Microsoft Office 365

Last Updated: 08/07/2014

Overview

The Microsoft Office 365 project, phase two of the CU-Boulder Email & Calendaring direction, includes the provisioning of Microsoft Office 365 core applications for faculty, staff, students, alumni and retirees, and also the migration of messaging and calendaring accounts of faculty and staff from from Exchange 2007 to Exchange Online, the email and calendaring component of Microsoft Office 365.

Project Status

Active IT Project

Description

The Microsoft Office 365 project will implement Microsoft's cloud-based service which provides access to e-mail, documents, contacts and calendars. Office 365 services are accessible on nearly any device and they enable simple and secure collaboration with colleagues. Office 365 includes Exchange Online and Office Online. Eventually, Sharepoint and Lync Online will be available too.

Project Manager

Christie Drovdal

Customer Benefit

  • Mobility: Work from virtually anywhere using trusted Office applications across your favorite devices--PCs, Macs, and mobile devices--and seamlessly move and work with your Office documents locally on your device or in the online environment.
  • Collaboration: Collaborate with teammates, partners, and customers with documents that are always up to date and accessible from almost anywhere.
  • Communication: Microsoft Lync serves as your communication and presence hub making it easy to see when someone is available, connect via instant message, audio or video calls and host online meetings.
  • Content Management: SharePoint Online makes it easy to set up and manage online communities, wikis and blogs, make customized forms and create and manage content and documents.
  • Exchange Online: Access e-mail and calendars on the go and keep everyone in sync with enterprise-grade e-mail and shared calendars. And, move up to 50 GB quotas; that's 50 times more quota than the current campus Exchange service!

What Applications Will I Receive?

Depending on affiliation, you receive a different set of applications during the initial implementation of Office 365. Initially, students will not be able to choose Exchange Online as their primary university e-mail account, as there are remaining technical and legal issues to be addressed. The table below explains the different sets of tools received, depending on affiliation:

Affiliation Core Applications
Faculty and Staff Exchange Online, Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online*, and Lync Online**
Student Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online*, and Lync Online**
Retirees (on Exchange) Exchange Online, Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online*, and Lync Online**
Retirees (on Gmail) Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online*, and Lync Online**
Alumni (E-mail for Life) Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online*, and Lync Online**

* SharePoint Online - Initial provisioning will include SharePoint Online but it will likely not be a supported production service when initially provisioned. We are aware that there is much anticipation to start using SharePoint and are working toward making this available.

** Lync Online – Lync Online may be excluded from initial provisioning. Requirements around the sign-in process and address are being explored to fully understand the impacts.

Office Online: Early Fall 2014
Create and edit Word, Excel, PowerPoint and OneNote files via a web browser.

OneDrive: Early Fall 2014
1 TB of personal storage accessible from anywhere and can synchronize with your computer. Easily share files internally and externally and control who sees and edits them.

SharePoint Online Sites: Early to Mid Fall 2014
Provide college/school/department/team workspaces with customizable security settings for individuals.

Exchange Online: Migrations beginning Mid Fall 2014
Email and shared calendaring with 50GB of storage space per user.

Lync Online: Mid to Late Fall 2014
Instant messaging, vHD video conferencing (including multiple parties), screen sharing and voice communication with other internal and external Microsoft Lync users.

Project Timeline

This is a very tentative (and optimistic) timeline that could change depending upon barriers encountered during deployment, testing, and migration.

  • Provisioning of Office 365 core apps for faculty, staff, students, alumni and retirees: Early Fall 2014
  • Migration of faculty and staff to Exchange Online: Fall 2014