E-mail & Calendaring Direction

Last Updated: 03/11/2014

Overview

Beginning in late 2011 and ending in the summer of 2012, a number of campus constituent groups set out to assess the current state of email, calendaring, and collaboration services provided to students, faculty and staff; survey the current landscape of service offerings available; and determine a new direction for these services. This page overviews the messaging and calendaring services chosen as a result of this effort, and tracks the progress toward their implementation.

Phase 1: Google Apps for Education

In the spring of 2012, the undergraduate and graduate student governments surveyed their peers about their preferences for an email and calendaring service to replace CULink. A strong preference for Google Apps for Education emerged and a project was undertaken to make Google Apps for Education available for students and alumni during the 2012-13 academic year.

This project, which was phase one in the implementation of a new email and calendaring direction for campus, included the migration of student, alumni and retiree email accounts from CULink to CU-Boulder Gmail. It also encompassed the creation of collaborative Google Apps accounts for all CU-Boulder constituents, including those (such as faculty and staff) whose email was not migrated to Gmail.

This first phase was completed during the 2012-13 academic year. To learn more about CU-Boulder's implementation of Google Apps for Education and the services available to you, visit the Google Apps service page.

Read the e-memo sent to students regarding the move to Google Apps.

Phase 2: Microsoft Office 365

The second phase, which is currently underway as a project and expected to be completed in the fall of 2014, is the implementation of Microsoft Office 365 to serve the email, calendaring, and collaboration needs of faculty, staff, and retirees. Similar to Google Apps for Education, Microsoft Office 365 is a cloud-based suite of solutions that includes a hosted Exchange email and calendaring environment, as well as collaborative office applications.

The scope of the project includes the migration of faculty, staff, and retiree email accounts from the campus Microsoft Exchange server to Exchange Online. In addition, all CU-Boulder constituents (including students and alumni) will be provided access to Microsoft Office 365's collaborative tools such as Office Web Apps.

For general information regarding Microsoft Office 365, visit Microsoft's website. For specific information regarding CU-Boulder's ongoing implementation of Microsoft Office 365, visit the Microsoft Office 365 project page.

Read the e-memo sent to faculty and staff regarding the move to Microsoft Office 365.

Phase 3: Choose Your Email and Calendaring Platform

The third phase of the implementation of a new email and calendaring direction for campus will provide all CU-Boulder constituents the ability to choose their preferred email and calendaring platform - either Gmail or Exchange Online. Regardless of the platform chosen, all constituents will continue to have full access to the collaborative apps and tools that come with both the Google Apps for Education and Microsoft Office 365 solutions.

Phase three has not commenced, and no timeline has yet been established as it is contingent upon the completion of the Microsoft Office 365 project (i.e. phase two above).