As the end of a semester approaches, there are a number of best practices that D2L instructors are encouraged to follow. Refer to the information provided below when approaching the end of the semester.
OIT strongly encourages you to make a backup copy of your course. Desire2Learn does not offer a single course backup feature, so a few different export processes are necessary to get all course data. Please visit the Backup a D2L Course page for more information on these processes.
Remember: Course and grade book information are protected by the Family Educational Rights And Privacy Act (FERPA) of 1974 and as such should stored be according to the CU-Boulder confidential data Security Requirements. When downloading and backing up your grade book, OIT highly recommends that you encrypt the file. The following tutorials will explain how to encrypt the file depending on your operating system.
By default, students lose access to D2L courses three weeks after the end of the semester; you can extend student access by adjusting the course's end date. But whether you extend student access or not, remind your students to download any course materials or assignment submissions important to them.
If you want students to be able to view their final grades in D2L, you must release them; they are not visible by default.
Instructors can upload D2L grades into the Registrar's web grading system at the end of the semester. The file that is exported from D2L must be formatted in a certain way. Please consult the Export Grade Book for Web Grading tutorial to ensure that your file is formatted correctly for the Registrar's web grading system.
To see web grading deadlines for current semester, visit the Registrar's Grade Processing Calendar.
Before exporting your grades it is important to know a few things:
The process of entering grades for students who received an "F" grade requires additional action from the instructor, other than simply uploading the grade book file. When an “F” grade is assigned to the student, new codes will pop-up that will require the faculty member answer one of the three questions before the grades can be submitted: