Exchange 2007

Last Updated: 04/20/2015

Overview

CU-Boulder's Exchange service is designed to help faculty and staff collaborate more efficiently and effectively through a suite of services including email, campus-wide scheduling via the calendaring function, contact and directory data, task management and more.  Exchange provides ubiquitous access to these features through desktop programs, web browsers, and mobile devices such as SmartPhones.

 

Exchange Online migration

The migration of accounts from Exchange 2007 to Exchange Online is part of phase 2 of the Microsoft Office 365 project. Starting February 2015, campus units and departments began being migrated, on an individual basis. If your department has been migrated, please visit the Exchange Online service area for more information.

To assure the migration to Exchange Online is as seamless as possible and for the Office 365 project team to address migration issues.

  • Delegated Permissions: Users with delegated permissions to calendars or mailboxes must be in the same environment
  • Distribution Lists: Management of lists will change; Exchange Online does not allow management from within Microsoft Outlook.
  • Large Messages: Messages that are 75 MB or greater cannot be migrated to Exchange Online.
  • Email Program Issues: Some email clients (i.e. Apple Mail) do not automatically recognize and reattach when one's inbox is moved to Exchange Online.
  • Custom Address Lists: Office 365 supports custom address lists, but they work in a different manner than the current environment.

Exchange 2007 Notes

It should be noted that the version of Exchange that is elaborated on in this overview page and subsequent pages is hosted on the technology - Exchange Server 2007.

  • Most users on campus that are affiliated with the university as faculty or staff are actively using Exchange Server 2007 Technology in conjunction with their computers, tablets, and mobile devices.
  • OIT's email and calendaring direction page elaborates on and roughly forecasts the various phases for transitioning the university community to the latest email solutions available.  Click here for more info.
  • Some departments in the university have made the transition from Exchange 2007 to the Microsoft, cloud based, email solution offered via Microsoft Office365. The solution is known as Exchange Online.
  • It is recommended that those that are actively using Exchange Online through Microsoft Office365 review the following documentation on the following OIT Site-  Exchange Online. Exchange Online is drastically different from Exchange 2007 in terms of the overall look and features offered.
  • OIT will systemically be moving the university community to Exchange Online in a phased approach throughout the early part to mid 2015. Details will be communicated to your department in advance of your move.

Features

  • 1 GB mailboxes, 25MB maximum message size.
  • Web access via Outlook Web App.
  • Fully supports Outlook 2007, Outlook 2010, Outlook 2013, Entourage 2008 EWS, and Outlook 2011 (for Mac) email and calendaring programs.  Apple Mail 4.x, 5.x and Apple iCal 4.x, 5.x for Mac OS X 10.6 and 10.7 are also compatible with OIT's Exchange service.  Thunderbird is compatible with email only.
  • Mobile device access via ActiveSync or IMAP connections.
  • Global address list including name, department and phone information for all faculty and staff.
  • Integrated address book and shared calendar through Microsoft Outlook and Entourage.
  • Accommodates multiple personal calendars, multiple group calendars, as well as resource calendars for scheduling of rooms, equipment, and other non-people objects.
  • Built-in virus scanner.

Benefits

  • Robust messaging and collaboration suite available to all CU-Boulder faculty, staff and student employees at no cost.
  • Enhanced collaboration capabilities through a common messaging and scheduling platform.
  • Direct access to contacts, calendar, and mail messages through desktop, web, and mobile (ActiveSync) connections.
  • Facilitates automated scheduling of resources (rooms and equipment).

Cost

Exchange 2007 is provided as a common-good service to all faculty, staff and student employees - which means there is no direct cost to the individual or department.

Who can get it

The CU-Boulder Exchange service is available to all CU-Boulder faculty and staff, and by request to those student employees who need to conduct official university business through email. Retirees are also eligible for Exchange accounts.

How to get it

Learn more about account provisioning.