The Calendar feature is likely one of the biggest advantages of the Exchange system. This document covers how to create an event in your Exchange calendar in Outlook 2010. You can also invite others to your event, as well as schedule resources.
Open Outlook. Click the Calendar button on the navigation pane.
Click the New Appointment button in the upper-left hand corner of Outlook.
In the Subject: text field, enter a title for your event. In the Location: field, enter a location if needed.
Set the Start time and End time. Note that you can click the drop-down arrow for a more user friendly view of both the date and time functions.
You can set a reminder for the event if you wish. The default reminder is set at 15 minutes. Click the drop-down menu to select a different reminder.
You can type in a note about the event in the large text field.
You can change how the event is set – Busy, Tentative, Free, or Out of Office. Others will be able to see these as well, and this setting assists in other viewing your calendar and setting up meetings.
You can set a Category, or multiple categories by selecting them form the Categorize drop-down menu.
You can click on the Private check box to hide event details for others capable of viewing your calendar. All they will know is whether the event is set to busy, tentative, or out of the office, and how long the event will last.
You can also set a Recurrence if you want the event to repeat.