Google Apps

Last Updated: 10/27/2014

Overview

CU-Boulder partnered with Google in order to offer Google-powered communication and collaboration tools to the campus. All students, alumni and some others are provisioned with a Gmail account, with access to many other core applications. Currently, faculty and staff cannot choose Gmail as their primary university email account, as there are remaining technical and legal issues to be addressed; however, will still have access to the core applications. Review the information below to learn more.

How do I log into my Google Apps account?

To access Google Apps you must use a combination of your CULoginName @colorado.edu and IdentiKey password at https://accounts.google.com/ or any core Google Apps login page.

Although Google asks for your “Email”, the system cannot support the use of your first.last @colorado.edu as a username. Instead, you must use CULoginName @colorado.edu to log into the service. Once you are in the system you can use your preferred email address (usually first.last @colorado.edu) to share resources.

 

*Note: If you have separate Google Account logged in, you may need to click the Add Account button, in order to sign in with your @colorado.edu account.

What core applications do I receive?

Depending on affiliation, you receive a different set of applications of Google Apps. Initially, faculty and staff will not be able to choose Gmail as their primary university e-mail account, as there are remaining technical and legal issues to be addressed. The table below explains the different sets of tools received, depending on affiliation:

Affiliation Core Applications
Student Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Faculty and Staff Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Retirees Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Alumni (E-mail for Life) Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Persons of Interest Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites

Additional Applications

In addition to the core applications mentioned above, CU-Boulder has enabled many other applications that are not considered "core" by Google. For a descriptions and help information for all campus enabled applications please visit the Google Application Descriptions page.

*Note: Not all Google provided applications are enabled on the CU-Boulder campus, due to a variety of factors. For more information on these factors, please visit the Enabling Google Applications for CU-Boulder page.

Help Information

Google Provided

For information on the core applications, visit the following web pages:

OIT Provided

Google Apps Accessibility

CU-Boulder is committed to providing help information and assistance with campus services for all users, including those with accessibility concerns. Google Apps accessibility considerations, information for content creators, information for content consumers, alternatives/workarounds, and more can be found on the Google Apps Accessibility page.

Benefits

  • Quota: Google Apps come with a generous storage capacity--30 gigabytes.
  • Collaboration: Apps like Groups, Chat, Drive and Sites might actually make online collaboration more effective than face-to-face. Hey, there’s a master’s thesis for you sociology types.
  • Integration: Google Apps fit with the campus online learning environment, Desire2Learn, like a well-worn pair of leather pants.
  • Everyone on our campus will have a Google Apps account tied to their IdentiKey account; no more guessing if the person on the other end has compatible programs to view, comment and edit your document.

Cost

There is no direct cost for Google Apps.

Who can get it

  • Students
  • Faculty and Staff
  • Retirees
  • Alumni

How to get it

  • All affiliates are provisioned with Google Apps accounts
    • Note: The core applications that you receive depends on your affiliation (see table above)

Instructions / Tutorials