Circulation Policies

Student checking out a book at Gemmill LibraryLearn about the guidelines the University Libraries have in place to maintain accurate, efficient and consistent service procedures.
Download our Circulation Policies Manual.

Other Circulation Policies

Loan (Checkout) Periods

Item  Checkout Period
Books 180 Days
Bound Journals 2 days
CDs (audio) 7 days
DVD & Videos 7 days
Interlibrary Loans Varies. Lending Library decides
Laptops N/A
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual 7 days
Prospector Books 21 days
Reserves Set by Instructor: 2, 4, 24, or 72 hours
Unbound (new) Journals Only with Permission from Library Research Staff

Item Checkout Period 
Books 180 Days
Bound Journals 2 days
CDs (audio) Only if TA
DVD & Videos 7 days
Interlibrary Loans Varies. Lending Library decides
Laptops 2 hours
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual 7 days
Prospector Books 21 days
Reserves Set by Instructor: 2, 4, 24, or 72 hours
Unbound (new) Journals Only with Permission from Library Research Staff

Item Checkout Period
Books 28 days
Bound Journals 2 days
CDs (audio) N/A
DVD & Videos 7 days
Interlibrary Loans Varies. Lending Library decides
Laptops 2 hours
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual 7 days
Prospector Books 21 days
Reserves Set by Instructor: 2, 4, 24, or 72 hours
Unbound (new) Journals Only with Permission from Library Research Staff

Item Checkout Period
Books 28 days
Bound Journals 2 days
CDs (audio) N/A
DVD & Videos 7 days
Interlibrary Loans N/A
Laptops N/A
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual N/A
Prospector Books N/A
Reserves N/A
Unbound (new) Journals Only with Permission from Library Research Staff

Item Checkout Period
Books 28 days
Bound Journals In house only
CDs (audio) N/A
DVD & Videos 7 days
Interlibrary Loans N/A
Laptops N/A
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual N/A
Prospector Books N/A
Reserves N/A
Unbound (new) Journals N/A

Item Checkout Period 
Books 28 days 
Bound Journals In-house only
CDs (audio) N/A
DVD & Videos 7 days
Interlibrary Loans N/A
Laptops N/A
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual N/A
Prospector Books N/A
Reserves N/A
Unbound (new) Journals N/A

Special Student category includes Senior auditors and Reciprocal students.

Item Checkout Period
Books 28 days
Bound Journals 2 days
CDs (audio) N/A
DVD & Videos 7 days
Interlibrary Loans Varies. Lending Library decides.
Laptops 2 hours
Maps 14 days
PASCAL Same as other materials except bound journals - 7 days
Prospector Audiovisual 7 days
Prospector Books 21 days
Reserves Set by Instructor: 2, 4, 24, or 72 hours
Unbound (new) Journals Only with permission from Library Research Staff

Library Privileges by Patron Type

Item/Service Privilege 
Checkout Yes
Checkout limit (most materials) 500
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

40 Prospector

Interlibrary Loan Yes
Off campus access to electronic databases Yes
Prospector Yes
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Item/Service Privilege 
Checkout Yes
Checkout limit (most materials) 300
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

40 Prospector

Interlibrary Loan Yes
Off campus access to electronic databases Yes
Prospector Yes
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Item/Service Privilege 
Checkout Yes
Checkout limit (most materials) 300
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

40 Prospector

Interlibrary Loan Yes
Off campus access to electronic databases Yes
Prospector Yes
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Item/Service Privilege
Checkout Yes
Checkout limit (most materials) 300
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

40 Prospector

Interlibrary Loan No
Off campus access to electronic databases No. Try through home campus.
Prospector No
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Item/Service Privilege 
Checkout Yes
Checkout limit (most materials) 20
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

5 Bound journals for Friends Gold

Interlibrary Loan No
Off campus access to electronic databases No
Prospector No
Recalls Yes
Renewal  4 on most, but not all items

Item/Service Privilege
Checkout Yes
Checkout limit (most materials) 50
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

Interlibrary Loan No
Off campus access to electronic databases No
Prospector No
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Special Student category includes Senior auditors and Reciprocal students.

Item/Service Privilege
Checkout Yes
Checkout limit (most materials) 300
Checkout limit (exceptions)

5 each of Bound journals, DVDs, Reserves, Videos

40 Prospector

Interlibrary Loan Yes, if they have an Identikey
Off campus access to electronic databases Yes, if they have an Identikey
Prospector Yes
Recalls Yes
Renewal  Yes.  Unlimited unless recalled on most but not all items.

Schedule of Overdue Fines

Important note: We do charge a $10.00 billing fee for all materials, whether fines are charged or not, if the material is so far overdue that a bill is produced.  The billing fee applies to all patron types and is non-negotiable.  Most materials bill at 90 days overdue, though short term checkouts (Bound Journals, DVDs, etc) bill at 30 days overdue.

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans None, though account is blocked for overdue materials
Laptops N/A
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector None, unless recalled
Reserves $2.00/hour

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans None, though account is blocked for overdue materials
Laptops $5.00/hour
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector None, unless recalled
Reserves $2.00/hour

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans None, though account is blocked for overdue materials
Laptops $5.00/hour
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector None, unless recalled
Reserves $2.00/hour

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans N/A
Laptops N/A
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector N/A
Reserves N/A

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans N/A
Laptops N/A
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector N/A
Reserves N/A

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans N/A
Laptops N/A
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector N/A
Reserves N/A

Special Student category includes Senior auditors and Reciprocal students.

Item Fine
Books None, unless recalled or on reserve
Recalled or on reserve for another user $2.00/day
Bound Journals None, unless recalled or on reserve
CDs (audio) None, unless recalled or on reserve
DVDs & Videos None, unless booked for classroom use
Interlibrary Loans None, though account is blocked for overdue materials
Laptops $5.00/hour
Maps None, unless recalled or on reserve
PASCAL None, unless recalled or on reserve
Prospector None, unless recalled
Reserves $2.00/hour