College of Music

University of Colorado Boulder

Scheduling & Recital Programs

There are a lot of steps involved in scheduling your recital.  Read all this information carefully and be aware of the dates and deadlines.  You can use the links below to jump to a section.

*NOTE: Due to the large number of students interested in giving recitals each semester, only degree-required recitals may take place on-campus.

INFO FOR JUNIORS AND DUAL RECITALS

CHOOSE DATE and LOCATION

APPROVALS

FEES

REQUEST YOUR SPACE

RECITAL PREVIEW

PROGRAMS

STAGING/RECORDING

DRESS REHEARSAL

RECEPTION

CANCELLATIONS, RESCHEDULING & MISCELANEOUS POLICIES


JUNIORS AND DUAL RECITALS:

    • Juniors are encouraged to share recital dates with other Juniors.
    • Each performer must turn in a form with his/her respective applied instructor's signature.
    • Only one fee is required for dual recitals.

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CHOOSE DATE and LOCATION

    • SCHEDULING FOR FALL, 2015:
      • Graduate Student may begin scheduling recitals for Fall, 2015 on January 20, 2015.
      • Undergraduate Students may begin scheduling recitals for Fall, 2015 on January 26, 2015.
    • SCHEDULING FOR SPRING, 2016:
      • Graduate Student may begin scheduling recitals for Spring, 2016 on August 31, 2015.
      • Undergraduate Students may begin scheduling recitals for Spring, 2016 on September 8, 2015.
    • Check the Faculty Planning Calendar.  Use this to be aware of other recitals and events happening that may impact your preferred recital dates.  (Note the restrictions below.)
    • Recitals may only be scheduled for the current and following semester
    • Be sure to choose at least two alternate times for your recital as the time you choose may be booked already by the time you schedule your recital.
    • Recitals involving use of the Harpsichord must take place in Grusin and you must be in contact with Professor Farr.

   On-Campus:

      • Recitals may be scheduled Monday through Friday at 7:30pm; Saturday and Sunday at 2pm, 4:30pm and 7:30pm. Also, in Grusin on Fridays at 4:30pm.

   Off-Campus:

   Restrictions:

      • Recitals may not take place during final exams, school breaks, during Holiday Festival Weekend or on University Holidays.
      • Additionally, if a Faculty Tuesday or Takács performance is being held in Grusin Music Hall, no recital may take place in the Chamber Hall (C199).
      • The week prior to final exams is considered Dead Week.  No recitals may occur beginning the Monday of Dead Week.

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APPROVALS

    • Obtain Student Recital Scheduling form here.  Recital Scheduling Forms are also located outside the Dean’s Office (C103).
    • Obtain all required faculty and dean signatures on form.

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FEES

   On-Campus (including The Academy):

      • $100 fee is due at the time of scheduling.  This includes programs, marketing, recording, CDs (one for performer; one for Library Archives), and stage managing as well as a reception space if you choose to use it.
      • Juniors have the option to not have the recital recorded.  If this is the case, the fee is reduced to $50.  This includes the cost of programs, marketing and stage managing.

   Off-Campus:

      • $20 fee is charged for marketing and programs.
      • other fees may be charged by the venue 
      • Additional copies of your recital recording may be purchased at an additional cost through the Audio Services office.
      • We can only accept CASH or CHECK (with checks made payable to “University of Colorado”).

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REQUEST YOUR SPACE

Once you have a completed and approved Student Recital Scheduling Form, bring the form, the Recital Recording Request and your fee to the Dean’s Office (C103).

*NOTE – No date will be held without signed forms and full payment!

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PREVIEW

    • At least 3 weeks before your recital, you must perform a preview of your recital for your instructor.
    • You will schedule this preview with your department.
    • If you must cancel your recital due to preview failure, you may reschedule your recital during the following semester, not the current semester.  You will not be charged a rescheduling fee if you cancel your recital due to preview failure more than two weeks prior to your recital date.

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PROGRAMS

* NOTE – completed Microsoft Word document must be emailed to music-programs@colorado.edu no later than 3 weeks prior to your recital!  If you fail to meet this deadline, programs will NOT be printed and your program information will NOT be marketed by the College of Music.

    • You must use Microsoft Word to create your program using the template provided.
    • Download the Microsoft Word document here.
    • Replace all information with your own program information using the same formatting.  Do NOT change the fonts; do NOT move the text boxes; keep bold font bold and use the upper/lower case as provided in the template.  You may change the size of the fonts if all your information will not fit.  If you have a long program, you should use both sides of the page in place of any bios or program notes.
    • If you choose to include a professional photograph, the resolution of your photo must be no less than 300 dpi (and must be in either .jpg or .tiff format).  Note: your program will be printed in black and white.
    • Please SAVE your document in the format: “2015-01-25-LASTNAME.DOC” (year-month-day) (of recital)
    • Additional information for completing your program (bibliographical styles, etc.) can be found here.
    • You MUST turn in a program, even if you fail to meet the 3-week deadline.  Your grade will NOT be complete until the Dean’s Office receives a printed program.
    • If your recital is On-Campus, your stage manager will have your programs for you.
    • If your recital is Off-Campus (including The Academy), you will need to come to the Dean’s Office to pick up your programs prior to your recital.

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STAGING/RECORDING

   On-Campus:

      • You must turn in the Recital Staging Information form to the College of Music Dean’s office (C103) no later than 1 week prior to recital.
      • Your recording will be available to pick up in the College of Music Dean’s office (C103) within five business days of your recital.
      • For more information, see the Audio Services webpage or contact Kevin Harbison

   Off-Campus:

      • A professional recording of your recital is required.  Your recital grade will not be complete without it.
      • A list of approved, professional recording technicians is available on the door of the Audio Services Office (C161).
      • Your CD cover must be properly formatted and the CD must be turned in to the College of Music Library Archives.
      • For more information, see the Audio Services webpage or contact Kevin Harbison.

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DRESS REHEARSAL

   On-Campus:

      • You are entitled to two hours in the hall of your recital for your dress rehearsal.  This is subject to availability of the hall.  As the halls are quite busy throughout the semester, it is recommended that the performer communicate with his/her collaborators and find a dress rehearsal time as soon as possible. The two hours of dress rehearsal time do not have to be consecutive. They may be broken up into two one-hour intervals. If your recital is in Grusin Music Hall or the Chamber Hall, check the Performance Hall Schedule and email music-scheduling@colorado.edu to sign out a time.
      • Please be aware that if you schedule rehearsal time during the week (after 5pm) or on the weekends, you will be required to have a College of Music Faculty or Staff member with you.

   Off-Campus:

      • Check with your venue.

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RECEPTION

* NOTE - Signing up for a recital does not automatically sign out a reception space. You must reserve the reception room using the Non-Recital Scheduling website.

    • You may only schedule reception space during the same semester as your recital.
    • The College of Music Conference Room (C113) may be signed out for post-recital receptions. Check the Non-Recital Scheduling website for availability and to sign out the room. Your stage manager will unlock the door one hour before your recital is scheduled to begin. You may not use the room if you have not properly signed it out. You may use the refrigerator in the kitchen area to store food.  However, leftover refreshments must be removed from the Conference Room immediately following the reception.  You are expected to clean up after your reception.
    • If the Conference Room is not available, you may reserve the College of Music Student Lounge (Tile Lounge) for your reception. You must request to use the lounge by sending an email to music-scheduling@colorado.edu to avoid double booking.
    • Both the Conference Room and Student Lounge may be reserved at no cost.
    • NO alcoholic beverages may be served and candles are not allowed in the building!!!

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CANCELLATIONS & MISCELANEOUS POLICIES

    • You MUST email music-scheduling@colorado.edu if you need to cancel your recital so that it can be removed from marketing and others can use the space.  If your recital is Off-Campus, you must also notify the venue.


RESCHEDULING

    • In order to reschedule a recital you must go through the paperwork process and obtain necessary signatures again.
    • You do not need to pay the $100 fee again, instead the fee to reschedule a recital is $50.  If a recital is canceled, the rescheduled recital may not be performed until the following semester.

   Preview Failure

    • If your recital is canceled due to failure of your preview, the rescheduling fee is not required.
    • You will not be able to reschedule your recital for the same semester.
    • You must go through the paperwork process and obtain necessary signatures again; however you do NOT need to wait until the next semester to schedule.

   Illness

    • If your recital is canceled due to illness you must provide documentation from your doctor.
    • You will not have to pay the rescheduling fee.
    • You may reschedule your recital for the same semester if there is space available.
    • We will need approval documentation from your advisor/committee members stating that they will be able to attend your rescheduled recital date.

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