Governance: How can the Office of the Associate Vice Chancellor for IT develop appropriate advisory structures that include faculty, students and staff that effectively shape IT direction through engaged participation to better support the core activities of teaching, learning and research?
Additionally, how can the AVC for IT define in theoretical and actionable terms the idea of fiscal responsibility and budget transparency through engaged participation of the advisory committees? How can the IT committees draw in other recommendations that derive from other committees to create a campus-wide dialogue regarding IT fiscal responsibility?
The Governance committee considered the question: how can campus-wide IT directions and projects identified in the rest of the strategic planning process be endorsed and supported over the coming years? We considered existing and past IT advisory councils and groups, the BFA, the soon-to-be advent of a research computing faculty advisory group, existing IT governance structures across the campus in various schools, colleges, and administrative areas, and the overall governance structure of CU-Boulder. The chair and co-chair also reviewed the ideas in an EDUCAUSE publication with the committee.
Three principles emerged. 1) IT services and resources are necessary to all functions at CU Boulder. 2) How IT is to be conducted requires advisory committee input from all areas of the campus – faculty, students, and staff. Such committees will allow for campus-wide consideration of IT strategies and priorities. 3) An executive committee is necessary to communicate and help shape major projects and directions into recommended decisions and funding needs that can be supported and authorized by the Chancellor, his executive team, and the faculty leadership. (Area specific IT service providers would remain responsible to their existing management, and would participate alongside ITS to help shape and participate in campus-wide IT directions, specific projects, and policies.)
The next diagram, "Shaping IT direction through engaged participation and shared services" depicts a structure to implement these three principles, basically, a campus-wide advisory layer and an executive group tied to the Chancellor's Cabinet. The structure will also maintain ties with the BFA through joint members, and with various academic groups such as the Council of Deans, the Chair's Breakfast, and various meetings of Associate Deans and Associate Vice Chancellors.
- Recommendation 1: Create the suggested governance structure.
- Recommendation 2: Use the suggested structure as an integrative approach to develop IT strategies and associated funding requests, and as an intake mechanism for requests from individuals, other committees, and group entities for IT strategies and projects, and their associated funding requests.
- Recommendation 2a: Develop campus-wide communication methods for individuals, other committees, and group entities to provide input into the new governance structure (see section 4.2: Developing Strategic Communications).
- Recommendation 3: Develop a review process to measure the effectiveness of the advisory boards (process to be determined).