Email the order or transfer request to the IACUC office email@example.com with the following information prior to placing the order, requesting shipment from another researcher, or transferring animals:
It may take up to 48 hours during normal working days to hear from the IACUC, so make allowance for any purchasing deadlines. Once your lab has set up a system of animal tracking, please send your updated numbers to the IACUC, if you haven’t already, so that we can make sure we are all tracking animals from the same baseline number. Please contact the IACUC office if you have specific questions about how to track your animals.
The source of the animals (e.g. vendor or another researcher) must be on the approved protocol on which you are ordering the animals.
Email the number of animals ordered to the facility manager to ensure there is enough space. If it is an unusually large order, notice to facility managers before the order is placed is advised.
Notify the IACUC by email firstname.lastname@example.org of if the animals received are over or under the number of animals ordered. Include
Once animals are received ensure that any extra animals received are also counted against a protocol (e.g. 10 animals were ordered, but 12 live animals arrive. All extra animals received need to be subtracted from either the protocol under which the animal order was placed or transferred to another protocol having sufficient numbers of animals remaining to cover them, so that all received animals are fully accounted for).
If you need more animals than the approved number on your protocol, you MUST submit an addendum for adding more animals and obtain IACUC approval before going over the approved number.
Email the number of animals that are weaned or used each month to the IACUC so that the IACUC office can ensure there are enough animals approved on the protocol. Set a reminder for once a month to report to the IACUC your number of animals weaned (used) as well as used for experiments. Email the updates to email@example.com.
Once your lab has set up a system of animal tracking, send your updated numbers to the IACUC at the end of every month. Please contact the IACUC office if you have specific questions about how to track your animals.
The field researchers (PI or designee) need to keep the IACUC informed of the number of animals captured. In order to inform the IACUC Office more than just once a year (with the annual review form), update us at the end of the field season via email. There is no form necessary to do this, just include the following in the email:
As always, keep track of the remaining number of animals on your protocol during the field season and submit an addendum to the IACUC for review and approval before going over the approved number of animals. Send the addendum to firstname.lastname@example.org.