D2L - Create an Online Meeting and Add Attendees

Last Updated: 05/06/2014
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Overview

D2L and Adobe Connect have been integrated to provide online meeting rooms within a D2L course. Follow the steps below to learn how to create an Adobe Connect meeting and add attendees within your D2L course.

This tutorial is operating system independent.

Step 1

Create a Room

Enter your D2L course and click Online Rooms, at the top left of your browser.

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Step 2

Click New Room.

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Step 3

In the Name: text field give your room a title. If you wish to provide further detail about you room, place this clarifying text within the Description: text area.

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Step 4

There are two options for Room Visibility:

  1. Restricted Room: Choose this if you wish to limit access to those attendees who you add manually. (Steps 8 - 11)
  2. Public Room: Choose this if you want all users within your course to be able to view this session.
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Step 5

Within the Availability section choose a Start Date and Time: and an End Date and Time:.

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Step 6

The Advanced Properties section allows you to further customize a room with the following options:

  1. Passcode: Create a passcode to require attendees to enter the passcode to enter the room.
  2. Room Access: Allow access to either:
    • Anyone with the meeting URL: Can be users outside of D2L.
    • Only accepted users: Invited users with an account
    • Only attendees with a personal account: No shared accounts or Guest users.
  3. Conference Information: If you have a dedicated conference line, enter that information here to provide invitees with the details they will need.
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Step 7

Check the Send email notification to all attendees who are configured to recieve email box if you wish to send a notification to internal invitees.

*Note: External invitees will always receive email notifications, if invited

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Step 8

Add Attendees

If you have selected Public Room: in step 4, skip to step 12.

If you have selected Restricted Room: in step 4, click the Add Attendees button.

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Step 9

Add individual users by clicking the user's name from within the User tab.

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Step 10

Add a Group or Section by clicking on the group name from within the Groups/Sections tab.

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Step 11

All the users/groups that you have selected will appear under the Review Selected Items header. If satisfied with all of these users click the Add button.

*Note: External Attendees can be added by clicking Add External Attendee and entering the email addresses for these invitees. Separate multiple attendees by using a semicolon.

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Step 12

Review all of your room information and click Save.

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Step 13

Your room will now appear in the main Rooms List page and will be accesible at the time Start Date and Time chosen in step 5.

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