Google Apps | Office of Information Technology

Google Apps

Last Updated: 09/06/2016

How do I log into my Google Apps account?

To access Google Apps you must use a combination of your CULoginName and IdentiKey password at or any core Google Apps login page.

Although Google asks for your “Email”, the system cannot support the use of your first.last as a username. Instead, you must use CULoginName to log into the service. Once you are in the system you can use your preferred email address (usually first.last to share resources.


*Note: If you have separate Google Account logged in, you may need to click the Add Account button, in order to sign in with your account.

What core applications do I receive?

Depending on affiliation, you receive a different set of applications of Google Apps. Initially, faculty and staff will not be able to choose Gmail as their primary university e-mail account, as there are remaining technical and legal issues to be addressed. The table below explains the different sets of tools received, depending on affiliation:

Affiliation Core Applications
Student Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Faculty and Staff Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Retirees Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Alumni (E-mail for Life) Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites
Persons of Interest Gmail, Contacts, Calendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites

Additional Applications

In addition to the core applications mentioned above, CU-Boulder has enabled many other applications that are not considered "core" by Google. For a descriptions and help information for all campus enabled applications please visit the Google Application Descriptions page.

*Note: Not all Google provided applications are enabled on the CU-Boulder campus, due to a variety of factors. For more information on these factors, please visit the Enabling Google Applications for CU-Boulder page.

Help Information

Google Provided

For information on the core applications, visit the following web pages:

OIT Provided

Google Apps Accessibility

CU-Boulder is committed to providing help information and assistance with campus services for all users, including those with accessibility concerns. Google Apps accessibility considerations, information for content creators, information for content consumers, alternatives/workarounds, and more can be found on the Google Apps Accessibility page.


  • Quota: Google Apps come with unlimited storage.
  • Collaboration: Apps like Groups, Chat, Drive and Sites might actually make online collaboration more effective than face-to-face. Hey, there’s a master’s thesis for you sociology types.
  • Everyone on our campus will have a Google Apps account tied to their IdentiKey account; no more guessing if the person on the other end has compatible programs to view, comment and edit your document.


There is no direct cost for Google Apps.

Who can get it

  • Students
  • Faculty and Staff
  • Retirees
  • Alumni

How to get it

  • All affiliates are provisioned with Google Apps accounts
    • Note: The core applications that you receive depends on your affiliation (see table above)

Related Projects

Please visit the project page for more information on timing and project details:

Google Apps for Education

Instructions / Tutorials