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Central Exchange E-mail and Calendaring Just Around the Corner
The promise of an all-new, centrally supported, common good Exchange service for all faculty and staff at CU-Boulder is about to be realized. ITS completed implementation plans, validation and testing during March and began migrating accounts to the service April 10.
ITS currently provides two e-mail and calendaring services for faculty and staff: CULink is offered as a no-cost service and Microsoft Exchange 2003 is offered as a for-fee service. The new Exchange service is based on Microsoft Exchange 2007 and is offered at no cost to all faculty and staff. This new service allows greater collaboration, enables new features and simplifies support structures by having one common solution for all employees on our campus.
The new Exchange service includes e-mail, calendar, contact and task management functions for both desktop clients, such as Microsoft Outlook, Microsoft Entourage, and the Outlook Web Access interface. For those who use Apple Mail or Thunderbird, Exchange 2007 allows e-mail access using IMAP (Internet Message Access Protocol) connections. Mobile devices will see enhancements too. The service allows seamless, near instant communication with Smartphones, such as Windows Mobile or iPhone devices, which support ActiveSync.
The base e-mail storage quota on Exchange 2007 is 1 gigabyte. That’s twice as much as the current Exchange 2003 service and five times the quota on CULink. The IT Service Center will help you increase your quota if additional space if necessary. Perhaps a bigger benefit of this campuswide collaboration suite will be the ability to view the availability of your colleagues (as permitted by each account holder) and schedule meetings and resources at mutually agreeable times with relative ease.
After the test migrations, the first migrations to the new service will be those accounts already on the ITS-hosted Exchange 2003 service. These migrations will require no new changes on the part of account owners and therefore should have minimal impact. CULink accounts will be the next to be migrated to the new Exchange service. These are expected to start in June and will require some client configuration changes on the part of account owners which will be communicated prior to migrations. The last groups to be migrated will be those individuals or departments on e-mail services other than CULink or ITS-hosted Exchange. It is expected that these final migrations will start during the fall 2010 semester. The goal is to have all faculty and staff migrated to the new Exchange service by spring 2011.
As the time approaches for your account to migrate to the new Exchange service, you will receive an e-mail with instructions for migration. To learn more about the new Exchange 2007 service and stay abreast of the migration schedule, go to www.colorado.edu/its/exchange/.
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