D2L - Calculating and Releasing Final Grades

Last Updated: 04/02/2015

Overview

Final grades in your D2L courses are not visible to students by default. The following
documentation shows how to release these final grades so your students can see them. You
should ensure these grades are accurate. Final grades might be inaccurate if:

  • You did not select the Automatically keep final grades updated option when you set up your grade book.
  • There are grade items that you still need to enter grades for.

Before you begin

Verify that the calculation options for your gradebook are set up correctly.

  1. Click​ o​n A​ssessments​ in the Nav Bar and then choose G​rades​ from the drop­-down menu.
  2. Click S​ettings​ in the upper ­right corner of the page.
  3. Click on the C​alculation Options ​tab. 
  4. Under the F​inal Grade Released​ heading, choose C​alculated Final Grade​ if you wish to release final grades as ­is to students, or choose A​djusted Final Grade​ if you wish to change students’ final grades from what D2L has calculated.
  5. Under the G​rade Calculations h​eading, verify you have chosen the U​ngraded Items setting which best suites your needs. See the “Calculation Options” section below for more information.
  6. Finally, we recommend you check the A​utomatically keep final grades updated ​box. 

Calculation Options: Drop ungraded items vs. Treat ungraded items as 0

Within the Grade Calculations section of the Calculation Options screen instructors have two options on how to handle ungraded items:

  • Drop ungraded items: Excludes ungraded items from the calculation of grades. For example, this option will drop any assignment yet to be assigned, but is in the gradebook for future use in a term. This option will keep student grades more accurate throughout a semester.
  • Treat ungraded items as 0: Assigns a value of 0 as the points received for all ungraded item. This option is useful at the end of a semester if you would like all uncompleted student assignments that were ungraded for any reason as 0s.

*Note: The Drop ungraded items option is especially useful when the Automatically keep final grades updated option is checked, because it won't take into account grade items yet to be assigned/completed.

Releasing Final Calculated Grades

Follow these steps if you have selected C​alculated Final Grade f​or your F​inal Grade Released ​option. 

On the E​nter Grades​ page, click the drop­down arrow next to F​inal Calculated Grade and choose G​rade All.​ 

If you did NOT check the A​utomatically keep final grades updated ​box in your Gradebook settings, you should recalculate the final grades at this time. Click the drop­down arrow next to F​inal Grades​ and choose Recalculate All.​ Follow the prompts in the window that opens. Otherwise, proceed to the next step. 

You should first check that the final grades shown in the F​inal Calculated Grade​ column are accurate. Note that there may be multiple pages of students to view. Then, to make these grades visible to students, click the drop-­down arrow next to F​inal Grades ​and choose Release All.​ After you click Y​es​ to the confirmation prompt, your students can see their final grades. 

Additional information: The grades in the F​inal Calculated Grade​ column are visible to all students for whom the R​elease Final Calculated Grade b​ox is checked. If needed, you can check or uncheck this box to release final grades for some students but not others. To quickly change this setting for multiple students at once, select the students using the checkboxes on the left side of the list (the check box at the very top left will select all students on that page), and then click the R​elease/Unrelease​ button. 

Release Final Adjusted Grades
 

Follow these steps if you have selected A​djusted Final Grade f​or your Final Grade Released option

On the E​nter Grades​ page, click the drop­down arrow next to F​inal Adjusted Grade​ and choose G​rade All.​ 

If you did NOT check the A​utomatically keep final grades updated ​box in your Gradebook settings, you should recalculate the final grades at this time. Click the drop­down arrow next to F​inal Grades​ and choose R​ecalculate All.​Follow the prompts in the window that opens. Otherwise, proceed to the next step. 

The F​inal Adjusted Grade​ column contains the grades which will be released to students. To begin, populate this column with the grades D2L has automatically calculated for each student by clicking the drop­down arrow next to F​inal Grades​ and choosing T​ransfer All.​Click Y​es to the confirmation prompt. 

Now that the F​inal Adjusted Grade​ column has been populated, you can adjust these grades as desired. For example, if the student’s grade is an 89, but you’d like to bump them up to a 90, simply enter “90” / “100” into the F​inal Adjusted Grade c​olumn. 

Once you’ve verified that all the grades in the F​inal Adjusted Grade c​olumn are correct (note that there may be multiple pages of students to view), you can make these grades visible to students. To do so, click the drop­down arrow next to F​inal Grades ​and choose R​elease All.​ After you click Y​es ​to the confirmation prompt, your students can see their final grades. 

Additional information:
The grades in the F​inal Adjusted Grade​ column are visible to all students for whom the R​elease Final Adjusted Grade b​ox is checked. If needed, you can check or uncheck this box to release final grades for some students but not others. To quickly change this setting for multiple students at once, select the students using the checkboxes on the left side of the list (the check box at the very top left will select all students on that page), and then click the R​elease/Unrelease ​button. 

 

 

Additional options on the Final Grades page

To Do This
View grades by group or section Select “Groups” or “Sections” from the View By drop-down.
Clear adjusted final grades Do one of the following:
  • Click Clear All on the action menu.
  • Select the users whose grades you want to clear and click the Clear the Adjusted Final Grade for all selected users icon at the top of the list.
Leave general feedback for all users
  1. Click Show details and overall comments to expand the comments section.
  2. Enter comments in the text field. Use the Spellchecker or Preview options, if desired.
Leave feedback for a specific user

Click the Enter Comments icon for the user.

*Note: Final grade comments are not released to users until you release the final grade.

Email users about their final grades Select the users you want to email and click Email selected users at the top of the list.
Enter a common adjusted grade for multiple users
  1. Select the users you want to assign a common grade for and click Enter the Adjusted Final Grade for all selected users icon at the top of the list.
  2. Enter the grade.
  3. Click Save.
Change the number of users displayed per page Select a value from the per page drop-down.
View the Final Grades Event Log Click Event Log on the action menu.
View a user’s Event Log Click the Event Log icon for the user.
View statistics about a class or user’s final grades Click Final Grade Statistics on the top tool menu.

Calculate final grades for a single user

  1. From the User List page, click a user’s name.
  2. Click the Recalculate the Final Grade icon if necessary.
  3. Enter an adjusted final grade or click the Transfer Calculated Final Grade to Adjusted Final Grade icon.
  4. Select the Release Calculated Final Grade or Release Adjusted Final Grade check box depending on the Final Grade Released set up option you chose.
  5. Click Save.

Excluding grade items from the final grade

It is possible to evaluate and record grades for grade items that you don't want included in users' final grades. For example, you could evaluate practice assignments or course participation even though they are not included in users' final grades so that users get ongoing feedback and support.

Exclude a grade item or category in the weighted system

  1. From the Manage Grades area, click on the name of the grade item or category you want to edit.
  2. Set the Max. Points to whatever value you want to evaluate the item or category out of.
  3. Set the Weight to 0%.
  4. Click Save.

Exclude a grade item or category in the points system

  1. From the Manage Grades area, click on the name of the grade item or category you want to edit.
  2. Select the Exclude from Final Grade Calculation option.
  3. Click Save.

*Notes:

  • Items are excluded from both the calculated and adjusted final grades.


  • You cannot use excluded points grade items in calculated grade items.