International students can be great student employees for the University of Colorado. However, international student employment is restricted by the U.S. federal government depending on their visa status. Many international students face additional hurdles in the hiring process and face limitations of which the prospective employer should be aware.
It is important to first determine that the student has authorization to work in the United States. An F1 or J1 international student can lose their F1 or J1 visa status if they work without authorization. If you have any questions regarding hiring an international student for on-campus employment, please do not hesitate to contact International Student and Scholar Services (ISSS) at 303-492-8057 or at email@example.com. An ISSS advisor will be happy to discuss the process with you.
On-campus employment refers to employment where a student is hired by a unit or department of the University of Colorado Boulder campus and paid by CU Boulder. If the employer is a private company that is physically located on the Boulder campus but provides direct services for students (e.g., Subway in the UMC), such employment would qualify as on-campus employment as well.
If there is any question as to whether or not the hiring entity is an on-campus employer, then please do not hesitate to contact ISSS at 303-492-8057 or at firstname.lastname@example.org.
F1 and J1 international students maintaining status at CU Boulder can work on campus a maximum of 20 hours per week during school and full time during the breaks (e.g., summer) if they are returning to classes the following term.
If you have any questions about the hourly limits for F1 and J1 students, then please do not hesitate to contact ISSS at 303-492-8057 or at email@example.com.
F1/J1 on-campus employment is based on enrollment:
1. If an F1/J1 international student withdraws from the University of Colorado, their on-campus work authorization ends and they must be taken off of payroll, unless they have obtained some other sort of work authorization.
2. If an F1/J1 international student completes their course of study, then F1/J1 on-campus employment must end on the last day of enrollment.
3. Graduate Students: Graduate students who do not plan to register in the next term no longer have on-campus work authorization as of the last day of the term for which they are formally enrolled or on the day of their defense, whichever is later. For a research assistant this means their RA must end on the last day of the term or on the day of their defense. They can receive their paycheck at the end of the month but must not continue to work after the last day of formal enrollment, or day of defense, if they do not intend to enroll in future terms. F1/J1 students can continue working using OPT/AT, if authorized.
ISSS expects all F1/J1 international students to succeed academically and requires a passing GPA in order for an F1/J1 student to take advantage of on-campus employment.
1. Contact ISSS
If you have any questions about what it means to hire an F1/J1 international student or the processes involved, then please do not hesitate to contact ISSS at 303-492-8057 or at firstname.lastname@example.org. You can also find helpful information at: http://www.cu.edu/employee-services/faqs/payroll-faq
2. Offer Letter
ISSS has a template that on-campus employers may want to use when hiring an F1/J1 international student. You can find this offer letter template at /oie/node/965/attachment/newest . This template is based on expectations of the Social Security Administration (SSA). The F1/J1 student will need to submit an original offer letter, signed in blue ink, to the SSA, in order to get an SSN
F1/J1 international students must complete the Form I-9 within 3 days of starting employment. Please direct your F1/J1 international students to the I-9 office at 3100 Marine Street. Please do not send the student to ISSS with the I-9 form. ISSS does not assist with the I-9 process.
Virtually ALL F1/J1 international students and scholars and their dependents must file an income tax form every year in order to be in compliance with the Internal Revenue Service (IRS) regulations. This is true regardless of whether they earned income while in the United States. Income tax issues for foreigners are complex and confusing. ISSS cannot assist student with tax questions.
Please make sure your F1/J1 international student employee makes an appointment with a University of Colorado Tax Specialist. This is a very important part of the hiring process. The F1/J1 students should make an appointment online https://booknow.appointment-plus.com/43rspqeq/