Google Apps

Last Updated: 02/20/2014

Overview

CU-Boulder has partnered with Google in order to offer Google-powered communication and collaboration tools to the campus. Initially, the Google Apps for Education project will focus on moving students (and others) from CULink to Google, and also offer collaboration tools to all campus affiliates. This primary implementation will occur during the Spring 2013 semester, with access to applications being enabled based on affiliation (i.e. student, faculty, staff, retiree, alumni, etc.). To learn more please review the information below.

How do I log into my Google Apps account?

To access Google Apps you must use a combination of your CU Login Name and IdentiKey password at https://accounts.google.com/ or any core Google Apps login page.

Although Google asks for your “Email”, the system cannot support the use of your first.last@colorado.edu as a username. Instead, you must use username@colorado.edu you log into the service. Once you are in the system you can use your preferred email address (usually first.last@colorado.edu) to share resources.

 

What core applications will I receive?

Depending on affiliation, you receive a different set of applications during the initial implementation of Google Apps. Initially, faculty and staff will not be able to choose Gmail as their primary university email account, as there are remaining technical and legal issues to be addressed. The table below explains the different sets of tools received, depending on affiliation:

Affiliation Core Applications
Student Gmail, Contacts, Calendar, Chat, Groups, Drive (Docs), Sites, Analytics, Code
Faculty and Staff Chat, Groups, Drive (Docs), Sites, Analytics, Code
Retirees (on CULink) Gmail, Contacts, Calendar, Chat, Groups, Drive (Docs), Sites, Analytics, Code
Retirees (on Exchange) Chat, Groups, Drive (Docs), Sites, Analytics, Code
Alumni (Email for Life) Gmail, Contacts, Calendar, Chat, Groups, Drive (Docs), Sites, Analytics, Code
Persons of Interest (on CULink) Gmail, Contacts, Calendar, Chat, Groups, Drive (Docs), Sites, Analytics, Code

Help Information

Google Provided

For information on the core applications, visit the following web pages:

OIT Provided

Benefits

  • Quota: Google Apps come with a generous storage capacity--30 gigabytes.
  • Collaboration: Apps like Groups, Chat, Drive and Sites might actually make online collaboration more effective than face-to-face. Hey, there’s a master’s thesis for you sociology types.
  • Integration: Google Apps fit with the campus online learning environment, Desire2Learn, like a well-worn pair of leather pants.
  • Everyone on our campus will have a Google Apps account tied to their IdentiKey account; no more guessing if the person on the other end has compatible programs to view, comment and edit your document.

Cost

There is no direct cost for Google Apps.

Who can get it

  • Students
  • Faculty and Staff
  • Retirees
  • Alumni

How to get it

  • All affiliates are provisioned with Google Apps accounts
    • Note: The core applications that you receive depends on your affiliation (see table above)

Instructions / Tutorials