Microsoft Office 365

Last Updated: 11/25/2014

Overview

The Microsoft Office 365 project, phase two of the CU-Boulder Email & Calendaring direction, includes the provisioning of Microsoft Office 365 collaborative and productivity applications for faculty, staff and students, and also the migration of messaging and calendaring accounts of faculty and staff from from Exchange 2007 to Exchange Online, the email and calendaring component of Microsoft Office 365. The roll-out of these services will happen in two distinct stages. Faculty, staff and students will receive Office 365 accounts allowing access to collaborative and productivity apps in late fall 2014. Migration of faculty and staff messaging and calendaring accounts to Exchange Online will start during the spring 2015 semester and likely last into the summer.

Project Status

Active IT Project

Description

The Microsoft Office 365 project will implement Microsoft's cloud-based service which provides access to online collaborative and productivity applications. Office 365 services are accessible on nearly any device and they enable simple and secure collaboration with colleagues. Office 365 includes Exchange Online, Office Online, OneDrive, SharePoint Online and Lync Online. All faculty, staff and students will receive Office 365 accounts in the first phase of the project, giving them access to Office Online, OneDrive, SharePoint Online and Lync Online. In the second phase of the project, the messaging and calendaring accounts of faculty and staff will be moved from the OIT-provided Microsoft Exchange 2007 service to cloud-based Office 365 Exchange Online.

Project Manager

Christie Drovdal

Customer Benefit

  • Mobility: Work from virtually anywhere using trusted Office applications across your favorite devices--PCs, Macs, and mobile devices--and seamlessly move and work with your Office documents locally on your device or in the online environment.
  • Collaboration: Collaborate with teammates, partners, and customers with documents that are always up to date and accessible from almost anywhere.
  • Communication: Microsoft Lync serves as your communication and presence hub making it easy to see when someone is available, connect via instant message, audio or video calls and host online meetings.
  • Content Management: SharePoint Online makes it easy to set up and manage online communities, wikis and blogs, make customized forms and create and manage content and documents.
  • Exchange Online: Access e-mail and calendars on the go and keep everyone in sync with enterprise-grade e-mail and shared calendars. And, move up to 50 GB quotas; that's 50 times more quota than the current campus Exchange service!

What Applications Will I Receive?

Depending on affiliation, you receive a different set of services during the implementation of Office 365. The roll-out of these services will happen in two distinct stages. Faculty, staff and students will receive Office 365 accounts allowing access to collaborative and productivity apps in late fall 2014. Migration of faculty and staff messaging and calendaring accounts to Exchange Online will start during the spring 2015 semester and likely last into the summer. Initially, students will not be able to choose Exchange Online as their primary university e-mail account, as there are remaining technical issues to be addressed. Eventually OIT will make it possible for campus affiliates to choose between Gmail or Exchange Online. Please note that Microsoft does not make Office 365 accounts available to those who do not have a current affiliation with the university, including alumni. The table below explains the different sets of tools received, depending on affiliation:

Affiliation Core Applications
Faculty and Staff Exchange Online, Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online, and Lync Online
Students Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online, and Lync Online
Retirees (on Exchange) Exchange Online, Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online, and Lync Online
Retirees (on Gmail) Office Online (Word, Excel, PowerPoint, OneNote), OneDrive, SharePoint Online, and Lync Online

Office Online: Late Fall 2014
Create and edit Word, Excel, PowerPoint and OneNote files via a web browser.

OneDrive: Late Fall 2014
1 TB of personal storage accessible from anywhere and can synchronize with your computer. Easily share files internally and externally and control who sees and edits them.

SharePoint Online Sites: Late Fall 2014
Provide college/school/department/team workspaces with customizable security settings for individuals.

Lync Online: Late Fall 2014
Instant messaging, vHD video conferencing (including multiple parties), screen sharing and voice communication with other internal and external Microsoft Lync users.

Exchange Online: Migrations beginning Early Spring 2015
Email and shared calendaring with 50GB of storage space per user.

Project Timeline

This is a tentative timeline that could change depending upon barriers encountered during deployment, testing, and migration.

  • Provisioning of Office 365 core apps for faculty, staff, students and retirees: Late Fall 2014
  • Start of migration of faculty and staff to Exchange Online: Spring 2015