enter your Identikey and password.

Step 2

Click the Calendar button on the navigation pane.

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Step 3

Click the New Appointment button.

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Step 4

Enter in the details for your event. When inviting others, be sure to make a title that others can recognize and put in the location. Put in the Start time and End time that you would prefer (you can check other’s availabilities soon). You can also put in notes for all attendees.

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Step 5

To invite others to your event click the Invite Attendees button.

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Step 6

In the Required... field, enter the names of those you wish to send invitations to. To schedule a resource, enter its name in the Resource... field (Ex. TCOM215). You will receive an automated response based on its availability. Click the Check Names icon (the little man with the check).

TIP: You can also enter the e-mail addresses of non-Exchange users to send them an e-mail invitation too.

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Step 7

Select the Scheduling Assistant tab to view the availability of your invitees. Ensure that your invitees are available during the requested time. Next to the icon with the arrow in a red square, it will say how many of your invitees are free during the diplsayed times.

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Step 8

If you have a time conflict in your desired time, you may reschedule to a different time period by clicking on a different time option.

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Step 9

When you are finished choosing your options click the Send button.

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