Thank you for your patience this past Sunday (November 10) while we performed work on our Exchange production environment to lay the foundation for bringing Microsoft Office 365 to campus. Since completing the work, we know that the following e-mail clients (Apple Mail, Outlook Web App, and Thunderbird) may not be able to successfully connect.
E-mail phishing is a significant and growing problem for CU-Boulder. Recently, the CU-Boulder campus has seen an increase in the number of accounts compromised by phishing attempts. In addition, the reaction times of e-mail service providers have become much faster for blocking e-mail from institutions with compromised e-mail accounts. A compromised account often sends in excess of 100,000 e-mail messages which quickly hurts the e-mail reputation of the @Colorado.EDU domain and adds the domain to various e-mail block lists.
On August 7, 2013, the default share setting for all Google calendars managed under CU-Boulder’s Google Apps service was reconfigured from “See all event details” to “See only free/busy (hide details).” The following screenshot reflects the new default calendar share setting.
New default calendar share settings
With the impending retirement of CULink and the moving of e-mail accounts to Gmail and Microsoft Office 365, the way display names are managed will change too. A display name is the name in the From line that an e-mail recipient sees. This change will not impact the delivery of e-mail, but in some cases, it might change the way someone's name appears on outgoing e-mails.
Often technology is improved by an upgrade, but sometimes a simpler solution is needed. To optimize the lists.colorado.edu service, OIT is applying good old fashioned elbow grease by working to clean up old, outdated and unused lists.
Microsoft Office 365 is a cloud-based suite of solutions that includes Exchange Online as the e-mail and calendaring environment, as well as collaborative office applications such as Office Web Apps, SharePoint, and Lync Online.
Over 13,000 people have moved their CULink account to CU-Boulder’s Gmail service since spring break. The following people were prize winners in our random drawing from everyone who has migrated to Gmail or liked the OIT Facebook or Twitter pages.
Winners of $25 Google Play Cards: Laura Mitchell & Michael Braverman
Update: As of July 2013 all accounts have been migrated to CU-Boulder Gmail or the campus Microsoft Exchange service. Access to CULink has been temporarily preserved so that account owners can retrieve any information they need such as contacts or calendars. However, starting July 31, 2013, account owners will no longer be able to login to CULink.
To access Google Apps for Education you must use a combination of your campus username and identikey password. Although Google asks for your “Email”, the system cannot support the use of your firstname.lastname@example.org as a username. Instead, you must use email@example.com you log into the service. Once you are in the system you can use your preferred email address (usually firstname.lastname@example.org) to share resources.
Google Apps offers 30GB of storage per user, powerful spam filtering and a 99.9% uptime SLA. All hosted by Google - there’s no cost, and no ads for students, faculty or staff
CU-Boulder will not provide backup/restore services for Google Accounts. However, if you are concerned about archiving your data on your own systems, Google offers two services that can help you create back ups and migrate data between services. The Data Liberation Front (managed by Google) will help you extract data from most Google services, including Gmail and Docs, as well as the newly developed Google Takeout service.
The core set of Google services includes:
The core set of Google services includes:
Students will also have limited access to many other Google Applications (other than core applications), although security and legal are still working to determine if students will have access to applications including Google+, Google Books, Google Groups, and many other Google Services.
Yes. CU-Boulder graduates will be able to keep their Google Apps accounts and CU-Boulder e-mail address.
30 GB. You can send attachments within Gmail up to 25 MB, but if you integrate with Google Drive, the limit is the full capacity of your Drive, 30 GB. http://www.engadget.com/2012/11/27/gmail-drive-integration/
Yes. You are encouraged to use the campus-provided Gmail service, but if you prefer to use a different e-mail service, you should change your e-mail delivery location using CU-Boulder Identity Manager. This will forward your e-mail messages to the account you designate, completely bypassing the campus-provided Gmail service.
Previously you had a personal Google account with which you used your @colorado.edu as your username. You must now associate that account with a new username-usually a new @gmail.com email address. You may need to manually migrate (share) Google Documents or Calendars with your new University Google Account. Learn how to address this issue at the Resolve Conflicting Accounts page.
The Google Calendar issue is really just another account conflict issue. Users who want to continue using their Google Calendars will need to share the calendars between their old, transitioned account and there new University Google Apps account.
If you aren't familiar with Google Calendar and how to share calendar, This Google-produced video is a great overview of the various sharing options in Calendar: http://www.youtube.com/watch?v=DmU02MRdXtk. If you’d like specific directions on how to share one calendar from your old, transitioned account to your new Google Apps account, please see these instructions: http://support.google.com/calendar/bin/answer.py?hl=en&answer=37082
Google/Gmail allows you to associate “secondary” e-mail addresses with your Google Account, for use with Google Drive/Calendar and account verification. This message indicates that your email@example.com e-mail address is no longer associated with your personal Gmail account. Going forward, to view Google Documents shared with your @colorado.edu e-mail address, you should sign in with your @colorado.edu Google Apps Account.
Unfortunately there isn’t much standardization between calendars. And although you might find there are a number of applications that purport to sync an Exchange calendar with a Google calendar, OIT is not aware of any that are trusty enough to recommend one. Over time these sync applications tend to be inconsistent and lead to corrupt data. However, OIT will continue to monitor Google and Exchange calendar sync options and make a recommendation if a particular solution proves to be reliable.
The next step toward migration of student, alumni and retiree accounts from CULink to Gmail was completed on March 13 when Gmail mailboxes were created for all CU-Boulder affiliates. These mailboxes will be the future home of your CU-Boulder Gmail account (see details by affiliation below). The creation of Gmail mailboxes does not impact campus e-mail systems or e-mail delivery and the mailboxes will not initially be enabled for receiving e-mail messages; that will happen when your account migrates to Gmail.